Associate Talent Services

BBYO; Washington (District of Columbia); On-site; USD 52,000 - 56,000; Full time

Benefits offered by this job

Flexible work environment

Unlimited PTO

Medical/dental/vision

Job summary

BBYO is seeking an Associate, Talent Services in the Washington, DC area to support the Director, Talent Services by coordinating recruiting logistics for consultants, educators, speakers, and song leaders across immersive experiences. This role sits on the International Convention team and requires professionalism and meticulous attention to detail.

The position involves coordinating hiring, onboarding, travel, and payments for talent, maintaining records, and supporting multiple programs with

Qualifications

• Minimum of 2-4 years administration experience.
• Bachelor’s degree required.
• Unrestricted authorization to work in the U.S. without visa sponsorship now or in the future.

Responsibilities

• Coordinate logistics for talent, including scheduling, travel details, and documentation.
• Assist with contracting, onboarding, and payments for talent and IC Leads locations.
• Maintain records, timelines, and checklists across multiple programs.
• Provide administrative support to Customer Service and Executive VP by drafting responses and coordinating tasks.

Skills

Attention to detail

Budget tracking

Airtable

Microsoft Office 365

Adobe Creative Suite

Public speaking

Vendor coordination

Project leadership

Collaboration

Education

Bachelor's degree

Job description

Location: Washington DC Preferred

Salary $52K- $56K + Benefits

At BBYO, we’re motivated by our mission, inspiring us to reimagine work to make it fun, flexible, and fulfilling. We are looking for an Associate, Talent Services who will provide support to the Director, Talent Services by coordinating the logistics of recruiting and managing “talent” (consultants, educators, speakers, and song leaders) who provide content that deepens Jewish impact across all immersive experiences. This role is part of the International Convention (IC) team and is supervised by the Director, Talent Services.

SHAPING THE FUTURE FOR TEENS AND YOURSELF

This role provides critical administrative support to the Talent Services function, ensuring that all processes run smoothly and efficiently while having the flexibility and sense of calm for when they don’t. The position requires a high degree of professionalism, attention to detail, and the ability to perform effectively in a fast-paced, high-volume environment while supporting the delivery of impactful experiences for the Jewish community.

Responsibilities

• Communicate clearly with internal stakeholders and external talent to confirm schedules, deliverables, travel details, and required documentation.
• Assist with the coordination for talent per directives of the Director, Talent Services for smaller events, including regional conventions.
• Coordinate logistics for hiring, onboarding, travel, and payments for talent, including contract processing, payment workflows, and travel coordination.
• Coordinate and process contracting and payments for IC Leads locations.
• Maintain accurate records, timelines, and checklists to ensure deliverables are met across multiple concurrent programs and deadlines.
• Support talent coordination for International Convention, regional conventions, summer programs, adult experiences, and other key program moments.
• Support the Jewish Enrichment team by coordinating logistics for hiring, onboarding, travel and payments for song leaders and Jewish Enrichment Consultants (JECs).
• Maintain a database and tracking system for speakers and other talent (e.g., contact information, program assignments, contracts, travel, and payment status).
• Provide administrative and operational support to the Customer Service team by managing email correspondence, drafting timely and professional responses, and ensuring clear, consistent communication with internal and external stakeholders.
• Provide support for the Executive Vice President by preparing materials, coordinating logistics and following up on key tasks and projects.
• Travel will include International Convention, Staff Conference, and the Movement Experiences (ME) Team Retreat. Also, role may staff a summer program should they be interested (this is not required).

Skills

• Collaborative self-starter comfortable working in a fast-paced environment.
• Must have strong attention to detail, follow-through, and calm under pressure.
• Budget tracking experience and strong technical skills, including Airtable, Microsoft Office 365, and Adobe Creative Suite.
• Very motivated, creative, and willing to take risks—entrepreneurial in spirit.
• Strong listening skills, public speaking skills, flexibility, and ability to work with different constituents.
• Capacity to take initiative and lead projects from beginning to end, including working with vendors.

Qualifications

• Minimum of 2-4 years administration experience.
• Minimum of bachelor’s degree.
• Unrestricted authorization to work in the U.S. without visa sponsorship now or in the future.

Benefits of Our Dynamic and Supportive Workplace

• Own Your Balance
• Flexible work environment.
• Unlimited paid time off (PTO).
• 18 paid secular and Jewish holidays.
• PLUS two-week long office shutdowns.

• Invest in Your Well-being
• Medical, dental, vision, short- & long-term disability, and 2.5x salary life insurance.
• Generous 403b and Roth retirement plan with vested match.
• Free access to WellHub, which includes access to gyms, online workouts and wellness apps.

Family First Environment

• Teen Involvement Benefit stipend.
• Flexibility in bringing child(ren) on business travel.
• Generous paid parental leave.

We also pay for your TSA pre-check, provide a home technology allowance and have pet insurance options!

Be a Part of a Legacy...

• that celebrates our rich, century-long history of enhancing the Jewish experience to build a meaningful, teen-led future.
• with an inclusive culture where authenticity is celebrated, respect is given, and fun is encouraged.
• built on trust and empowerment, offering flexibility in where you work and autonomy in how it gets done.

Embracing our past and future, we are excited about our growth and the challenges ahead. Join us and embark on an exciting journey with BBYO. INSPIRING TODAY. BUILDING TOMORROW.

We are committed to enhancing the Jewish experience, valuing diversity, providing equal opportunity, and maintaining an environment free from discrimination or harassment. BBYO is an equal opportunity employer and is committed to the principle of equal employment opportunity by complying with all applicable laws which prohibit discrimination and harassment of any type in the workplace. Thus, BBYO strictly prohibits discrimination or harassment based on race, color, national origin, religion, age, sex, disability, genetic information, sexual orientation, protected veteran status, or any other characteristic protected by law in all terms, conditions, and privileges of employment, including without limitation, recruiting, hiring, assignment, compensation, promotion, training, wage and salary, benefits, discipline, and termination.