Inventory Specialist

Allied Fire Protection; Austin (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

A fire protection services company in Austin, TX is seeking an Inventory Specialist to manage inventory controls, oversee shipping and receiving processes, and ensure the efficient organization of materials in the warehouse. This full-time, entry-level role requires a high school diploma and basic computer skills, with experience in inventory or shipping preferred. Interested candidates should have excellent communication skills and a sense of integrity and organizational ability.

Qualifications

• Inventory or shipping and receiving experience preferred.
• Warehouse coordinating experience is a plus.
• Forklift Certification is preferred.

Responsibilities

• Manage inventory controls within the warehouse.
• Oversee shipping and receiving material and equipment.
• Communicate delivery statuses to operations teams.
• Create a smooth workflow of material with warehouse staff.
• Assure proper organization and audits of inventory.

Skills

Basic to Intermediate computer skills

Good communication skills

Inventory Management software experience

Education

High School Diploma or Equivalent

Tools

MS Office Software

Job description

Inventory Specialist

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Austin Location

Austin, TX

Job Responsibilities

• Primary point of contact for inventory controls within the warehouse in addition to within the Inventory Management Software (transactions in/out of software)
• Managing the administrative responsibilities for shipping and receiving of incoming and outgoing material and equipment
• Monitoring and tracking of shipments; confirming and communicating delivery to operations teams
• Coordinating with warehouse staff, shop drivers, and operations team to create a smooth workflow of material and equipment
• Assisting with the establishment or the updating of company Inventory SOPs
• Ensuring all inventory is reviewed, organized and audits are done for replenishment
• Placing inventory restock orders
• Counting and balancing material kept in inventory
• Evaluating and managing stock rotation procedures, as applicable
• Work with vendors to resolve issues if items are missing or damaged within shipments
• Communicating with company management about any inventory issues
• Generating inventory accountability and price lists
• Forecasting and maintaining inventory storage space in the warehouse; Ensuring efficient organization of the warehouse
• Training staff in stocking procedures and dating methods
• Assist with evaluating the selection and shipping process; work to improve efficiency
• Keeping up-to-date with industry trends and update inventory as needed; ability to adapt processes into a digital process (bar coding, scanning, etc) as a future goal
• Other duties as assigned

Expectations

• Believe In, Live, and Support Our Mission Statement, Core Values and Business Plan Daily
• Safety First
• Ensure timely and complete submittal of JSAs, Toolbox Talks, Audit Forms, etc. as it applies to the warehouse
• Hold yourself accountable for all Safety Initiatives
• Hold yourself accountable for Safe Driving of Company Vehicles
• Ensure awareness and support of Stop Work Authority
• Complete all Training Requirements – Safety, Certifications, etc.
• Submit accurate Timesheet – job numbers/names, OT and travel pay, completed on time, etc., support transition to Electronic timesheet submittal
• Ensure all required documents are complete, accurate and professional, with required signatures
• Ensure proper Inventory Management – review, update, and approve packing slips – submitted timely, proper material management
• Timely processing of returns; Keep jobsites clean and organized
• Support and ensure adherence to company SOPs
• Communicate effectively and professionally within the department and with internal and external customers
• Teamwork – maintain positive interactions within your team, local office, etc.
• Actively participate in required team meetings

Knowledge

• Basic Math and Reading
• Understand and follow basic Safety procedures
• Minimum education of High School Diploma or Equivalent
• Forklift Certified preferred

Work Experience

• Inventory or shipping and receiving experience
• Warehouse coordinating experience

Skills and Competencies

• Basic to Intermediate computer skills required (MS Office Software)
• Inventory Management software experience
• Good communication skills; both verbal and written
• Sense of pride, integrity, and organizational ability
• Must enjoy working independently and outdoors

Physical Requirements

• Standing and walking for most of the shift
• Working in heights to organize high shelving
• Lifting up to 50lbs
• Use of warehouse machinery on a daily basis
• Able to bend, reach and kneel with ease

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Management and Manufacturing

Industry

Construction

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