Temporary Inventory Control Specialist II (Austin Facilities Management)

City of Austin; Austin (TX); On-site; USD 31,000 - 35,000; Full time

Job summary

The City of Austin is seeking an Inventory Control Specialist II to help maintain accurate inventory and support efficient warehouse operations in Austin, TX. The role involves operating pallet jacks and forklifts, tracking items, and ensuring proper storage and documentation while collaborating with internal teams and external partners.

You will use Microsoft Office and a work order system to manage data and reporting, monitor stock levels, and help with cycle counts and variance resolution.

Qualifications

• Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field.
• Education may substitute for experience up to the maximum of two (2) years.
• Valid Texas Class C Driver’s License, if required for the position. If required, training within 1 year.

Responsibilities

• Receives, ships and verifies items, inspects condition, and resolves discrepancies.
• Documents goods and provides status updates to stakeholders on variances.
• Prepares items for shipment and documents transport information.
• Expedites deliveries and assists with invoice processing.
• Operates pallet lift and forklift as needed.
• Monitors inventory levels and replenishment lead times.
• Troubleshoots issues and serves as liaison among purchasing, vendors and staff.

Skills

Customer service

Communication

Record keeping

Data analysis

Computers & software

Multi-tasking

Education

High school diploma or equivalent

Tools

Asset Essentials

Micromain

Maximo

Microsoft Office

Job description

About This Position

The Inventory Control Specialist II plays a key role in maintaining accurate inventory and supporting efficient warehouse operations. In this hands‑on position, you’ll operate pallet jacks and forklifts, track and monitor inventory levels, and ensure materials are properly stored and documented. You’ll work closely with internal teams and external partners, providing excellent customer service while balancing multiple priorities in a fast‑paced environment. If you are detail‑oriented, organized, and comfortable using Microsoft Office and a work order system, to manage data and reporting, this is a great opportunity to grow your career in inventory and operations management.

Job Description

Inventory Control Specialist II Purpose: This position performs duties associated with warehouse and/or inventory management.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders.
• Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances.
• Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method.
• Documents items shipped by recording identifying information of items and transport information.
• Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing.
• Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines.
• Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits.
• Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories.
• Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed.
• Supports inventory and/or warehouse operations by providing on‑the‑job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.
• Operates various types of equipment including a pallet lift and/or fork lift.

Knowledge, Skills & Abilities

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of fundamental inventory control procedures and systems.
• Knowledge of office and administrative practices related to purchasing.
• Skill in oral and written communication.
• Skill in record keeping and performing detailed work.
• Skill in data analysis and problem solving.
• Skill in using computers and related software applications.
• Skill in handling multiple tasks and prioritizing.
• Ability to use various types of equipment, including a pallet lift and/or fork lift.
• Ability to perform detailed work in an accurate and organized manner.
• Ability to establish and maintain good working relationships with other city employees and the public.

Minimum Qualifications

• Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field. Education may substitute for experience up to the maximum of two (2) years.

Licenses and Certifications Required

Valid Texas Class C Driver’s License, if required for the position. If required for the position, legally mandated training must be completed within 1 year of employment.

Preferred Qualifications

• Experience operating a pallet/forklift.
• Excellent customer service skills in working with different levels of an organization including internal and external customer.
• Experience tracking and monitoring inventory.
• Experience with a work order system, like Asset Essentials, Micromain, Maximo, or an equivalent one.
• Intermediate experience with Microsoft Office suite software including Word, Outlook, Excel, and PowerPoint.
• Ability to multi-task.

Compensation Range

The annual hiring range for this position is $22.63-$25.46.

Notes to Candidate

Please note that the Department may close the job posting at any time after seven (7) days. Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time. We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Days and Hours

Monday through Friday; 7:30 a.m. to 4:30 p.m. Hours may vary depending on departmental needs and initiatives. Some evening, weekend and holiday work may be required.

Work Location

411 Chicon St, Austin, TX 78702.

Salary Range

$22.63 to $25.46.

Non-Exempt-level position

Non-Exempt-level position.

Veteran Preference

Veteran candidates must provide a copy of their DD-214 at the interview to receive the veteran’s preference.

Background Check

A criminal background check may be required, depending on the responsibilities of the position.

Internal Candidates – Good Standing Policy

Internal Candidates – Good Standing Policy.

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.
• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
• Focus on Wellness: Stay healthy through wellness programs, on‑site fitness centers, and mental health support.
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.
• By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

EEO Statement for City of Austin

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call [phone] or Texas Relay by dialing 7-1-1.