Inventory Control Specialist II (Austin Fleet Mobility Services)

City of Austin; United States; On-site; USD 31,000 - 35,000; Full time

Job summary

The City of Austin is seeking an Inventory Control Specialist II for the Austin Fleet Mobility Services. This role manages warehousing, receiving, shipping, and inventory control across a large city fleet, using asset management tools.

You’ll perform cycle counts, process purchase requests, and coordinate with vendors to ensure accurate parts and timely deliveries. Responsibilities also include handling damaged items, maintaining stock levels, and operating pallet lifts or forklifts to support

Qualifications

• High school diploma or equivalent with 3 years in warehouse/inventory control.
• Education may substitute for experience up to two years.
• Driver's license may be required for the position.

Responsibilities

• Receives, ships and verifies items, inspecting condition and resolving discrepancies.
• Documents goods using tracking information and providing status updates to stakeholders.
• Prepares items for shipment and determines economical shipping methods.
• Documents items shipped with transport details and lot numbers.
• Completes purchase requests by verifying inventory and processing orders, quotes and service requests.
• Replaces or repairs damaged or obsolete items following guidelines.
• Monitors inventory levels, leads times, and performs cycle counts.
• Identifies idle, excess and obsolete stock and coordinates disposition.
• Provides on-the-job training and serves as liaison among departments to resolve issues.
• Operates equipment including pallet lift and forklift.

Skills

Inventory control

Record keeping

Data analysis

Computer skills

Communication

Forklift operation

Education

High school diploma or equivalent

Tools

Asset Management Software

M5

Job description

About This Position

At the Austin Fleet Mobility Department, we’re proud to play a vital role in keeping our city moving forward. Managing more than 7,800 vehicles across 25 departments—including Fire, Police, EMS, Austin Energy, and Austin Water—we support the essential services that make Austin thrive, focusing on innovation, sustainability, and efficiency.

Job Description

Purpose

This position performs duties associated with warehouse and/or inventory management.

Duties, Functions and Responsibilities

• Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders.
• Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances.
• Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method.
• Documents items shipped by recording identifying information of items and transport information.
• Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing.
• Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines.
• Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits.
• Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories.
• Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed.
• Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.
• Operates various types of equipment including a pallet lift and/or fork lift.

Responsibilities - Supervisor and/or Leadership Exercised

None

Knowledge, Skills, and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of fundamental inventory control procedures and systems.
• Knowledge of office and administrative practices related to purchasing.
• Skill in oral and written communication.
• Skill in record keeping and performing detailed work.
• Skill in data analysis and problem solving.
• Skill in using computers and related software applications.
• Skill in handling multiple tasks and prioritizing.
• Ability to use various types of equipment, including a pallet lift and/or forklift.
• Ability to perform detailed work in an accurate and organized manner.
• Ability to establish and maintain good working relationships with other city employees and the public.

Minimum Qualifications

• Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field.
• Education may substitute for experience up to the maximum of two (2) years.

Licenses and Certifications Required

• Valid Texas Class C Driver’s License, if required for the position.
• If required for the position, legally mandated training must be completed within 1 year of employment.

PREFERRED QUALIFICATIONS

• Demonstrated work experience working in an automotive shop, and/or automotive warehouse environment.
• Experience working with a large diverse fleet.
• Demonstrated work experience with automotive parts research, and issuance using vehicle make/model, body and equipment.
• Demonstrated work experience maintaining automotive inventory.
• Asset Management Software experience (inventory management or M5 preferred).
• Experience working with components of a commercial vehicle cab, chassis, body, commercial brakes system (air brakes).

Compensation Range

The annual hiring range for this position is $22.63-$25.46.

Schedule

DAYS AND HOURS: During training period: Monday - Friday 7:00 a.m. - 4:00 p.m. Post training period: Monday-Friday 1:30 p.m.-10:30 p.m. Occasional evening, weekend and/or holiday hours may be required based upon operational needs.

Work Location

6301-J Harold Court

Applicants are expected to follow all directions as listed in this job posting.

The Inventory Control Specialist II position supports Austin Fleet Mobility Services Fleet Equipment Technicians by issuing parts, conducting parts research, and communicating updates effectively. In addition, the IC II is responsible for ordering and receiving inventory from various vendors, performing daily cycle counts, and managing invoices and entering them into the portal, as well as managing returns from vendors.

It is a MUST that applicants have the required automotive parts experience when applying for this position.

This position has been designated as an Essential Employee position. In the event of a city-designated emergency, Essential Employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees and ensure the continuity of essential operations. In such an emergency, Essential Employees may be called back in, may be required to modify their schedule, may be assigned to a city-designated work site, or may be retained on site to assist with operations and recovery.

Secondary Employment

All Austin Fleet Mobility Services employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department. Austin Fleet Mobility Services must review all secondary employment. Employees are required to submit a Secondary Employment Application.

Skills Assessment

A skills assessment(s) may be required as part of the recruitment process.

90 Day Provision for Additional Vacancy

When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another top candidate from the same candidate pool, or, advertise for the new position.

Driving Requirement

• This position requires a Valid Texas Class C Driver’s License or the ability to acquire one by your hire date.
• External New Hires must meet the City of Austin’s Driver Record Evaluation (DRE) requisite.
• To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

Join the City of Austin Team

At the City of Austin, we are more than just an employer—an employer we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation: Work in an environment where employees are valued, and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

Working with the City of Austin provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more!

EEO Statement for City of Austin

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation.

In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act.

If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call [phone] or Texas Relay by dialing 7-1-1.