Inventory & Receiving Administrative Associate

Advantage Media Services; California (MO); On-site; USD 27,000 - 33,000; Full time

Job summary

Advantage Media Services in Valencia, CA, seeks an Inventory Inventory & Receiving Administrative Associate to ensure inventory accuracy and manage WMS tasks within a fulfillment operation. The role requires interpreting warehouse data to propose improvements for slotting, labor planning, and process optimization.

The position supports daily execution and warehouse projects, including cycle counts, transfers, and reporting, with a focus on accurate records and data-driven decisions.

Qualifications

• Minimum of one year in a warehouse environment with inventory receiving or related experience.
• Basic understanding of inventory control procedures.
• Experience in warehousing operations within a 3PL distribution or fulfillment environment.
• Strong written and verbal communication skills.
• Ability to meet deadlines in a fast-paced setting.
• Bilingual in English and Spanish preferred but not required.
• Proficient in Microsoft Office.
• Experience with computerized inventory systems required.
• Must be computer literate.
• College education is a plus or work experience equivalent.
• Extreme attention to detail.

Responsibilities

• Prioritize, release, monitor, and complete inventory-related WMS tasks including transfers and cycle counts.
• Execute cycle counts, investigate variances, and support inventory adjustments.
• Maintain accurate inventory, SKU, location, and transaction records in WMS.
• Analyze trends in SKU, location, and inventory movements for improvements.
• Prepare reports and dashboards on inventory accuracy and warehouse performance.
• Evaluate capacity usage and provide data-driven storage recommendations.
• Develop SKU-to-location slotting using demand and handling constraints.
• Support warehouse projects with current-to-future state analysis and labor estimates.
• Create what-if scenarios for capacity and growth impacts.
• Design warehouse solutions like aisle reconfigurations and relocations.
• Investigate discrepancies and propose corrective actions.
• Collaborate with Operations, Inventory Control, Supervisors, and others to implement plans.
• Assist with onboarding, audits, and inventory-related requests with accurate data.
• Present findings to management, outlining options and risks.

Skills

Warehouse operations

Inventory control

Data analysis

Communication skills

Attention to detail

Bilingual English/Spanish

Education

College education is a plus or work experience equivalent

Tools

Microsoft Office

WMS experience

Job description

Job Details

Job Location: CA 28624 Witherspoon Warehouse - Valencia, CA 91355

Position Type: Full Time

Salary Range: $19.50 - $24.00 Hourly

Job Shift: Day

Job Summary

The Inventory Inventory & Receiving Administrative Associate is responsible for inventory accuracy, WMS task management, operational reporting, and analytical support within a fulfillment operation. The role requires strong ability to interpret warehouse data and translate inventory, SKU, location, capacity, and trend information into practical recommendations for slotting, warehouse configuration, labor planning, and process improvement.

The position supports daily execution while also contributing to warehouse projects.

Essential Job Functions

• Prioritize, release, monitor, and complete inventory-related WMS tasks, including transfers, replenishment, cycle counts, location moves, consolidation, and re-slotting.
• Execute cycle counts, investigate inventory variances, reconcile physical inventory to WMS records, and support approved inventory adjustments.
• Maintain accurate inventory, SKU, location, and transaction records within the WMS and related systems.
• Analyze SKU, location, inventory velocity, movement frequency and other operational data to identify trends, exceptions, and improvement opportunities.
• Prepare reports, dashboards, and analysis for inventory accuracy, task aging, inventory movements, capacity, and warehouse performance.
• Evaluate warehouse capacity and location utilization and provide data-driven recommendations for rack, PnP, floor, staging, overflow, and other storage configurations
• Perform slotting analysis and develop SKU-to-location recommendations using demand, velocity, cube, weight, handling requirements, and operational constraints.
• Support warehouse projects by analyzing current-state conditions, developing future-state configurations, and estimating labor, time, space, and implementation requirements.
• Develop what-if scenarios and capacity models to determine location requirements, available space, and operational impact of customer growth or warehouse changes.
• Design and document warehouse solutions such as aisle reconfigurations, customer relocations, inventory migrations, rack/PnP optimization, consolidation, and warehouse reorganization.
• Investigate recurring discrepancies and operational issues using root-cause analysis and recommend corrective and preventive actions.
• Work with Operations, Inventory Control, Supervisors, Customer Service, and other stakeholders to convert analysis into executable warehouse plans.
• Support customer onboarding, expansion, audits, physical inventories, and inventory-related requests by providing accurate data, analysis, and operational recommendations.
• Present findings to management, including current state, analysis, options, recommended solution, expected impact, risks, and implementation requirements.
• Perform other analytical, inventory, tasking, or warehouse planning duties as assigned.

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

QualificationsJob Specifications

• Minimum of one year working in a warehouse environment and inventory receiving or related experience.
• Basic understanding of inventory control procedures.
• Understanding of warehousing operations with experience in a 3PL distribution and/or fulfillment environment.
• Strong written and verbal communication skills.
• Ability to meet deadlines and work in a fast-paced environment.
• Bilingual in English and Spanish preferred but not required.
• Proficient in Microsoft Office.
• Experience with computerized inventory systems required.
• Must be computer literate.
• College education is a plus or work experience equivalent.
• Extreme attention to detail.

Working Conditions

• Work performed in a warehouse or distribution center environment, requiring frequent standing, walking, bending, kneeling, and lifting.
• Exposure to conditions such as dust, noise, concrete flooring, and occasional temperature fluctuations (cold storage or dock areas).
• High standards for safety and cleanliness; responsible for maintaining organized and hazard-free work areas.

According to the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA), employees must be able to perform the “essential job functions with or without a reasonable accommodation.

The statements contained herein describe the scope of responsibility and essential functions of this position but should not be an all-inclusive listing of work requirements. Individuals may perform other duties assigned including work in other areas and/or facilities.