International Convention Planning Intern

BBYO; Washington; On-site; USD 20,911 - 29,783; Part time

Job summary

BBYO in Washington is seeking an organized and proactive intern to support the International Convention, one of the largest gatherings of Jewish teens. You will work with experienced professionals in logistics, event operations, and data management.

This paid internship offers $18.40 per hour for 15-20 hours per week from September 2026 through March 2027. You'll gain practical experience while contributing to a meaningful global event. Applicants must have current enrollment in college and the authority to work in the U.S. without sponsorship.

Qualifications

• You’re a college student interested in hands-on experience in event operations.
• You enjoy creating structure and managing processes efficiently.
• You’re excited by fast-paced environments and detail-oriented.

Responsibilities

• Support travel and registration operations by assisting with logistics.
• Coordinate program and event supplies, ensuring timely delivery.
• Maintain event data accuracy across multiple systems.
• Process payments and financial records accurately.
• Collaborate across the IC team on operational projects.

Skills

Organizational skills

Event operations

Detail-oriented

Communication skills

Microsoft Office proficiency

Education

Currently enrolled college student

Tools

Microsoft Excel

CVENT

Airtable

Job description

We’re looking for an organized, innovative, proactive intern to join the team behind BBYO International Convention (IC), one of the largest gatherings of Jewish teens in the world. You’ll work alongside experienced event professionals, helping coordinate the logistics, systems, and operations that bring this global experience to life. The ideal candidate can work independently, is hardworking, and eager to learn. We will work with your college schedule!

Who We Are:

We're a global network of passionate professionals excited to make a difference in the lives of Jewish teens. We are the Jewish community's largest and fastest-growing pluralistic platform for reaching and inspiring Jewish teens, built on a century storied history. We support over 600 local, teen‑led local chapters across more than 50 countries, at more than 100‑weekend retreats during the school year and across a rapidly growing suite of global exchanges, campaigns, and movement initiatives all year round. Our team is strong, agile, creative, and inclusive. We are fast‑paced, high‑energy and results‑driven, and we enjoy working together just as much as we believe in our mission.

What Is International Convention (IC)?

Every Presidents’ Day weekend, BBYO brings together 3,500+ Jewish teen leaders, educators, professionals, and philanthropists. Delegates hear from inspiring speakers, develop leadership skills, serve the local community, celebrate Shabbat, attend exclusive music performances, and shape the Jewish future. Behind the scenes, IC requires months of planning, coordination, and operational excellence, and as an intern, you’ll play a meaningful role in making it happen.

Who You Are:

You’re a college student interested in gaining hands‑on experience in event operations, logistics, and systems management. You enjoy creating structure, staying organized, and managing processes that keep teams running efficiently. You’re detail‑oriented, proactive, and comfortable taking ownership of projects while collaborating with others. You don’t mind spreadsheets, checklists, and details, in fact, you enjoy bringing order to complexity. You’re excited by fast‑paced environments and want to contribute to the success of a large‑scale global event.

This is a paid internship compensated at $18.40 an hour, with 15-20 hours/week from September 2026 through March 2027

SHAPING THE FUTURE FOR TEENS AND YOURSELF

What You’ll Do as Our Intern:

• Support travel and registration operations by assisting with participant travel logistics, maintaining accurate records, and helping answer questions from attendees, families, and staff.
• Coordinate program and event supplies by placing orders, tracking inventory, and working with vendors to ensure materials arrive on time and are event ready.
• Maintain and organize event data by reviewing photos, collecting and reviewing waivers, updating Airtable records, and helping keep participants and program information accurate across multiple systems.
• Process payments and financial records by supporting registration payment tracking, reconciliation, and other administrative finance tasks.
• Partner across the IC team to tackle operational projects, solve logistical challenges, and provide hands‑on support leading up to and during the event.

ESSENTIAL SKILLS FOR MAKING A LASTING IMPACT

REQUIREMENTS

• A responsible self‑starter who is comfortable balancing independent work with team collaboration.
• Detail‑oriented with strong written and verbal communication skills.
• Proficient with Microsoft Office (Excel, Word, PowerPoint, Outlook) and eager to learn new systems (CVENT, Airtable).
• Demonstrated attention to detail and comfort working with data and administrative systems. Candidates may be asked to complete a brief skills exercise during the interview process.
• Previous BBYO experience or similar youth/Jewish organization experience is a plus but not required.
• Availability to work a minimum of 15-20 hours/week September 2026 through March 2027 with preference given to those available to work in BBYO’s DC office one day/week.
• Available to work in‑person at International Convention from Tuesday, February 9 – Monday, February 15, 2027.
• Unrestricted authorization to work in the U.S. without visa sponsorship.

Why This Internship Matters:

Through this internship, you’ll develop practical experience in event operations, logistics, and project coordination. You’ll build highly transferable skills in data management, organization, problem‑solving, and teamwork as well as professional skills in communication, collaboration, and cross‑departmental project work—all while contributing to the success of one of the largest and most impactful experiences for Jewish teens worldwide.

Career Pathways This Internship Supports:

This internship is ideal for students interested in pursuing careers in:

• Event Planning & Event Operations (Conferences, Festivals, Nonprofits, Hospitality)
• Nonprofit Management & Jewish Communal Work
• Data & Systems Management (CRM, Reporting, Logistics Tools)

BE APART OF A LEGACY...

• that celebrates our rich, century‑long history of enhancing the Jewish experience to build a meaningful, teen‑led future
• with an inclusive culture where authenticity is celebrated, respect is given, and fun is encouraged
• built on trust and empowerment, offering flexibility in where you work and autonomy in how it gets done

Embracing our past and future, we are excited about our growth and the challenges ahead. Join us and embark on an exciting journey with BBYO. INSPIRING TODAY. BUILDING TOMORROW.

We are committed to enhancing the Jewish experience, valuing diversity, providing equal opportunity, and maintaining an environment free from discrimination or harassment. BBYO is an equal opportunity employer and is committed to the principle of equal employment opportunity by complying with all applicable laws which prohibit discrimination and harassment of any type in the workplace. Thus, BBYO strictly prohibits discrimination or harassment based on race, color, national origin, religion, age, sex, disability, genetic information, sexual orientation, protected veteran status, or any other characteristic protected by law in all terms, conditions, and privileges of employment, including without limitation, recruiting, hiring, assignment, compensation, promotion, training, wage and salary, benefits, discipline, and termination.