Inventory Coordinator

Colonial Group; Pittsburgh (Allegheny County); On-site; USD 52,000 - 70,000; Full time

Job summary

Colonial Group is seeking an Inventory Coordinator to ensure inventory accuracy, operational efficiency, and exceptional service across our facilities. This role serves as a liaison between purchasing and warehouse operations and supports the smooth flow of inventory throughout our sites.

You will manage inbound and outbound transactions in the ERP system, perform cycle counts and reconciliations, handle documentation for shipping and invoicing, and drive improvements with other departments to

Qualifications

• High school diploma or equivalent required.
• 3+ years of inventory, warehouse, logistics, or related experience preferred.
• Experience with ERP systems; Prophet 21 experience is a plus.
• Strong computer skills, including Microsoft Office 365 (Excel, Outlook, Word, and PowerPoint).
• Detail-oriented with strong organizational, problem-solving, and communication skills.
• Ability to manage multiple priorities and work independently.
• Knowledge of Lean or 5S principles is a plus.
• Forklift experience or certification is preferred; willingness to learn required.

Responsibilities

• Coordinate inventory activities to ensure accurate inventory records and product availability.
• Manage inbound and outbound inventory transactions within the ERP system.
• Support receiving operations by tracking deliveries, processing receipts, and resolving discrepancies.
• Assist with shipping documentation, delivery confirmations, and invoicing issues.
• Perform inventory reconciliations, cycle counts, and serial number verification.
• Manage damaged, overage, shortage, and freight claim processes.
• Enter and manage customer orders, returns, and related documentation.
• Collaborate across departments to improve processes and support customer satisfaction.
• Maintain accurate records and documentation related to inventory and freight activities.

Job description

Join our team as an Inventory Coordinator and play a key role in ensuring inventory accuracy, operational efficiency, and exceptional customer service. This position serves as a liaison between purchasing and warehouse operations, helping maintain the smooth flow of inventory throughout our facilities.

Key Responsibilities

• Coordinate inventory activities to ensure accurate inventory records and product availability.
• Manage inbound and outbound inventory transactions within the ERP system.
• Support receiving operations by tracking deliveries, processing receipts, and resolving discrepancies.
• Assist with shipping documentation, delivery confirmations, and invoicing issues.
• Perform inventory reconciliations, cycle counts, and serial number verification.
• Manage damaged, overage, shortage, and freight claim processes.
• Enter and manage customer orders, returns, and related documentation.
• Collaborate across departments to improve processes and support customer satisfaction.
• Maintain accurate records and documentation related to inventory and freight activities.

Qualifications

• High school diploma or equivalent required.
• 3+ years of inventory, warehouse, logistics, or related experience preferred.
• Experience with ERP systems; Prophet 21 experience is a plus.
• Strong computer skills, including Microsoft Office 365 (Excel, Outlook, Word, and PowerPoint).
• Detail-oriented with strong organizational, problem-solving, and communication skills.
• Ability to manage multiple priorities and work independently.
• Knowledge of Lean or 5S principles is a plus.
• Forklift experience or certification is preferred; willingness to learn required.

What We're Looking For

• A dependable and proactive team player.
• Strong attention to detail and commitment to accuracy.
• Ability to build positive working relationships across departments.
• A customer-focused mindset with a continuous improvement approach.

This is an excellent opportunity for a highly organized professional who enjoys working in a fast-paced environment and contributing to operational success through inventory accuracy and process excellence.