Assistant Property Manager, Austin Facilities Management

City of Austin; United States; On-site; USD 61,000 - 74,000; Full time

Benefits offered by this job

Competitive Benefits

Job summary

City of Austin is seeking an Assistant Property Manager to lead a diverse team responsible for building maintenance, minor construction, and custodial operations across properties. You will oversee skilled trades including plumbing, electrical, and HVAC to ensure services meet COA policies and standards.

The role supports the Property Manager, manages operational and financial activities, coordinates vendor contracts, inspects properties, and contributes to budget planning and long-range

Qualifications

• High school diploma and 4 years related experience, including 2 years in a supervisory/management capacity.
• Experience in facility or building services is preferred.
• Proficiency with MS Office suite is expected.

Responsibilities

• Directs and supports Building Services staff.
• Oversees trades including plumbing, electrical, and HVAC.
• Coordinates vendor contracts and property inspections.
• Assists in budget development and long-range planning.

Skills

Management principles

Budget planning

Maintenance operations

Supervision

Analytical skills

Oral and written communication

Planning and organizing

Customer service

Education

High school diploma

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

About This Position

The Assistant Property Manager will lead and support a diverse team responsible for building maintenance, minor construction, and custodial operations. This role oversees skilled trades including plumbing, electrical, and HVAC, ensuring all services meet City of Austin policies and standards. The Building Servies Assistant Manager will coordinate vendor contracts, conduct property inspections, respond to occupant needs, and contribute to budget planning and long-term operational strategies. A strong commitment to safety, compliance, and effective problem-solving is essential.

Job Description

Purpose: Supports the Property Manager in managing all aspects of a single property or portfolio of properties including operational and financial activities.

Duties, Functions and Responsibilities

• Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
• Directs and provides support to the Building Services staff by performing cross-functional duties as necessary.
• Coordinates and supervises the activities of division consisting of skill craft positions including plumbing, electrical, Heating Ventilation Air Conditioning (HVAC), etc., involved in minor construction, building maintenance, and related activities as well as the activities of the Building and Grounds (or Custodial) staff assigned to building portfolio.
• Responds to occupant needs and ensures that administrative, building, technical, and custodial staff resolves problems.
• Ensures that all services provided to properties are in compliance with City of Austin (COA) and Building Services policies, procedures, regulations and contractual obligations and standards.
• Conducts periodic property inspections, recommending and/or approving alterations, maintenance, and reconditioning.
• Coordinates contracts for and oversees vendor services.
• Provides recommendations and assists in the development of short- and long-range plans.
• Assists in the development of property and departmental budget, and monitors budget expenditures.
• Fosters COA and departmental safety culture and enforces safety rules.
• Writes technical reports.

Responsibilities - Supervisor and/or Leadership Exercised

Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills, and Abilities

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of management principles.
• Knowledge of fiscal planning and budget preparation.
• Knowledge of maintenance operations.
• Knowledge of applicable legislative and legal requirements.
• Knowledge of City practice, policy and procedures.
• Knowledge of supervisory and managerial techniques and methods.
• Knowledge of financial terms and principles.
• Knowledge of intermediate analytical and quantitative skills.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to perform personnel management.
• Ability to establish and maintaining good working relationships with other City employees and the public.
• Ability to provide efficient, timely, and courteous customer service.
• Ability to conduct basic financial analysis.
• Ability to comprehend, analyze and interpret documents.
• Ability to develop and utilize systematic processes and continuous improvement principles.
• Skill in planning and organizing.
• Ability to perform personnel management.
• Ability to establish and maintaining good working relationships with other City employees and the public.
• Ability to provide efficient, timely, and courteous customer service.
• Ability to conduct basic financial analysis.
• Ability to comprehend, analyze and interpret documents.
• Ability to develop and utilize systematic processes and continuous improvement principles.

Minimum Qualifications

• Graduation from an accredited high school or equivalent, plus four (4) years of experience related to the field, including two (2) years of experience in a supervisory or management capacity.
• One (1) additional year of education may substitute for the required experience with a maximum substitution of two (2) years.

Preferred Qualification

• Certification, or the ability to obtain within 6 months of hire, in one or more of the following: Real Property Administrator (RPA), IFMA Certified Facility Manager (CFM), Facilities Management Administrator (FMA), Certified Property Manager (CPM), Certified Green Building Professional (CGBP), Leadership in Energy & Environmental Design (LEED) certification, or other green building professional credentials.
• Professional facilities management experience in a municipal setting.
• Budget development experience as it is related to the facilities field.
• Proficiency in Microsoft Word, Excel, and Outlook and PowerPoint.

Compensation Range

The annual hiring range for this position is $60,630.00-$74,270.00.

Driving Requirement (if applicable)

This position may require a valid Texas Class C Driver’s License or the ability to obtain one by your hire date. External new hires must meet the City’s Driver Record Evaluation (DRE) standards (e.g., no more than 3 moving violations or 6 points in the last 36 months).

Travel

If the position requires travel, you must meet Driver Safety Program standards, Otherwise, you are responsible for transportation to and from multiple job sites as needed.

Essential/Critical Employee Designation

Some positions are designated as Critical or Essential. Employees in these roles are required to report to work during emergencies or when operations are modified. This may include working from a designated site or an alternative work location.

Work Conditions

Work hours may vary based on operational needs and may include evenings, weekends, holidays, or on-call assignments. Must have the ability to read, write and speak English fluently. This position may require an assessment. Monday- Friday, 7:30 a.m. to 4:30 p.m. Hours may vary depending on work demands and business needs. Evening, weekend and holiday work may be required. This position is Exempt from overtime. Work location will vary.

Veteran Preference

Veteran candidates must provide a copy of their DD-214 at the interview to receive the veteran’s preference.

Background Check

A criminal background check may be required, depending on the responsibilities of the position. A resume is required for consideration. An assessment test may be required.

Important Note to Applicants

Please note that the Department may close the job posting at any time after seven (7) days. Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time. We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites.

Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

Value and Innovation: Work in an environment where employees are valued, and innovation thrives.

Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

EEO Statement for City of Austin

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call [phone] or Texas Relay by dialing 7-1-1.