Inventory Coordinator

Cleveland Clinic; Cleveland (OH); On-site; USD 24,000 - 36,000; Full time

Job summary

Cleveland Clinic’s Main Campus seeks an Inventory Coordinator to liaison between the department and Supply Chain Management, ensuring inventory levels align with department needs and policy. The role operates Monday–Friday, 7:00am–3:30pm, with no weekend requirements.

Responsibilities include maintaining inventory integrity, resolving shipping issues, monitoring ERP reports, setting up automated ordering, managing backorders, and ensuring regulatory compliance for handling biohazardous waste.

Qualifications

• High school diploma or GED required.
• Valid driver’s license and meet insurance requirements.
• Two years of inventory control experience with par levels, purchasing and trends.
• An associate’s degree in supply chain management or related field preferred.
• Healthcare supply chain experience preferred.
• Experience with barcode scanners, handheld devices, and printers.

Responsibilities

• Maintain inventory integrity across department stores and systems.
• Resolve shipping and receiving issues with vendors or carriers.
• Monitor reports and resolve discrepancies in ERP.
• Set up and maintain automated ordering systems.
• Troubleshoot and resolve issues in ordering systems.
• Manage backorders and identify alternative products.
• Prepare goods for distribution and ensure safe, timely delivery.
• Rotate stock and manage expirations to meet KPIs.
• Input shipment details into warehouse management system.
• Coordinate backorder processes and recalls as directed by regulators.
• Deliver supplies to appropriate floors and health care facilities.
• Assist with consignment inventory and recalls as needed.
• Complete six months of on-the-job training.

Education

High school diploma or GED

Associate’s degree in supply chain management or related field

Job description

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world-class, and caregivers are family. Cleveland Clinic is recognized as one of the top hospitals in the country. You will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.

As an Inventory Coordinator, you will act as a liaison between the department and Supply Chain Management to ensure that inventory levels reflect the department’s needs and are managed by established policies and procedures.

A caregiver in this position works Monday-Friday, 7:00am—3:30pm. No weekend requirements.

• Maintain inventory integrity.
• Resolve shipping and receiving issues directly with the vendor or carriers.
• Monitor reports and resolve discrepancies.
• Provide technical set up and maintenance of automated ordering systems.
• Monitor, troubleshoot and resolve any automated ordering system issues.
• Proactively monitor the system to prevent ordering issues.
• Verify accuracy of receipts and orders filled.
• Participate in consignment audits.
• Adjust par levels based upon usage within the ERP system.
• Provide technical set up and maintenance of automated ordering system.
• Develop and implement new systems or manage changes of existing systems when necessary.
• Respond to recalls as directed by the FDA or other agencies.
• Assure that the facility meets regulatory requirements in the handling of biohazardous waste.
• Coordinate backorder process to supply inventory.
• Notify users of back orders and work to identify alternate products.
• Prepare broken or returned equipment for shipment and maintain documentation of returns.
• Manage consignment inventory items.
• Rotate stock within defined areas and perform routine expiration management to meet KPIs.
• Receive storeroom stock items from shipping and receiving area, unpack and inspect items for damage, verify accuracy of shipment and input information in the warehouse management system.
• Possibly, handle returns by completing technical documentation and other required communication.
• Deliver supplies and materials to appropriate floors and health care facilities.
• Monitor the flow of traffic into dock areas, prioritizing deliveries ensuring the safe receipt of goods and supplies.
• Verify accuracy of shipments, check for damage to goods and document variances of orders.
• Prepare goods and supplies for distribution, prioritize deliveries, and sort and label loads ensuring the safe, correct and timely delivery of orders.
• Complete six months of on-the-job training.

Minimum qualifications for the ideal future caregiver include:

• High school diploma or GED
• Valid driver’s license (VDL) and meet all of Cleveland Clinic insurance requirements
• Two years of experience in inventory control functions with responsibility for par levels, purchasing functions, inventory analysis and usage trends
• OR an associate’s degree in supply chain management or a related field

Preferred qualifications for the ideal future caregiver include:

• Experience in healthcare supply chain functions
• Computer systems experience that includes bar code readers, handheld computers and printers

Physical Requirements:

• Requires full range of body motion, including handling and lifting items that weigh up to 50 pounds.
• Requires the ability to push a fully loaded cart weighing up to 800 pounds and pull a 2500-pound pallet using a manual pallet jack.
• Requires standing and walking for extensive periods of time.
• Lifts and carries.
• Must be able to work in a stressful environment and work irregular hours.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

Pay Range

Minimum hourly: $17.25

Maximum hourly: $26.31

The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic’s benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).