Inventory Manager

Priority Dispatch Corp.; New York; On-site; USD 55,000 - 90,000; Full time

Job summary

Priority Dispatch Corp. in New York seeks a detail-oriented inventory and purchasing coordinator to streamline purchasing, maintain stock accuracy, and ensure HCPCS documentation aligns with Medicare/Medicaid audits.

You will track serialized items, manage cycle counts, vendor negotiations, and Just-in-time inventory while educating branches on processes and training staff. The role requires 2–4 years of experience with insurance verification and regulatory compliance, and a High School Diploma

Qualifications

• Minimum: High School Diploma or GED; preferred Bachelor's in business or supply chain.
• Experience with insurance verification and regulatory compliance is required.
• Ability to manage stock levels and maintain documentation for audits.

Responsibilities

• Coordinate purchasing to obtain best price and discounts for quantities.
• Oversee receiving, staging, and storage across five locations.
• Track serialized/non-serialized items for depreciation and maintenance.
• Ensure HCPCS codes and docs satisfy Medicare/Medicaid audits.

Skills

Inventory management

Purchasing

Vendor negotiation

Cycle counts

Data analysis

Documentation compliance

Communication

Training

Education

High School Diploma or GED

Bachelor’s Degree in Business Administration / Supply Chain or related field

Tools

RCM system

HCPCS coding knowledge

Job description

Job Summary:Coordinates activities for workers concerned with ordering, receiving, storing, inventorying, issuing, and shipping materials, supplies, tools, equipment, and parts, in stockroom and/or warehouse for five locations.Job DutiesStreamlining purchasing to ensure the best price and discounts on quantities and drop ship costs.Maintain accuracy of stock to the highest levels within Brightree.Track serialized and non-serialized items to ensure proper depreciation and maintenance schedules.Ensure all items have the correct HCPCS codes and documentation to ensure smooth Medicare/Medicaid audits.Oversee the receiving of new shipments and staging of equipment.Build a process by which monthly cycle counts are performed and reported properly. Further providing reports and evaluation on ‘dead stock’, high-turnover items, and inventory valuation upon request.Develops a system to evaluate vendor quotations that utilizes appropriate negotiation and purchasing techniques to ensure quality, price, delivery, and service.Works directly with vendor partners to become resident expert on goods purchased, while building strong relationships with said vendor to achieve a goal of driving down COGS.Purchases goods and supplies based upon CAGR.Maintain stocking levels to fit the needs of each facility, balancing churn and allowable spacing.Work to maintain ‘Just-in-time’ inventory for high churn disposables.Oversee storage, labeling, and handling oxygen in all forms. Providing tracking to ensure traceability in the event of a recall. Track expiration dates of cylinder tests and coordinate with vendors for requalification accordingly.Submit invoices to be processed in a timely manner.Prepares requisitions, orders, or other documents for purchasing or requisitioning new or additional stock items.Responsible for ensuring all appropriate personnel receive necessary education and training relevant to Company purchasing systems and procedures.Educate all branches on the receiving in process (includes process and procedures in a manual for continuity)Educate all branches on the process of adding inventory into RCM system so billing may happen in a timely manner. Providing accessible support.Reviews inventory records for accuracy of information and compliance with established procedures, and to determine adequacy of stock levels.Traces history of items to determine reasons for discrepancies between inventory and stock control records and recommends remedial actions to resolve discrepancies.Oversee and manage inventory in closet locations. Building out a program, working with operations and billing, to reconcile in’s and out’s to the closet locations.Compiles stock control records and information such as consumption rate, characteristics of items in storage, and current market conditions, to determine stock supply and need for replenishment.Assist service technicians and drivers with warranty replacement and returns.Assist service technicians on broken equipment.Work with Human Resources to develop a procedure for tracking competency assessments annually and at new hires.Educate the CSRs on troubleshooting a concentrator and the steps to follow. (Includes procedures in a manual for continuity)Responsible for educating and training in preventative maintenance on equipment.Dependable with attendance and above expectations job performance.Maintain effective two-way communication between upper management and store level personnel.Responsible for completing all mandatory and regulatory training programs.Ensures compliance with Company policies and procedures.Performs all job functions with Company Mission, Vision, and Goal Statements in mind.Perform other duties as assigned.Educational Requirements:Minimum: High School Diploma or GEDPreferred: Bachelor’s Degree in Business Administration, Supply Chain Management or a related fieldExperience:Required: 2-4 years of experience dealing with insurance verification and federal/state regulations