INVENTORY CONTROL COORDINATOR

Carter Machinery Company; Camarillo (CA); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Paid time off

401(k) with company match

Life and disability insurance

Employee training programs

Tool allowances and loans

Overtime opportunities

Job summary

Carter Machinery Co. Inc. is seeking an Inventory Control Coordinator to manage inventory accuracy and cycle counts in a fast-paced parts environment.

You will collaborate with counter, service and warehouse teams to ensure correct putaway, picking, and shipping—while maintaining strong documentation and traceability. The role requires sharp problem-solving, attention to detail, and solid experience with WMS/ERP systems.

Qualifications

• Previous experience with vendors in a parts environment; inventory and ordering system
• Warehouse experience: receiving/putaway/picking/shipping
• Cycle counting and root cause analysis experience
• High school diploma
• Thorough understanding of parts inventory control
• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills
• Strong attention to detail and comfort working with systems
• Excellent time management skills with a proven ability to meet deadlines
• Ability to investigate: what happened, where did it break, what's the fix?

Responsibilities

• Research and resolve inventory discrepancies (shorts/overages, bin errors, mis-scans, cycle count variances)
• Maintain transaction accuracy in WMS/ERP (receipts, adjustments, transfers, RTVs, credits)
• Support/execute cycle counts (daily/weekly) and coordinate root-cause fixes with supervisors
• Monitor key exception queues (unconfirmed receipts, missing scans, negative on-hand, variances)
• Validate putaway/pick integrity: correct bin, quantity, UOM, traceability
• Audit and correct order documents before billing finalization (shipping confirmations, POD, core charges)
• Process and reconcile returns/credits with documentation
• Support inter-branch paperwork: stock transfers, backorders, emergency orders
• Clear communication with counter/service/warehouse and ensure correct flow of information
• Function effectively in fast-paced/high-volume environment and use MS Office tools

Skills

Inventory control

WMS/ERP

Excel proficiency

Attention to detail

Communication skills

Education

High school diploma

Tools

WMS system

ERP system

KTrack

Job description

Join a Company That's Built to Elevate You.

At Carter Machinery, wedon’tjust offer jobs - we offer long-term careers defined by purpose, innovation, and impact.We’vebuilt an award-winning workplace where high achievers thrive, careers grow, and your work truly matters.

Our legacy is strong, our vision is bold, and our future is built on investing in the growth and well-being of our people. Whetheryou’returning a wrench, managing operations, or supporting customers, you play a vital role in powering industries thatmovesthe world forward.

Job Title: Inventory Control Coordinator

Shift: 1st

Starting Compensation Range: $21.56 - $27.10 per hour

What You Will Do:

• Research and resolve inventory discrepancies (shorts/overages, bin errors, mis-scans, cycle count variances)
• Maintain transaction accuracy in WMS/ERP (ex: receipts, adjustments, transfers, RTVs, credits)
• Support/execute cycle counts (daily/weekly) and help coordinate root-cause fixes with supervisors
• Monitor key exception queues (examples: unconfirmed receipts, missing scans, negative on-hand, bin-to-bin variances, aged exceptions)
• Validate putaway/pick integrity: correct bin, quantity, UOM, and traceability (serial/lot where applicable)
• Audit and correct order documents before billing finalization (examples: shipping confirmation, proof of delivery, core charges, freight, tax exemption, special pricing/quotes)
• Process and reconcile returns/credits (customer returns, mis-ships, warranty/claim-related parts returns) with proper documentation
  Ensure invoices align to what physically shipped/picked (no "paper shipments" and no missed shipments)
• Support inter-branch paperwork: stock transfers, backorders, emergency orders, and core returns

Process improvement

• Identify repeat breakdowns (ex: top 10 variance reasons) and propose fixes: training, labeling, bin mapping, workflow changes
• Coordinate with parts counter, service, and purchasing to close loops quickly
• Afternoon: billing/document checks, return paperwork, close out items, update tracker, brief supervisor

Systems & tools

• WMS (V2/V3 or equivalent), ERP/parts system, KTrack or other tracking tools if used
• Excel/Sheets (filters, pivots a plus), email/Teams, basic reporting dashboards
• Work in coordination with team to achieve Continuous Improvement goals and objectives
• Perform other related duties as assigned

WhatWe’reLooking For:

• Previous experience working with vendors in a Parts environment; inventory and ordering system
• Warehouse experience: receiving/putaway/picking/shipping
• Prior exposure to cycle counting and root cause analysis
• High school diploma
• Thorough understanding of parts inventory control
• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills
• Strong attention to detail and comfort working in systems
• Excellent time management skills with a proven ability to meet deadlines
• Ability to investigate: "What happened, where did it break, what's the fix?"

What Success Looks LikeInThis Role:

• Clear communication with counter/service/warehouse
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Functioning well in a fast-paced and high volume environment
• Proficiency with Microsoft Office Suite or related software
• Promote a positive customer experience
• Uphold the Core Values of Integrity, Commitment, Excellence and Teamwork by embracing The Carter Way

Physical Requirements:

• Regularly required to sit and talk or hear
• Periodically required to walk, stand
• Regularly required to, use hands to finger, handle, or feel and reach with hands and arms
• Occasionally lift and/or move up to 5 pounds
• Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus

Competitive Compensation and Benefits:

• Health, dental and vision insurance
• Paid time off
• 401(k), $0.75 to $1.25 match up to 6%
• Life and disability insurance
• In-house training instructors/programs
• Employee referral bonus program
• Tool allowances and tool loans
• Discounts on cellular phone service, computers, and vehicles
• Opportunities for overtime
• Shift differential (if applicable)

You’llgain access to real learning, real advancement, and a real future in a companythat’sreshaping what it means to lead in our industry. Ifyou'relooking for purpose, possibilities, and a team that wins together - you belongatCarter Machinery.

Come build what matters and build your future with us.

Actual base pay may vary based on experience, skills, qualifications, education, geographic location, and other relevant business considerations. In addition to base pay, the compensation package may include participation in performance-based incentive programs (e.g., discretionary or non-discretionary plans), as well as overtime eligibility depending on the role.

Carter Machinery Co. Inc. is an EEO/AA Employer. All qualified individuals - including minorities, females, veterans, and individuals with disabilities, or any other characteristic protected by law - are encouraged to apply.

Carter Machinery is a drug-free workplace.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.