Inventory Coordinator

WellDyne; Centennial (CO); On-site; USD 28,929 - 30,307; Full time

Job summary

WellDyne is seeking a Pharmacy Technician to maintain inventory, manage orders, and coordinate with suppliers and staff to ensure timely dispensing of medications. The role focuses on accurate invoicing, stock levels, and compliance.

Responsibilities include optimizing procurement under contracts, tracking expired items, and supporting monthly audits while maintaining HIPAA confidentiality and collaboration with pharmacists and finance.

Qualifications

• Certified and Registered Pharmacy Technician (Colorado) in good standing required.
• High School Diploma or equivalent.
• One year minimum of pharmacy experience.

Responsibilities

• Place orders with wholesalers by acquiring the most economical product under the terms of the wholesaler and GPO contracts.
• Verify accuracy of invoices and receipts of all products ordered.
• Maintain records of Open POs that will be forwarded to finance after inventory.
• Follow up with supplier on all discrepancies.
• Continuously follow up on and communicate with pharmacy staff and patients about orders that are in short supply, out of stock or are on back order.
• Make appropriate changes to inventory based on drug availability and pricing.
• Utilize drug usage reports to adjust min/max levels to maintain a perpetual inventory.
• Monitor and maintain inventory levels that allow prescriptions to be dispensed in a timely manner.
• Return expired drugs to reverse distributor and maintain appropriate documentation.
• Run an eight-month inventory expiration report and identify meds unlikely to be dispensed and return those to the appropriate wholesaler.
• Oversee supplier product recalls and their timely return to vendor; maintain appropriate documentation from initial notification through product return.
• Schedule, order and coordinate the delivery of drop ship medications.
• Keep records of products/materials on hand and on order.
• Work with the pharmacy team to prepare, document, and report monthly physical inventories.
• Respect and maintain confidentiality guidelines of HIPAA.
• Follow and aid in enforcement of all company policies and procedures.
• Responsible for other duties as assigned.

Skills

Attention to detail

Multitasking

Effective communication

Team player

Independent work

Education

Certified and Registered Pharmacy Technician (Colorado)

High School Diploma

Job description

Under the direction of the Pharmacy Manager, maintain inventory levels, follow recall guidelines, and ensure best purchase price when ordering pharmaceutical and non-pharmaceutical pharmacy needs.

Responsibilities

• Place orders with wholesalers by acquiring the most economical product under the terms of the wholesaler and GPO contracts.
• Verify accuracy of invoices and receipts of all products ordered.
• Maintain records of Open POs that will be forwarded to finance after inventory.
• Follow up with supplier on all discrepancies.
• Continuously follow up on and communicate with pharmacy staff and patients about orders that are in short supply, out of stock or are on back order.
• Make appropriate changes to inventory based on drug availability and pricing.
• Utilize drug usage reports to adjust min/max levels to maintain a perpetual inventory.
• Monitor and maintain inventory levels that allow prescriptions to be dispensed in a timely manner.
• Return expired drugs to reverse distributor and maintain appropriate documentation.
• Run an eight-month inventory expiration report and identify meds unlikely to be dispensed and return those to the appropriate wholesaler.
• Oversee supplier product recalls and their timely return to vendor; maintain appropriate documentation from initial notification through product return.
• Schedule, order and coordinate the delivery of drop ship medications.
• Keep records of products/materials on hand and on order.
• Work with the pharmacy team to prepare, document, and report monthly physical inventories.
• Respect and maintain confidentiality guidelines of HIPAA.
• Follow and aid in enforcement of all company policies and procedures.
• Responsible for other duties as assigned.

Education and Experience

• Certified and Registered Pharmacy Technician (Colorado) in good standing required.
• High School Diploma or equivalent.
• One year minimum of pharmacy experience.

Knowledge, Skills, and Abilities

• Attention to detail and accuracy.
• Ability to handle multiple activities or interruptions at once.
• Ability to communicate effectively, patiently and courteously.
• Focused team player, who can work in conjunction with pharmacists, other departments, customers, and management.
• Work independently with little supervision and meet daily deadlines.

The average pay range for this role is $21 - $22 an hour. Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will consider a wide range of factors including location, experience, education, licenses/certifications, and other applicable qualifications.

Work Environment / Physical Demands

This position is in a typical office environment which requires prolonged sitting and standing in front of a computer. In addition, this position requires hand-eye coordination and manual dexterity sufficient to operate standard office equipment, including the operation of standard computer and phone equipment. May have occasional high stress when dealing with customers/clients and employees. This position may be required to work long hours.

EOE M/F/D/V