Inventory Coordinator

Hutchinson Health; Burnsville (MN); On-site; USD 48,000 - 60,000; Full time

Job summary

Hutchinson Health is seeking an Inventory Specialist to manage inventory and distribution for supply chain operations across locations. The role will optimize workflows to ensure department productivity and efficiency.

Responsibilities include setting up clinic department inventories, performing physical counts, maintaining PAR levels, delivering supplies, and coordinating with Nursing and Materials Services to manage substitutions and back orders.

Qualifications

• Minimum two years’ experience in medical supply chain or related processes.
• Must have a valid driver’s license and ability to be insured to drive per Park Nicollet standards.
• Fluent written, oral, and interpersonal communication skills.
• Strong knowledge of Microsoft Excel, Word, Outlook and Lawson or other ERP systems.
• Ability to manage time and prioritize work to meet deadlines.

Responsibilities

• Inventory setup for clinic departments and physical counts.
• Maintain PAR levels and replenish supplies in multiple departments.
• Deliver supplies to hospital departments and assist with inventory organization.
• Coordinate with nursing staff and other departments on stocking and substitutions.
• Prepare reports on hospital financial savings and process improvements.

Skills

Excel

Word

Outlook

ERP systems

Communication skills

Time management

Organizational skills

Education

Associates Degree

Tools

Lawson ERP

Barcode systems

Data devices

Job description

POSITION SUMMARY STATEMENT:

Responsible for managing the inventory and distribution processes for supply chain operational supported locations. Manages workflow to ensure that the department is productive and operates efficiently.

MINIMUM QUALIFICATIONS:

• Education, Experience or Equivalent Combination:
  • Minimum two years’ experience in medical supply chain and/or two years’ experience/knowledge of products and/or processes related to supply chain.
• Licensure/ Registration/ Certification:
  • Must have a valid driver’s license and the ability to be insured to drive via Park Nicollet standards and policies.
• Knowledge, Skills, and Abilities:
  • Fluent written, oral, and interpersonal communication skills
  • Strong hands-on knowledge of information systems and computers; Microsoft Excel, word, outlook and Lawson or other ERP
  • Excellent communication and demonstrated interpersonal skills
  • Ability to manage time and prioritize work to meet deadlines
  • Ability to establish positive working relationships with staff
  • Strong organizational skills and ability to assess and resolve problem situations in a timely manner to address department needs
  • Highly self-motivated and self-directed with keen attention to detailCarts
  • Pallet Jacks
  • Pneumatic tube system
  • Hand held data devices
  • Telephones
  • Computers
  • Printers
  • Copy machines

PREFERRED QUALIFICATIONS:

• Education, Experience or Equivalent Combination:
  • Associates Degree
  • Two years of previous experience in a healthcare inventory coordinator role

ESSENTIAL DUTIES:

1. (15%) - Inventory Specialist work on set-up of clinic departments including:
   • Working closely with department
   • Take physical inventory
   • Work with department to identify obsolete items.
   • Work with department to set-up carts and permanent storage areas.
   • Size bins to par levels.
   • Create labels and Kanbon cards
   • Set-up bar code in Lawson
   • Same steps as above for forms and Linen.
2. (15%) – Order supplies, stock and non-stock, needed to maintain inventory Set at specific PAR levels in various Hospital departments.
3. (15%) - Order supplies, stock and non-stock, needed to maintain inventory. Set at specific PAR levels in various Park Nicollet departments.
4. (15%) – Deliver supplies to various Hospital departments.
5. Put supplies away once delivered to the Park Nicollet clinics.
6. Serve as a liaison between nursing units and other Materials Service department’s orders and product substitution with Purchasing and the department.
7. Follow up on back orders and product substitution with Purchasing and the department.
8. Make recommendations to departments to manage stock obsolescence.
9. Work with Value Analysis teams to ensure appropriate supplies are inventoried in best materials practice.
10. Assist with the implementation of new products reviewed and approved by the Value Analysis Process Manager.
11. Organize and maintain skeletal order forms for all stocking locations.
12. Coordinate with personnel, who are responsible for supplies n the department, on all concerns for getting an accurate inventory to PATR levels.
13. Coordinate with nursing staff to ensure appropriate amount of supplies are stocked for three day holiday weekends.
14. Reassure nursing staff that the PAR level system does work and supplies will be available to them but not in abundance.
15. Prepare progress reports of hospital financial savings.

*Job description rankings/percentages are intended to reflect normal averages over an extended period of time, and are subject to daily variances. Quality and efficiency standards should at no time be compromised to meet the average expectations expressed above. Job descriptions are subject to change to accommodate organization or department needs.