Inventory & Purchasing Specialist—Order & Shipping

Hoffman & Hoffman, Inc.; Greensboro (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

HHY in Greensboro, NC is seeking an Order Services and Purchasing Associate to support sales order processing, inventory purchasing, and shipping coordination. The successful candidate will maintain accurate records, communicate clearly with sales, vendors, and warehouse teams, and manage multiple priorities.

Responsibilities include reviewing and approving sales orders, coordinating vendor purchases, monitoring stock levels, and ensuring timely shipment.

Qualifications

• High school diploma or equivalent.
• Experience in order processing, purchasing, inventory coordination, or related role preferred.
• Ability to maintain accurate records and multi-task.
• Clear written and verbal communication with sales, vendors and warehouse teams.
• Proficiency with Microsoft Office (Outlook, Excel).

Responsibilities

• Review and approve sales orders for accuracy and completeness.
• Verify customer orders against sales orders and vendor data.
• Resolve discrepancies with sales staff and obtain missing information.
• Enter and manage vendor purchase orders and acknowledgments.
• Coordinate shipments from warehouses and communicate delivery updates.
• Attach packing slips to purchase orders and maintain organized records.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Customer service

MS Excel

Outlook

NetSuite experience

ERP systems

Independent work

Team collaboration

Education

High school diploma

Tools

NetSuite

ERP software

Job description

HHY in Greensboro, NC is seeking an Order Services and Purchasing Associate to support sales order processing, inventory purchasing, and shipping coordination. The successful candidate will maintain accurate records, communicate clearly with sales, vendors, and warehouse teams, and manage multiple priorities.

Responsibilities include reviewing and approving sales orders, coordinating vendor purchases, monitoring stock levels, and ensuring timely shipment.