Inventory Control Specialist

Cumberland Farms, Inc.; Westborough (MA); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Competitive Wages

Earned wage access program

Paid Time Off

Medical/Health/Dental Coverage

401K with Company Match

Team Member Discounts

Tuition Reimbursement

Employee Assistance Program

Health Savings Account

Company Spirit Days

Employee recognition and awards

Job summary

Cumberland Farms, Inc. is hiring an Inventory Analyst to ensure store‑level inventory accuracy, vendor invoicing, and margin integrity. You will reconcile high‑volume credits and deliveries, resolve invoice issues, and support cross‑functional teams to maintain data integrity.

The role emphasizes collaboration with Store Operations, Accounts Payable, and Retail Accounting, with a focus on accurate reporting and process improvements. Bachelor's degree preferred; Oracle of PDI experience is a plus.

Qualifications

• Associate’s degree in business or related field.
• Bachelor’s degree preferred for advancement.
• 1 year of office experience; proficient in Excel.
• 3+ years of office experience; working knowledge of PDI.

Responsibilities

• Manage weekly paperwork to post site activity to inventory subledger and support monthly close.
• Reconcile ~600 distributor credits weekly to store credits for margin accuracy.
• Review and correct store credit requests before submission to McLane.
• Reconcile ~600 direct vendor deliveries weekly against scan and paperwork data.
• Collaborate with Pricebook to resolve margin-impact issues on ~150 vendor invoices weekly.
• Support Store Managers by correcting and submitting vendor invoices and triaging IT tickets.
• Ensure third‑party inventory audits are posted into PDI accurately.
• Use AP tools and coordinate with Accounts Payable on invoice accuracy.
• Monitor price changes, shrink, margins, and waste variances.

Skills

Excel

Office Suite

Inventory management

Analytical skills

Communication

Education

Associate degree in business or related

Bachelor’s degree preferred

Tools

PDI

AP reconciliation tool

McLane systems

Job description

Are you curious about solving complex business challenges for a leading convenience retailer? Do you have a passion for cross functional collaboration? Then you may be the perfect addition to our team!

Cumberland Farms is one of the fastest-growing convenience retailers in the United States, committed to becoming America’s #1 ‘one-stop’ destination. The business has an established pedigree of delivering excellent fuel, grocery and merchandise, and food service. Headquartered in Westborough, Massachusetts, our Company has grown to over 1,500+ locations across the United States employing over 18,000 team members. You can find us operating under the following store banners: Certified Oil, Cumberland Farms, Fastrac, Kwik Shop, Loaf N Jug, Minit Mart, Sprint Food Stores, Tom Thumb, Turkey Hill, and Quik Stop. Our US headquarters in Westborough, MA is home to our Store Support Center, Company Warehouse, and Culinary Center.

What We Offer:

• Competitive Wages
• Work today, get paid tomorrow through our earned wage access program*
• Paid Time Off
• Medical/Health/Dental Coverage
• 401K with Company Match
• Team Member Discounts
• Tuition Reimbursement
• Employee Assistance Program
• Health Savings Account
• Company Spirit Days
• Employee recognition and awards
• And much more!

Position Summary:

This role ensures the accuracy of store‑level inventory, vendor invoicing, and margin‑related transactions by reconciling high‑volume credits and deliveries, resolving invoice and paperwork issues, and validating third‑party inventory audit results. It supports store operations through issue resolution and reporting, monitors key financial metrics such as shrink, margins, waste, and negative inventory, and partners with cross‑functional teams to maintain data integrity and drive operational accountability.

Responsibilities:

1. Manage weekly paperwork updates to ensure accurate posting of site activity to the inventory subledger and support timely monthly GL close.

2. Reconcile approximately 600 distributor credits each week to store credit requests, ensuring margin accuracy.

3.Review and correct store credit requests prior to submission to McLane.

4.Reconcile roughly 600 direct vendor deliveries weekly against store scan and paperwork data.

5.Partner with the Pricebook team to resolve margin‑impacting issues on approximately 150 vendor invoices per week.

6.Support Store Managers by correcting and submitting vendor invoices and triaging IT ticketing requests to the appropriate team.

7.Ensure third‑party inventory audit results are accurately posted into PDI.

8.Use the AP reconciliation tool and collaborate with Accounts Payable to validate invoice accuracy and investigate discrepancies.

9.Monitor price changes, shrink, margins, and waste variances outside established thresholds.

10.Investigate negative inventory issues.

11. Prepare and distribute routine and ad hoc operational reporting for District Managers, Regional Managers, and Divisional Vice Presidents, highlighting store‑level issues such as cash and lottery variances.

The above responsibilities are to be carried out in accordance with documented company policies and procedures. All of the above will be accomplished collaboratively but will also provide opportunities for independent decision making.

Working Relationships:

This position will work closely with Store Operations, Accounts Payable, Retail Accounting, Marketing, Field Audit and IT

Minimum Education:Associate’s degree in business or related

Preferred Education:Bachelor’s degree in business or related

Minimum Experience:1 year of office experience; Proficient in Microsoft Office Suite primarily Excel

Preferred Experience:3+ years of office experience, Working knowledge of PDI and good problem solving skills

Licenses/Certifications:None

Soft Skills/Competencies:

• Excellent oral and written communication skills
• Strong interpersonal skills
• Highly organized with an attention for detail
• Ability to work with little to no supervision on routine tasks
• Comfortable in a fast-paced, changing environment

Travel:No travel required

Hours & Conditions:Typically Monday – Friday, 8 hour days in office setting

Physical Requirements:Minimal physical effort required; sitting / standing at computer for long periods of time. Ability to maneuver and lift up to 10 lbs.

At Cumberland Farms, it’s important that our employees reflect the world we live in and the communities we serve. We celebrate our differences, so your unique background and skillset could bring a wonderful new perspective to our team. If you have a passion for delivering exceptional results, thrive in a fast-paced corporate environment, and bring experience in business management or related areas, we'd love to meet you - even if you don't meet every single requirement.

Consistent with Massachusetts Pay Transparency Law, we’re sharing the base salary range for this position. Final pay within this range will be based on your skills, experience, and qualifications. Base pay represents just one part of our total rewards approach. We’re proud to offer a variety of financial and non-financial benefits that invest in your overall growth, well-being, and career journey.