Inventory Control Assistant Manager

Xanterra Travel Collection; Tusayan (AZ); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Low-cost housing (dormitory-style)

Free on-site laundry

Free shuttle service

Wi‑Fi and satellite TV

Employee meals

Free Grand Canyon National Park pass

Railway Train rides

Fitness center access

Discounts on travel and lodging

Referral bonus program

Job summary

The Grand Hotel at the Grand Canyon, part of Xanterra Travel Collection, is seeking an Inventory Purchasing Assistant Manager to oversee procurement and inventory control across Tusayan sites. You will manage ordering, receiving, storing, transferring, and returning items with a focus on cost control and quality.

Reporting to the General Manager, the role supports hospitality standards and collaborates with multiple departments.

Qualifications

• One year warehouse supervisor experience preferably with food and perishables.
• Computer proficiency; able to navigate Word, Excel and purchasing/inventory tracking software.
• Knowledge of or ability to learn inventory tracking software.
• Strong verbal and written communication; ability to deal with employees, vendors and clients.
• Ability to maintain excellent attendance and punctuality.
• Basic food sanitation knowledge in handling perishable products.
• Knowledge of food and beverage items, delivery schedules and product specs.
• Knowledge of basic accounting procedures.

Responsibilities

• Fully understand and support Legendary Hospitality Standards, Xanterra Mission Statements and Core Values.
• Provide exceptional quality service to internal and external guests.
• Source approved products, monitor costs, and process daily food and non-food orders.
• Manage the full procurement cycle: ordering, receiving, storing, transferring, and returning items.
• Follow FIFO inventory procedures and ensure compliance with safety and sustainability policies.
• Inspect incoming items for quality and refuse unsatisfactory shipments; ensure SDS sheets are updated.
• Maintain stock requisitions, credit paperwork, and vendor feedback records; keep inventory templates up to date.
• Ensure sanitation of storage areas post-receiving and storing; participate in monthly physical inventory and investigate variances.
• Keep cost records for high-dollar items to inform pricing decisions.
• Assist Purchasing/Operations Managers with menu ideas and new products from suppliers.
• Participate in vendor selections and set-ups per corporate expectations.
• Perform other duties as assigned.

Skills

Warehouse supervision

Food & perishables knowledge

Computer literacy

Communication skills

Attendance & punctuality

Tools

Word

Excel

Inventory/purchasing software

Job description

Overview

Live. Work. Explore. as a part of our Administrative/HR team at The Grand Hotel at the Grand Canyon! Are you enthusiastic about caring for the comfort of guests while creating memories that last a lifetime? The Grand Hotel at The Grand Canyon - the only 3-diamond hotel in Tusayan, Arizona - has 121 standard and deluxe rooms, a retail store and the Canyon Star Steakhouse and Saloon. No matter what your job is, you play an essential role in providing warm and friendly hospitality to our guests!

We’re hiring an Inventory Control Assistant Manager to Live. Work. Explore. just one mile from the entrance to the iconic south rim of Grand Canyon National Park!

Job Summary

Reporting to the General Manager, the Inventory Purchasing Assistant Manager is responsible for overseeing inventory operations at all Xanterra Tusayan sites. This role manages the processes of ordering, receiving, and monitoring products from a range of vendors and shipping partners.

The Details

Position Type: Full-Time, Year-Round

Start Date: January 2027

Pay: $20.75/ hour

Schedule: Typical schedule is 40 hours, 5 days per week will include weekends, evenings, and holidays)

Why The Grand Hotel at the Grand Canyon?

We are a welcoming community who work hard, share a real passion for the environment, and enjoy crafting memorable experiences for our guests. As part of the Xanterra Travel Collection®, we are the only 3-diamond hotel in the region and one of the few area hotels with an indoor heated swimming pool and hot tub.

Life at The Grand Hotel

• Low-cost employee housing (dormitory-style) and on-site employee meals (cafeteria-style)
• Free on-site laundry facility, free shuttle service, Wi-Fi, and satellite TV
• A fast-paced, exciting work environment with plenty of upward mobility and growth opportunities
• Meet people of all ages from all over the country and world!

Benefits

• Medical, Dental, Vision
• Paid Time Off and Holidays
• Disability Insurance
• 401k with match
• Life and AD&D Insurance
• Employee Assistance Program
• Wellness Programs
• Learning and Development Programs

Perks

• Free Grand Canyon National Park pass
• Free Grand Canyon Railway Train rides
• Access to hotel fitness center and pool
• Located just a mile from the south entrance to the Grand Canyon National Park
• Retail, Lodging and Travel Discounts
• Planned employee trips and activities
• $350 Referral Bonus Program
• The adventure of a lifetime!

Responsibilities

• Fully understand and support Legendary Hospitality Standards, Xanterra Mission Statements and Core Values.
• Focus on always providing exceptional quality service to internal and external guests.
• Support all departments by sourcing approved products, monitoring costs, and processing daily food and non-food orders.
• Manage the full procurement cycle, including ordering, receiving, storing, transferring, and returning items.
• Always follow inventory procedures, ensuring proper product rotation in accordance with First In/First Out (FIFO) standards, while maintaining compliance with Serve Safe, Alcohol control, Risk management, Sustainability, and Ergonomic policies, during all handling and storage activities.
• Inspect the quality of items upon arrival and refuse any product not deemed to be acceptable, or any shipment not authorized; ensure SDS sheets are updated before releasing inventory.
• Ensure accurate documentation of stock requisitions, credit paperwork, and vendor feedback related to product quality, delivery, and pricing. Maintain inventory systems, procurement templates, and cost tracking tools in line with company standards.
• Responsible for the sanitation and cleanliness of all storage areas immediately following the receiving and storing of all items.
• Participate in monthly physical inventory count, verification, and data entry. This also includes rectifying discrepancies and researching the cause of all variances.
• Maintain cost keeping records for high dollar and contracted items to ensure that pricing is accurate and to help the property make informed decisions.
• Assist the Purchasing Manager or Operations Manager in providing menu ideas, pricing and new products, as they become available from suppliers.
• Participate in vendor/purveyor or new product selection, review and set up with corporate expectations.
• Other duties as assigned.

Qualifications

• One year warehouse supervisor experience preferably with food and perishables. Ability to organize and prioritize your daily routine.
• Computer proficient, have a strong understanding and ability to effectively operate a computer, navigate through software applications, and utilize various digital tools such as Word, Excel and purchasing/inventory tracking software.
• Knowledge of, or ability to learn, ordering and inventory tracking software.
• Ability to communicate in a positive and concise manner. Good verbal and written communication skills with the ability to deal with employees, vendors and clients.
• Ability to accomplish common tasks with little direct supervision.
• Ability to maintain excellent attendance and punctuality.
• Basic food sanitation knowledge in handling perishable products.
• Knowledge of, or ability to learn food and beverage items including product specs, freshness, timetables and delivery schedules.
• Knowledge of basic accounting procedures.

Physical Requirements

Constantly: lift/carry up to 20 lbs., and push pull up to 12 lbs.

Frequently: stand, walk, handle items, squat/kneel, bend, lift/carry up to 50 lbs., and push pull up to 25lbs.

Occasionally: sit, and reach outward & above shoulder, climb, crawl, lift/carry up to 100 lbs., and push pull up to 100 lbs.

Work in inclement weather conditions.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.