Inventory Management Specialist

Salina Family Healthcare Center; Salina (KS); On-site; USD 28,000 - 31,000; Full time

Job summary

Salina Family Healthcare Center is seeking an Inventory Management Specialist to manage healthcare and general supplies, from ordering to distribution. You’ll maintain inventory records, monitor stock levels, and ensure cost-effective usage within the clinic.

Responsibilities include receiving, inspecting deliveries, coordinating with carriers, and providing timely supply support across departments. A background in shipping/receiving and a valid Kansas driver’s license are preferred.

Qualifications

• Ability to establish and maintain effective working relationships with staff, patients, and the public.
• Knowledge of HIPAA privacy rules and regulations.
• Excellent customer service skills and ability to effectively and respectfully interact with others.
• Ability to manage multiple tasks, work under pressure, and prioritize workload.
• Ability to work independently and use good judgement.
• Ability to follow written protocols and procedures.
• Knowledge of standard office machines.

Responsibilities

• Research, evaluate, select, and implement an inventory control system that meets organizational needs, improves inventory accuracy and accountability, and enhances operational efficiency.
• Manage the ordering, receiving, stocking, and distribution of healthcare and non-healthcare supplies for all SFHC departments, as appropriate.
• Receive, unpack, and inspect all supply deliveries.
• Monitor and manage access at the delivery entrance, serving as the primary point of contact for visitors, vendors, and EMS personnel.
• Maintain accurate inventory records and track supply usage to ensure adequate stock levels.
• Provide accounting with documentation necessary to support accounts payable functions.
• Organize supply rooms and ensure supplies are properly labeled and stored.
• Track supply usage and identify unusual utilization, missing inventory, repeated shortages, excessive ordering, or other inventory variances.
• Conduct periodic physical inventory counts and reconcile discrepancies with inventory records.
• Respond and fill all supply requests submitted through the designated ticketing system in a timely manner.
• Deliver supplies within the clinic as requested.
• Process and sort incoming and outgoing mail internally and externally.
• Provide responsive customer service to other departments regarding supply availability, product questions, order status, and supply-related concerns.
• Maintain appropriate separation of clean supplies, chemicals, hazardous materials, food products, and other incompatible materials in accordance with safety and organizational requirements. Maintain and update the SDS library to ensure all chemical safety information is current and accessible. Handle contaminated, potentially contaminated, or biohazardous supplies/materials in accordance with OSHA and/or CDC guidelines.
• Serve as the primary contact for UPS, FedEx, USPS, and other delivery carriers; coordinate deliveries, pickups, and shipment-related issues as needed.
• Keep the central supply area orderly, secure, and functional.
• Attend staff meetings as required (Joint Staff, Department, etc.).

Skills

Customer service

HIPAA knowledge

Multitasking

Independent work

Follow procedures

Office machines

Education

High school diploma or GED

Kansas driver’s license

Shipping/receiving experience preferred

Job description

Hiring Range = $20.50 - 22.20\\hour

Inventory Management Specialist General Description

The Inventory Management Specialist manages healthcare and general supplies for the health center, including ordering, receiving, organizing, storing, tracking, and distributing supplies. The role maintains accurate inventory records, monitors supply levels, and helps ensure supplies are available and used cost-effectively.

Mission & Value Statements

The mission of Salina Family Healthcare Center is to serve our community at the crossroads of compassionate healthcare and professional education.

• Excellence;
• Innovation;
• Access;
• Teamwork;
• Equal dignity;
• Education;
• Ethics & integrity;
• Patient-centered.

Inventory Management Specialist Essential Duties

1. Research, evaluate, select, and implement an inventory control system that meets organizational needs, improves inventory accuracy and accountability, and enhances operational efficiency.
2. Mange the ordering, receiving, stocking, and distribution of healthcare and non-healthcare supplies for all SFHC departments, as appropriate.
3. Receive, unpack, and inspect all supply deliveries.
4. Monitor and manage access at the delivery entrance, serving as the primary point of contact for visitors, vendors, and EMS personnel.
5. Maintain accurate inventory records and track supply usage to ensure adequate stock levels.
6. Provide accounting with documentation necessary to support accounts payable functions.
7. Organize supply rooms and ensure supplies are properly labeled and stored.
8. Track supply usage and identify unusual utilization, missing inventory, repeated shortages, excessive ordering, or other inventory variances.
9. Conduct periodic physical inventory counts and reconcile discrepancies with inventory records.
10. Respond and fill all supply requests submitted through the designated ticketing system in a timely manner.
11. Deliver supplies within the clinic as requested.
12. Process and sort incoming and outgoing mail internally and externally.
13. Provide responsive customer service to other departments regarding supply availability, product questions, order status, and supply-related concerns.
14. Maintain appropriate separation of clean supplies, chemicals, hazardous materials, food products, and other incompatible materials in accordance with safety and organizational requirements. Maintain and update the SDS library to ensure all chemical safety information is current and accessible. Handle contaminated, potentially contaminated, or biohazardous supplies/materials in accordance with OSHA and/or CDC guidelines.
15. Serve as the primary contact for UPS, FedEx, USPS, and other delivery carriers; coordinate deliveries, pickups, and shipment-related issues as needed.
16. Keep the central supply area orderly, secure, and functional.
17. Attend staff meetings as required (Joint Staff, Department, etc.).

Inventory Management Specialist Skills Required

1. Ability to establish and maintain effective working relationships with staff, patients, and the public.
2. Knowledge of HIPAA privacy rules and regulations.
3. Excellent customer service skills and ability to effectively and respectfully interact with others.
4. Ability to manage multiple tasks, work under pressure, and prioritize workload.
5. Ability to work independently and use good judgement.
6. Ability to follow written protocols and procedures.
7. Knowledge of standard office machines.

Inventory Management Specialist Education and Experience

1. High school diploma or GED required;
2. Valid Kansas Driver’s license required;
3. Must be able to lift 40-50 pounds frequently, and up to 75-100 pounds occasionally;
4. At least one year of shipping and receiving experience, warehouse operations, or supply distribution is preferred;
5. Social and cultural sensitivity appropriate to ethnically and economically diverse patient and employee-base.