Inventory Coordinator

ccf; United States; On-site; USD 52,000 - 72,000; Full time

Job summary

Cleveland Clinic is seeking an Inventory Coordinator at the Main Campus in Cleveland. You will act as a liaison between the department and Supply Chain, ensuring inventory reflects departmental needs and resolving shipping/receiving issues promptly.

You will work Monday through Friday, 7:00am–3:30pm, with no weekends or holidays, and support automated ordering systems and consignment management to ensure timely delivery of supplies to hospital units.

Qualifications

• High School Diploma or GED required.
• Valid Driver's License (VDL) with Cleveland Clinic insurance requirements.
• Two years of inventory control experience with par levels, purchasing, analysis or equivalent OR an Associate's Degree in Supply Chain Management or related field.

Responsibilities

• Maintain inventory integrity and manage par levels.
• Resolve shipping and receiving issues with vendors/carriers.
• Monitor ERP system for receipts, orders, and discrepancies.
• Set up and maintain automated ordering systems.
• Coordinate backorders and communicate with users on status.
• Rotate stock and manage routine expiration to meet KPIs.
• Deliver supplies to floors and health care facilities.

Education

High School Diploma/GED

Associate's Degree in Supply Chain Management or related field

Tools

Bar code readers

Handheld computers

Printers

Job description

Job Title

Inventory Coordinator

Location

Cleveland

Facility

Cleveland Clinic Main Campus

Department

Materials Management-Main Campus Hospital

Job Code

C99999

Shift

Days

Schedule

7:00am-3:30pm

Job Summary

Join Cleveland Clinic's Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world-class, and caregivers are family. Cleveland Clinic is recognized as one of the top hospitals in the country. You will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.

Job Details

As an Inventory Coordinator, you serve as a liaison between the department and Supply Chain Management to ensure inventory levels reflect departmental needs. You will resolve shipping and receiving issues quickly, provide technical support, monitor compliance, deliver supplies and direct storeroom maintenance. In this role, your work is vital to the overall organization and functioning of the hospital system, allowing you to indirectly improve the lives of patients, caregivers and the community every day.

A caregiver in this position works Mon-Fri, 7:00am-3:30pm. No weekends or holidays.

A caregiver who excels in this role will:

• Maintain inventory integrity.
• Resolve shipping and receiving issues directly with the vendor or carriers.
• Monitor reports and resolve discrepancies.
• Provide technical set up and maintenance of automated ordering systems.
• Monitor, troubleshoot and resolve any automated ordering system issues.
• Proactively monitor the system to prevent ordering issues.
• Verify accuracy of receipts and orders filled.
• Participate in consignment audits.
• Adjust par levels based upon usage within the ERP system.
• Provide technical set up and maintenance of automated ordering system.
• Develop and implement new systems or manage changes of existing systems when necessary.
• Respond to recalls as directed by the FDA or other agencies.
• Assure that the facility meets regulatory requirements in the handling of biohazardous waste.
• Coordinate backorder process to supply inventory.
• Notify users of back orders and work to identify alternate products.
• Prepare broken or returned equipment for shipment and maintain documentation of returns.
• Manage consignment inventory items.
• Rotate stock within defined areas and perform routine expiration management to meet KPIs.
• Receive storeroom stock items from shipping and receiving area, unpack and inspect items for damage, verify accuracy of shipment and input information in the warehouse management system.
• Possibly, handle returns by completing technical documentation and other required communication.
• Deliver supplies and materials to appropriate floors and health care facilities.
• Monitor the flow of traffic into dock areas, prioritizing deliveries ensuring the safe receipt of goods and supplies.
• Verify accuracy of shipments, check for damage to goods and document variances of orders.
• Prepare goods and supplies for distribution, prioritise deliveries and sort / label loads ensuring the safe, correct and timely delivery of orders.
• Complete six months of on-the-job training.

Minimum qualifications for the ideal future caregiver include:

• High School Diploma/GED
• Valid Driver's License (VDL) with all of Cleveland Clinic insurance requirements
• Two years of experience in inventory control functions with responsibility for par levels, purchasing functions, inventory analysis and usage trends OR Associate's Degree in Supply Chain Management or a related field

Preferred qualifications for the ideal future caregiver include:

• Experience in healthcare supply chain functions
• Computer systems experience, including bar code readers, handheld computers and printers

Physical Requirements:

• Manual dexterity to operate office equipment.
• May require periods of sitting, standing and the ability to walk to various locations throughout the health system to attend meetings.
• Must have normal or corrected vision and be able to clearly communicate verbally by phone or in person.
• Must have own transportation to travel to multiple sites.

Personal Protective Equipment:

Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic Health System

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substa