INVENTORY CONTROL COORDINATOR

Carter Machinery; Salem (VA); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Paid time off

401(k) with company match

Life and disability insurance

Tuition reimbursement

Employee referral bonus

Tool allowances

Job summary

Carter Machinery is hiring an Inventory Control Coordinator in Salem, VA. The role focuses on maintaining accurate inventory, data integrity in WMS/ERP, and supporting cycle counts to drive continuous improvement.

The position requires careful attention to detail and strong problem-solving abilities. You will collaborate with parts, service, and purchasing teams to resolve discrepancies, optimize putaway/picking, and ensure accurate invoicing and reporting.

Qualifications

• High school diploma or equivalent.
• Experience in warehouses/inventory control.
• Familiarity with WMS/ERP systems.
• Strong analytical and problem-solving skills.
• Excellent communication abilities.

Responsibilities

• Research and resolve inventory discrepancies.
• Maintain transaction accuracy in WMS/ERP.
• Support cycle counts and root-cause fixes.
• Audit shipping/billing documents for accuracy.
• Coordinate with branches to close issues.

Skills

Inventory control

Warehouse operations

Cycle counting

WMS/ERP

Excel/Sheets

Education

High school diploma

Tools

WMS

ERP systems

Job description

Join a Company That’s Built To Elevate You.

At Carter Machinery, we don’t just offer jobs - we offer long-term careers defined by purpose, innovation, and impact. We’ve built an award-winning workplace where high achievers thrive, careers grow, and your work truly matters.

Our legacy is strong, our vision is bold, and our future is built on investing in the growth and well‑being of our people. Whether you're turning a wrench, managing operations, or supporting customers, you play a vital role in powering industries that moves the world forward.

Job Title:

Inventory Control Coordinator

Location:

Salem, Virginia

Shift:

1st

Starting Compensation Range:

$21.56 - $27.10 per hour

What You Will Do

• Research and resolve inventory discrepancies (shorts/overages, bin errors, mis-scans, cycle count variances)
• Maintain transaction accuracy in WMS/ERP (ex: receipts, adjustments, transfers, RTVs, credits)
• Support/execute cycle counts (daily/weekly) and help coordinate root-cause fixes with supervisors
• Monitor key exception queues (examples: unconfirmed receipts, missing scans, negative on-hand, bin-to-bin variances, aged exceptions)
• Validate putaway/pick integrity: correct bin, quantity, UOM, and traceability (serial/lot where applicable)

Billing / documentation support

• Audit and correct order documents before billing finalization (examples: shipping confirmation, proof of delivery, core charges, freight, tax exemption, special pricing/quotes)
• Process and reconcile returns/credits (customer returns, mis-ships, warranty/claim-related parts returns) with proper documentation Ensure invoices align to what physically shipped/picked (no “paper shipments” and no missed shipments)
• Support inter-branch paperwork: stock transfers, backorders, emergency orders, and core returns

Process improvement

• Identify repeat breakdowns (ex: top 10 variance reasons) and propose fixes: training, labeling, bin mapping, workflow changes
• Coordinate with parts counter, service, and purchasing to close loops quickly
• Afternoon: billing/document checks, return paperwork, close out items, update tracker, brief supervisor

Systems & tools

• WMS (V2/V3 or equivalent), ERP/parts system, KTrack or other tracking tools if used
• Excel/Sheets (filters, pivots a plus), email/Teams, basic reporting dashboards
• Work in coordination with team to achieve Continuous Improvement goals and objectives
• Perform other related duties as assigned

What We’re Looking For

• Previous experience working with vendors in a Parts environment; inventory and ordering system
• Warehouse experience: receiving/putaway/picking/shipping
• Prior exposure to cycle counting and root cause analysis
• High school diploma
• Thorough understanding of parts inventory control
• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills
• Strong attention to detail and comfort working in systems
• Excellent time management skills with a proven ability to meet deadlines
• Ability to investigate: “What happened, where did it break, what’s the fix?”

What Success Looks Like In This Role

• Clear communication with counter/service/warehouse
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Functioning well in a fast-paced and high volume environment
• Proficiency with Microsoft Office Suite or related software
• Promote a positive customer experience
• Uphold the Core Values of Integrity, Commitment, Excellence and Teamwork by embracing The Carter Way

Physical Requirements:

• Regularly required to sit and talk or hear
• Periodically required to walk, stand
• Regularly required to, use hands to finger, handle, or feel and reach with hands and arms
• Occasionally lift and/or move up to 5 pounds
• Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus

Competitive Compensation and Benefits:

• Health, dental and vision insurance
• Paid time off
• 401(k), $0.75 to $1.25 match up to 6%
• Life and disability insurance
• In-house training instructors/programs
• Tuition reimbursement
• Employee referral bonus program
• Tool allowances and tool loans
• Discounts on cellular phone service, computers, and vehicles
• Opportunities for overtime
• Shift differential (if applicable)

You’ll gain access to real learning, real advancement, and a real future in a company that’s reshaping what it means to lead in our industry. If you're looking for purpose, possibilities, and a team that wins together - you belong at Carter Machinery.

Come build what matters and build your future with us.

Actual base pay may vary based on experience, skills, qualifications, education, geographic location, and other relevant business considerations. In addition to base pay, the compensation package may include participation in performance-based incentive programs (e.g., discretionary or non-discretionary plans), as well as overtime eligibility depending on the role.

Carter Machinery Co. Inc. is an EEO/AA Employer. All qualified individuals – including minorities, females, veterans, and individuals with disabilities, or any other characteristic protected by law – are encouraged to apply.

Carter Machinery is a drug‑free workplace.