Inventory & Purchasing Lead — Equipment & Freight

CraneWorks; Olathe (KS); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health benefits

PTO

401(k)

Job summary

CraneWorks is seeking an Inventory Manager in Olathe, KS to coordinate and maintain accurate equipment inventory across Karmak and Airtable. You will support purchasing, freight, and audits, while ensuring timely and precise inventory records and cost reconciliation across departments.

You'll collaborate with Sales, Service, Accounting, vendors, and product leadership to optimize inventory flow, review invoices, and maintain documentation.

Qualifications

• Strong knowledge of inventory control, purchasing, invoicing, freight coordination, and transaction documentation.
• Ability to maintain accurate records across multiple systems and reconcile discrepancies in costs, purchase orders, invoices, and equipment data.
• Strong attention to detail with the ability to manage multiple priorities, deadlines, and high-volume administrative activity.
• Proficiency with Microsoft Excel and reporting tools; ability to analyze inventory reports and identify variances requiring follow-up.

Responsibilities

• Maintain accurate equipment records in Karmak and Airtable, including unit setup, VINs, serial numbers, costs, delivery dates, status changes, and other required updates.
• Create and maintain purchase orders and local purchase orders (LPOs) for equipment, freight, parts, and other departmental needs; review open and voided purchase orders and make corrections as needed.
• Maintain complete electronic inventory files and upload supporting documentation, including purchase orders, invoices, freight documents, build sheets, photographs, and related records.
• Coordinate inbound and outbound freight for equipment, including preparation of bills of lading and related freight documentation.
• Track vendor delivery dates and follow up on outstanding or newly ordered inventory to support timely receipt and availability of equipment.

Skills

Inventory control

Purchasing

Invoicing

Freight coordination

Transaction documentation

Tools

Karmak

Airtable

Microsoft Excel

Job description

CraneWorks is seeking an Inventory Manager in Olathe, KS to coordinate and maintain accurate equipment inventory across Karmak and Airtable. You will support purchasing, freight, and audits, while ensuring timely and precise inventory records and cost reconciliation across departments.

You'll collaborate with Sales, Service, Accounting, vendors, and product leadership to optimize inventory flow, review invoices, and maintain documentation.