Inventory Coordinator - Des Moines

West Music; Des Moines (IA); Hybrid; USD 38,000 - 52,000; Full time

Job summary

West Music in Des Moines is seeking an Inventory Coordinator to maintain accurate stock and fulfill rental orders for schools. You will manage warehouse layout, transfers, and online orders while ensuring efficient inventory flow.

The role requires strong organization, attention to detail, and effective communication across departments to support thousands of instrument rentals annually.

Qualifications

• Must be detail oriented and able to prioritize multiple tasks.
• Excellent communication skills for diverse audiences.
• Experience in inventory control or warehouses is preferred.

Responsibilities

• Organize and maintain the rental instrument warehouse with accurate labeling.
• Monitor the Mezzanine master calendar for seasonal events.
• Assist in processing transfers and receipts for inventory.
• Maintain stock levels of books, accessories, and supplies.
• Review stock levels daily and flag items running low.
• Prepare instruments and materials for transport and online orders.
• Keep warehouse clean and organized and support nearby teams as needed.

Skills

Attention to detail

Prioritization

Communication

Team collaboration

Education

High School diploma or equivalent

Tools

Microsoft Office

Inventory systems

Job description

Description

The Inventory Coordinator position is critical to West Music’s success in encouraging people of all ages and abilities to: Play now. Play for life by maintaining accurate and organized instrument and accessory stock and inventory for the Educational Sales Division. This position is vital to West Music meeting the needs of thousands of instrument rental customers each year by accurately monitoring stock levels, processing inter-store transfers, and quickly filling rental instrument orders for local schools.

Essential Duties and Responsibilities include but are not limited to the following:

Primary Responsibilities:

• Organize and maintain the rental instrument warehouse – ensures correct preparation, placement, and labeling of all stocked items.
• Monitors the Mezzanine master calendar for seasonal events.
• Assists in processing transfers and receipts for mezzanine and Urbandale store inventory
• Ensures proper quantities of books, accessories, and supplies are maintained and organized. Works with purchasing departments within the Urbandale facility to monitor stock levels of items in warehouse.
• Reviews stock levels daily and communicated with appropriate departments when items are running low.
• May review and fill items off the company “wait lists” for rental/purchase instruments.
• Assists in preparing instruments and materials for transport to instrument rental displays and checks in returning supplies.
• Works with on line leases/rentals. Will prep online orders and will process online rentals and returns.
• Cleans and organizes warehouse items and maintains warehouse facilities. Maintains work station and warehouse cleanliness.
• Provides additional support to Road Office and team as necessary.
• Processes incoming materials from vendors
• Reflects the values of West Music and demonstrates passion for our mission, vision, and core values.

Requirements

• Ability to work in a fast-paced environment with experience in prioritizing and juggling multiple tasks and demands while meeting deadlines.
• Detail oriented and ability to prioritize and work well under pressure in a fast-paced environment.
• Possess effective communication skills which reflect active listening, critical thinking, and a customer-focused tone. Must have the ability to speak, write, and communicate ideas to a variety of audiences in a clear, concise manner.
• Superior organization and follow up skills to ensure responsibilities and goals are met within defined deadlines.
• Demonstrated ability to build strong working relationships across multiple departments and with both internal and external customers and resources.
• Effectiveness in the following organizational competencies:

Translating mission, vision, and core values into organizational action.

Proactive, collaborative work style

Creating and innovating

Anticipating and positively responding to change

• Working knowledge of computers and Microsoft programs required.
• High School diploma or equivalent
• Desired Qualifications:
• Band/orchestra instrument knowledge
• Prior Inventory control work and knowledge of processes preferred

Physical Demands –

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is frequently required to stand and walk. The employee is occasionally required to sit. Will use hands to finger, handle, or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

West Music is an equal opportunity, equal access employer committed to a diverse workforce. The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.