Inventory Control & Quality Assurance Coordinator

TAL Healthcare; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Tal Healthcare in Manhattan and Long Island, NY seeks an ICQA Coordinator to enhance inventory accuracy and quality assurance across Perioperative Services and radiology areas. The role supports RFID implementation, loss prevention, and operational efficiency in a high-volume clinical environment.

The coordinator will manage cycle counts, monitor expirations, and analyze data to produce weekly leadership reports, enabling corrective actions and waste reduction.

Qualifications

• Bachelor's degree required.
• Minimum 2 years of inventory management experience.
• Proficiency with Microsoft Office, especially Excel (VLOOKUPs, PivotTables).
• Experience with ERP/warehouse systems like PeopleSoft, RFID, or similar.

Responsibilities

• Perform risk-based cycle counts and inventory audits using physical counts, RFID data, POs, and inventory systems.
• Monitor expiration dates; rotate products per FIFO; remove expired/recalled items.
• Investigate discrepancies via recounts and root-cause analysis.
• Identify excess inventory, unusual ordering patterns, and potential loss.

Skills

Inventory management

Analytical ability

Data entry accuracy

Communication skills

Independent work

Education

Bachelor's degree

Tools

Excel (VLOOKUP, PivotTables)

PowerPoint

Access

PeopleSoft

QIAM/RFID systems

Job description

Our client, a world-class health system, is hiring a high-impact ICQA Coordinator (Inventory Control & Quality Assurance Coordinator). This newly created salaried role supports inventory accuracy, supply quality, loss prevention, and operational efficiency across clinical areas in Manhattan and Long Island, New York. The coordinator will oversee inventory for Perioperative Services, Electrophysiology, Cardiac Catheterization, and Radiology while helping implement RFID technology and reduce waste involving high-value medical supplies.

Responsibilities

• Perform risk-based cycle counts and inventory audits using physical counts, RFID data, purchase orders, and inventory systems.
• Monitor expiration dates, rotate products according to FIFO standards, and remove expired or recalled inventory.
• Investigate discrepancies through recounts and root-cause analysis.
• Identify excess inventory, unusual ordering patterns, potential loss, and cost-saving opportunities.
• Coordinate approved vendor returns with department management.
• Support RFID implementation and use inventory software to flag discrepancies and at-risk products.
• Review par levels, storage capacity, inventory trends, and approaching expirations.
• Analyze complex datasets and prepare weekly findings and leadership reports covering accuracy, recalls, expirations, variances, and anomalies.
• Communicate findings diplomatically with hospital teams and support corrective action.

Requirements

• Bachelor’s degree required.
• Minimum 2 years of relevant inventory management, retail inventory, or related experience.
• Proficiency with Microsoft Office, particularly Excel, including VLOOKUPs and PivotTables; PowerPoint and Access experience are also required.
• Experience with PeopleSoft, QIAM/RFID, or comparable ERP, warehouse management, or inventory management systems.
• Strong analytical ability, attention to detail, organization, curiosity, sound judgment, and effective communication skills.
• Experience with handheld scanners and accurate data entry.
• Ability to work independently, investigate sensitive discrepancies, meet deadlines, and remain composed in a fast-paced environment.
• Retail, restaurant, high-volume customer-facing, or loss-prevention experience is strongly preferred. Healthcare experience is beneficial but not required.
• Ability to stand and walk for most of the shift, bend, reach, stoop, and handle inventory throughout a hospital; occasional lifting or moving of up to 50 pounds is required.
• Flexibility to work occasional varying shifts, weekends, holidays, and early starts for operating-room audits.
• Ability to support nearby sites as operational needs change.

Bachelor’s degree required.
Minimum 2 years of relevant inventory management, retail inventory, or related experience.
Proficiency with Microsoft Office, particularly Excel, including VLOOKUPs and PivotTables; PowerPoint and Access experience are also required.
Experience with PeopleSoft, QIAM/RFID, or comparable ERP, warehouse management, or inventory management systems.
Strong analytical ability, attention to detail, organization, curiosity, sound judgment, and effective communication skills.
Experience with handheld scanners and accurate data entry.
Ability to work independently, investigate sensitive discrepancies, meet deadlines, and remain composed in a fast-paced environment.
Retail, restaurant, high-volume customer-facing, or loss-prevention experience is strongly preferred. Healthcare experience is beneficial but not required.
Ability to stand and walk for most of the shift, bend, reach, stoop, and handle inventory throughout a hospital; occasional lifting or moving of up to 50 pounds is required.
Flexibility to work occasional varying shifts, weekends, holidays, and early starts for operating-room audits.
Ability to support nearby sites as operational needs change.