Inventory Control Specialist

NorthPoint Development LLC; Missouri; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

401k with match

Free daily lunches

Onsite gym

Parental leave

Job summary

WarehouseQuote is seeking an Inventory Control Specialist to join our Kansas City team and safeguard client inventory within our WHQ network. You will reconcile data across WHQ WMS, partner systems, and shipments, investigate variances, and coordinate corrective actions with internal and external partners.

The role emphasizes detailed reporting, proactive communication, and collaboration with Service Ops, Account Management, and Operations to improve accuracy and client confidence.

Qualifications

• Demonstrated analytical problem solving and attention to detail.
• Proficient in Microsoft Excel and data analysis.
• Experience with inventory control, WMS data and reporting tools.

Responsibilities

• Perform daily/weekly inventory reconciliations across WHQ and partner data.
• Investigate discrepancies and document root causes with clear actions.
• Communicate findings to internal teams and clients with accurate reporting.
• Support process improvements to reduce variances and improve accuracy.

Skills

Analytical skills

Excel

WMS knowledge

Cross-functional communication

Education

Bachelor's degree in operations or supply chain

Tools

Jira

Zendesk

Footprint by Datex WMS

Job description

This position will be in person in our Kansas City office

About WarehouseQuote

At WarehouseQuote our clients hire us to manage their 3PL Warehousing Network We do this by leveraging technology data intelligence and operational excellence to drive clarity growth and innovation with excellence in all that we do WarehouseQuote has built an integrated network of warehouses that can provide customers with on demand scalable capacity Customer inventory inside the WarehouseQuote network is managed by proprietary technology that can be utilized to provide real time inventory visibility and forecasting

The Role

The Inventory Control Specialist supports inventory accuracy and reconciliation efforts across internal and external teams at WarehouseQuote WHQ This role serves as a primary point of contact for Inventory Control activities and plays a key role in ensuring client confidence that WHQ is safeguarding their inventory The mission of the Inventory Control team is to maintain inventory integrity through detailed reconciliation reporting investigation and proactive communication When this role is executed well it improves operational efficiency reduces repeat inventory issues and strengthens long term client trust

Responsibilities

• Inventory Reconciliation & Analysis Perform daily and weekly inventory reconciliations by reviewing and comparingWHQ WMS transaction reportsWarehouse partner WMS dataInbound and outbound shipment recordsInventory adjustments and cycle count resultsIdentify inventory discrepancies related to receipts shipments damages shortages overages or system errorsInvestigate discrepancies thoroughly to determine root cause and required corrective actionAnalyze trends and recurring variance patterns to support preventative process improvements
• Issue Resolution & Escalation Own inventory discrepancy investigations from identification through resolution when within WHQs controlEscalate unresolved discrepancies to warehouse partners or internal stakeholders withClear documentation of findingsSupporting data and transaction historyRecommended next steps or corrective actionsTrack all escalations and follow ups to ensure timely resolution and accountability
• Client & Internal Communication Communicate inventory findings clearly and consistently with internal teams including Service Operations Account Management and OperationsProvide client ready explanations that reinforce confidence in WHQs inventory controls by clearly outliningWhat occurredHow the issue was resolvedWhat preventative measures are in placeMaintain accurate timely documentation and updates within Zendesk WHQ Notes and related systemsSystem & Reporting Management Utilize WHQs Portal and Footprint by Datex WMS to review inventory activity transactions and system dataUse Jira Business to track inventory investigations assign follow up tasks and document resolution outcomesLeverage Microsoft Excel to analyze inventory data reconcile reports identify trends and support decision makingEnsure all inventory activity and investigations are properly documented for visibility auditing and reporting purposes
• Process Improvement & Collaboration Collaborate closely with Inventory Control teammates and cross functional partners to improve reconciliation workflows and reporting accuracyIdentify gaps in processes data visibility or system usage that contribute to inventory riskShare insights trends and improvement recommendations with leadership to reduce repeat discrepancies and improve operational efficiency

Who We Are Looking For

Required Qualifications

• Strong analytical and problem solving skills with high attention to detailAbility to execute tasks with accuracy accountability and follow throughProficiency in Microsoft Excel requiredComfortable working across multiple systems includingWHQ PortalFootprint by Datex WMSJira BusinessZendesk

Preferred Qualifications

• One to two years of experience in inventory control logistics supply chain or warehouse operationsExperience reconciling inventory using transaction level data and reporting toolsStrong written and verbal communication skills with the ability to explain complex issues clearlyAbility to work collaboratively in a fast paced detail oriented environment

What Success Looks Like

• Inventory discrepancies are identified documented and resolved efficientlyImproved inventory accuracy and reduced repeat variances across clients and facilitiesClear consistent and confidence building communication with clients and internal teamsStrong documentation and audit ready inventory recordsContinuous improvements to inventory control processes and workflows

Our Core Values

Here at WarehouseQuote we only hire A rock stars who are dedicated to our core values and will work to maintain our incredible culture We are dedicated to hard work and supporting each other and the community in which we live We do this by investing in leadership and development efforts supporting each other having open and honest conversations empowering everyone to take ownership of the things that are important to them group charitable events and among other things plannedimpromptu company outings Put People First We believe trust is the foundation of all relationships We maintain that trust by showing grace while also challenging each other to operate our business in a way that maintains our culture of appreciation respect and transparency Take Ownership Of Every Situation We take ownership and are accountable for our actions We do this by striving to admit learn and grow from failure and mistakes We identify difficult situations as a privilege and an opportunity to provide value to our stakeholders Do The Right Thing Every Time We have the integrity to make the tough decision When encountering challenges and opportunities we never abandon our values or put others at risk Following the Golden Rule makes us proud of our work and the relationships we build with one another Maintain Financial Discipline We will exercise prudence in all financial decisions and will never risk the long term health of the company for short term gain We hold the belief that todays sacrifices are tomorrows rewards and the work we do as a company will serve as an example of our respect for each other Live Generously We are the best versions of ourselves when we selflessly and humbly give of our time and talent to make a positive impact on those around us

Benefits

• 85 of premiums for medical dental and vision plans covered by WHQ2000 annual HRAHSA contribution401k with 100 match up to 6 immediately vested upon enrollmentReimbursement programs childcare tuition wellness cellphoneFree daily lunchesLeadership and development trainingMen and women haircutsOnsite gymParental paid leaveLiving generously program with 100 charitable contribution match

We are an equal opportunity employer All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status