Logistics Coordinator (Inventory Control and Quality Manager (ICQA)) (Mon-Fri 5am-1pm)

NYU Langone Health; New York (NY); On-site; USD 70,000 - 76,000; Full time

Benefits offered by this job

Comprehensive benefits

Wellness program

Employee resources groups

Job summary

NYU Langone Health is seeking a Logistics Coordinator (Inventory Control and Quality Manager ICQA) to improve inventory accuracy across main campus hospital. The role focuses on Perioperative Services, Electrophysiology, Cardiac Catheterization, and Radiology inventories.

The position requires mobility throughout the hospital and flexibility as workflows evolve. Strong analytical skills and proficiency with ERP/WMS systems are essential.

Qualifications

• Bachelor's degree required or equivalent experience.
• 0-2 years of inventory/procurement/supply chain experience in healthcare or acute care.
• Proficiency in Microsoft Excel and Word.
• Experience with handheld scanners and data entry.

Responsibilities

• Perform cycle counting and inventory accuracy checks using RFID where available.
• Audit FIFO, expiration management, and rotate stock to ensure FIFO compliance.
• Reconcile variances and investigate discrepancies with PO/data sources.
• Support RFID program launch and monitor items at risk of expiring.

Skills

Analytical skills

Attention to detail

Communication skills

Microsoft Excel

Handheld scanners

Education

Bachelor's Degree

Tools

PeopleSoft

QIAM RFID

Job description

1167592_RR00125553 Job ID: 1167592_RR00125553

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

For more information, go to NYU Langone Health, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X, YouTube and Instagram.

Position Summary

We have an exciting opportunity to join our team as a Logistics Coordinator (Inventory Control and Quality Manager (ICQA)).

We have an exciting opportunity to join our Supply Chain team as an ICQA Coordinator. This is a newly created salaried role designed to improve inventory accuracy and supply quality across our main campus hospital.

Main priority is oversight of inventory supplies for Perioperative Services, Electrophysiology Lab, Cardiac Catheterization Lab, and Radiology.

Please Note: As this is a new role, workflows are subject to change. This position requires physical mobility throughout the hospital and flexibility as we build the department.

Job Responsibilities

• Cycle Counting: Perform risk based (financial / patient impact) cycle counts to ensure on-hand qtys are in line with expected totals. Utilize RFID data where available to monitor on-hand qtys and inventory activity.
• FIFO & Expiration Management: Audit bin locations to identify if there is older dated stock not at the top of the bin. Physically rotate stock to enforce First-In, First-Out (FIFO) compliance and identify/remove expired products.
• Variance Reconciliation: Conduct recounts on discrepancies identified during audits to assist in variance resolution. Root cause using PO data and count data to determine when and where the inventory left the stockroom.
• Returns Processing: Evaluate opportunitiesaround excess inventory, physically handle and process excess inventory that can be returned to the vendor after confirming with Dept Manager.
• Recall Support: Locate and remove recalled items from shelves immediately upon notification, and provide summary to Dept Manager.
• RFID Program Support: Support the launch of the RFID program, using RFID software to identify potential issues and flag items at risk of expiring.
• Par Level Reviews: Assist in data collection by verifying physical space capacity for par level adjustments. Conduct par level assessments, identify doon-to-expire inventory, and log expired inventory to highlight cost-savings opportunities.
• Reporting: Analyze count data and report findings weekly to the Manager of Clinical Supply Chain Management for each area. Generate high level reports for senior leadership on inventory health, expirations, recall summaries, financial accuracy, and data outliers.
• Analytics: Analyze and synthesize large, complex datasets to uncover trends, translate findings into actionable insights, and support data-driven decision-making.
• Physical Requirements: Must be able to lift up to 50 lbs, bend, reach, and stand/walk for the majority of the shift at 550 1st Ave.

Additional Position Specific Responsibilities

• Bachelors Degree (BA/BS) required.
• 2-3 years of relevant inventory/retail experience.
• Proficiency in Microsoft Suite (Excel VLOOKUPs/Pivots, PowerPoint, Access).
• Experience with PeopleSoft, QIAM (RFID), or similar ERP/WMS/IMS systems.
• Strong analytical skills to interpret complex inventory data.
• Attention to detail for accurate counting.
• Experience with handheld scanners and data entry.

Minimum Qualifications

• To qualify you must have a Bachelors Diploma or an equivalent combination of education and experience.
• Minimum of 0-1 or more years of project management or procurement experience or supply chain experience in an acute care facility, healthcare, or related environment.
• PC literacy is required with proficiency in Microsoft Excel and Word.
• Effective communication skills, verbal and written.

Preferred Qualifications

Minimum Qualifications:

• Bachelors Degree (BA/BS) required.
• 0-2 years of relevant inventory/retail experience.
• Proficiency in Microsoft Suite (Excel VLOOKUPs/Pivots, PowerPoint, Access).
• Experience with PeopleSoft, QIAM (RFID), or similar ERP/WMS/IMS systems.
• Strong analytical skills to interpret complex inventory data.
• Attention to detail for accurate counting.
• Experience with handheld scanners and data entry.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $70,481.61 - $75,684.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice.