International Academic Partnerships Coordinator...

University at Albany; City of Albany (NY); On-site; USD 54,000 - 58,000; Full time

Job summary

The University at Albany seeks an International Academic Partnerships Coordinator to manage its global engagement portfolio. You will maintain partnership databases, coordinate documentation, and support the development of international collaborations across academic units.

Working with the Director, you will prepare reports, update the partnerships website, and assist with proposals and articulation agreements. Strong communication and project management skills are essential.

Qualifications

• Bachelor's degree from an accredited institution.
• Experience in higher education administration or international education.
• Two years coordinating projects involving multiple stakeholders.
• Experience managing complex databases and electronic record systems.
• Ability to work with individuals from diverse cultural backgrounds.

Responsibilities

• Maintain and administer the University's international partnership databases and agreement management systems.
• Upload, organize, and maintain executed partnership agreements and related documentation.
• Monitor agreement renewal dates and assist with renewal workflows.
• Assist in tracking partnership activities including student enrollment, mobility, research collaborations, and virtual exchanges.
• Generate reports, dashboards, and data summaries to support planning and decision-making.
• Assist with drafting correspondence and preparing presentation materials.
• Monitor articulation agreements through institutional approval processes.
• Maintain organized records of articulation agreements and documentation.
• Maintain and regularly update the international partnerships website.

Skills

Cross-cultural communication

Writing & editing

Project management

MS Office

Education

Bachelor's degree

Master's degree

Tools

Terra Dotta

MoveON

Salesforce

Job description

International Academic Partnerships Coordinator - Center for International Education&Global Strategy

Department: Center for International Education & Global Strategy - 02011

Locations: Albany, NY

Posted: Aug 28, 2026

Closes: Open Until Filled

Type: Full-time

Ref.No.: WF260077

PositionID: 204218

About University at Albany:

The University at Albany is a Carnegie-classified Research 1 institution driven by academic excellence, pioneering research and scientific discovery, and service to community. UAlbany's world-class faculty experts and approximately 17,500 students are creating new knowledge in fields such as artificial intelligence, semiconductor engineering, atmospheric and environmental sciences, cybersecurity, public health, public administration and social welfare while deepening our understanding of our world through scholarship and creative activity in the social sciences and humanities. As one of the most diverse public research institutions in the nation, the University is a national leader in public engagement, educational equity and social mobility. For over 180 years, UAlbany has molded bright, curious and engaged students and launched them toward success.
Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

Job Description:

The Center for International Education and Global Strategy (CIEGS) supports global learning and engagement throughout the University at Albany and the world. Many of the internationalization initiatives across campus are sustained and expanded through international academic partnerships.

In collaboration with the Director of International Academic Partnerships and International Academic Advising, the International Academic Partnerships Coordinator supports the University's global engagement strategy by managing the operational, administrative, and communications functions of the institution's international academic partnership portfolio. This position is responsible for maintaining partnership databases and agreement records, coordinating partnership documentation and workflows, managing partnership-related web content, preparing reports and communications, and supporting the development, implementation, and stewardship of international collaborations.

Primary Responsibilities:

• Partnership Database and Agreement Management
  • Maintain and administer the University's international partnership databases and agreement management systems
  • Upload, organize, and maintain executed partnership agreements and related documentation
  • Monitor agreement renewal dates and assist with renewal workflows.
  • Assist the Director with tracking partnership activities, including student enrollment, students and faculty mobility, research collaborations, virtual exchange, and other partnership outcomes
  • Generate reports, dashboards, and data summaries to support institutional planning and decision-making
  • Recommend improvements to partnership data collection and reporting processes
• Partnership Administration and Proposal Support
  • Assist the Director in coordinating new partnership proposals from initial inquiry through execution.
  • Prepare internal routing documents and approval materials.
  • Monitor proposal tracking systems and workflow documentation.
  • Assist with drafting correspondence and preparing presentation materials.
  • Complete any required SUNY System documentation required for designated articulation agreements.
  • Monitor progress of articulation agreements through institutional approval processes.
  • Maintain organized records of articulation agreements and associated documentation.
• Website and Partnership Communications
  • Maintain and regularly update the international partnerships website.
  • Develop and revise partner profiles, agreement summaries, program descriptions, and partnership highlights.
  • Coordinate updates regarding new partnerships, renewals, and partnership achievements.
  • Draft, edit, and publish partnership success stories and other web content.
  • Prepare and submit articles highlighting impactful international partnership activities, student success stories, faculty collaborations, research initiatives, and institutional achievements.
  • Collaborate with University Communications and Marketing to promote significant international partnership initiatives.
• International Delegation and Visitor Support
  • Coordinate logistical preparations for meetings with international delegations and foreign government officials.
  • Complete institutional forms and documentation required for visits and meetings with by foreign officials.
  • Assist with scheduling meetings and preparing itineraries.
  • Coordinate meeting materials, briefing documents, and visitor packets.
  • Assist in hosting international visitors, including campus tours, meetings, receptions, and partnership discussions.
  • Serve as an ambassador for the University during international visits and events.
• Other Reasonable Duties as Assigned

Functional and Supervisory Relationships:

• Reports to the Director of International Academic Partnerships and International Academic Advising

Job Requirements:

• Excellent interpersonal and cross-cultural communication skills.
• Excellent writing and editing skills suitable for web publication and institutional communications.
• Ability to work both independently and collaboratively
• Strong organizational and project management skills
• Strong attention to detail and accuracy.
• Knowledge of international higher education and academic partnership development.
• Ability to organize and manage large volumes of institutional information.
• Strong analytical and problem-solving abilities.
• Ability to interpret policies and administrative procedures.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft Office Suite applications, particularly Excel, Word, Outlook, and PowerPoint.
• Familiarity with University at Albany graduate and undergraduate academic programs.
• Knowledge of articulation agreements, transfer credit processes, and international academic collaborations.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.

Requirements:

Minimum Qualifications:

• Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Experience in higher education administration, international education, academic partnerships, project management, or related fields.
• Two years experience coordinating projects involving multiple stakeholders.
• Experience managing complex databases and electronic record systems.
• Experience working with individuals from diverse cultural backgrounds.

Preferred Qualifications:

• Master's degree in Higher Education Administration, International Education, International Relations, Public Administration, or related discipline.
• Three years of professional experience in higher education administration, international education, academic partnerships, project management, or related fields.
• Experience administering international partnership or agreement management systems (e.g., Terra Dotta, MoveON, Salesforce, or similar CRM/database platforms).
• Experience managing university websites using content management systems.
• Experience working with international higher education systems and global mobility programs.
• Experience supporting international delegations and agreement signing events.
• Experience preparing institutional reports and data analyses.
• Experience working with university governance and approval processes.
• Typical office environment
• Occaisional domestic and foreign travel may be requried

Additional Information:

Professional Rank and Salary Range:Staff Assistant,SL2, $54,090-58,000.

Special Notes:Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish, and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies.The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to New York Labor Law §194-a, the University will not seek, request, or rely upon an applicant's wage or salary history in determining whether to interview, hire, or establish compensation for an applicant. Applicants are not required to provide wage or salary history information as a condition of employment consideration. Salary history may only be verified in the limited circumstances permitted by law.
THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

• Resume/CV
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• Contact information for three professional references