Internal Project Coordinator

Thenulinegroup; Town of Texas (WI); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Paid Time Off

Company-Matched 401(k)

Medical/Dental/Vision Insurance

Life Insurance

Sales and Leadership Training

Professional and Life Coaching

Job summary

Thenulinegroup is seeking an Internal Project Coordinator to serve as the operational hub between customers and various teams. The ideal candidate will have strong organizational skills and a proactive approach to ensure seamless project execution.

This role involves managing project estimates, logistics, and communication with stakeholders. Candidates should be detail-oriented, solution-focused, and ready to thrive in a fast-paced environment.

Join a team that emphasizes personal and professional growth while contributing to a meaningful mission in environmental waste management.

Qualifications

• 2+ years in industrial services, environmental services, logistics, or project coordination preferred.
• Strong time management abilities and communication skills.
• Valid driver's license and authorization to work in the US.

Responsibilities

• Coordinate administrative and logistical activities for projects.
• Maintain records within ERP systems.
• Communicate with internal teams and vendors to ensure project success.

Skills

Strong customer service

Organizational skills

Communication skills

Problem-solving

Education

High school diploma with some college coursework

Tools

ERP systems

Microsoft Office

Job description

Start a hands-on career that makes the world a safer, cleaner place. Make a positive environmental impact with NuLine Industrial Solutions.

Are you looking to join a growing, diverse, forward-thinking company in the environmental waste management space with lots of opportunity to live and work in different areas of the United States?

About Us

NuLine is a full-service waste company, managing projects involving the disposal, transportation, and handling of hazardous, non-hazardous, and industrial waste. Our mission is to provide a white glove service for our clients and to alleviate the increasing burden and headache of waste management programs. We are a small but versatile organization built to respond quickly, move efficiently, and problem solve as a trusted extension of our clients. Our service is unmatched because we invest our time, effort, and resources into the development of our people and building a culture where A-Players thrive. When most hear the word “waste,” they don’t imagine a modern office setting - but that’s because they don’t see the coordination, problem-solving, and relationship management that powers the industry. A-Players come to NuLine - and stay - because of what the role offers them. For some, it is enjoying coming to work, being a part of an energetic, upbeat, dynamic culture. For others, it is incentive and pay-based. For others still, it is about the ability to be a part of a company’s growth and their own personal growth.

About the Job

The Internal Project Coordinator serves as the operational hub between our customers, the sales team, service / transportation / disposal partners, and our field operations team. This role is responsible for coordinating the administrative, logistical, financial, and other project management-related activities to ensure projects move efficiently from initial customer request through estimating, shipment, final disposal, and ultimately invoicing. Success in this role requires strong organizational skills, attention to detail, proactive communication, and the ability to manage multiple priorities in a fast-paced environment. The Internal Project Coordinator plays a critical role in ensuring our customers receive accurate, timely, and professional service while helping our operations team execute projects efficiently and compliantly.

Role Overview

• Serves as the primary point of coordination between NuLine's sales team, field operations, transportation providers, disposal facilities, vendors, and customers to ensure projects are properly planned and executed from estimate through final invoicing.
• Develops accurate project estimates by obtaining vendor pricing, evaluating disposal options, and coordinating logistics that align with customer requirements and operational capabilities.
• Creates and maintains records within the company's ERP system, ensuring all backup documentation, pricing, customer information, and supporting data remain accurate and current throughout the project lifecycle.
• Coordinates with transporters, disposal facilities, and service partners to obtain pricing, schedule services, resolve issues, and maintain strong working relationships.
• Reviews completed projects to identify billing discrepancies between estimated and actual services, ensuring discrepancies and changes are resolved prior to invoicing.
• Maintains and updates customer pricing, vendor pricing, disposal profiles, and other operational data to support accurate estimating and efficient project execution.
• Builds a strong understanding of industrial waste management, logistics, regulatory compliance, and company operations through continuous training and coaching.
• This role requires consistent use of computer-based systems; candidates must be comfortable working in ERP platforms, Microsoft Office applications, Apple product suite/systems, and standard business software without hands‑on technical assistance.
• Communicates proactively with internal teams, customers, vendors, and service providers to ensure expectations are aligned and projects continue moving forward.
• Identifies process improvement opportunities that increase operational efficiency, improve customer experience, and reduce project delays or billing discrepancies.
• Promotes and maintains a safe, organized, and high‑morale work environment.
• Completes special projects and additional duties as assigned to support operational excellence.

The statements above are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of responsibilities.

What Are We Looking For?

We really are looking for team members that will match our current culture of connection, speed, high work ethic, value - AND bring something unique to our team. We are looking for people that are positive, coachable, problem solving, go-getting, and growth focused. The ideal candidate is dependable, proactive, detail-oriented and have a desire to grow both personally and professionally. We are looking for people who thrive when facing challenges and those who feel comfortable talking on the phone all day long with drivers, internal teams, vendors, etc.

Specifically, we're looking for individuals who:

• Thrive in a team environment
• Take ownership of their work and require minimal day-to-day supervision
• Communicate clearly and professionally with customers, vendors, and internal teams
• Excel at solving puzzles and managing multiple projects simultaneously.
• Are comfortable working independently while collaborating with others.
• Are coachable and maintain a positive attitude.

Why or When You Shouldn't Apply

This role is demanding, fast-paced, and highly accountable - if that sounds off-putting to you, do not apply for this opportunity. This is not a steppingstone for short-term employment or for someone looking to do the bare minimum and move on. If you are not interested in building real knowledge / skills and investing in a long-term career, this is not the job for you.

If you prefer predictable, repetitive days where nothing changes, you will not like this role. If you get overwhelmed when priorities shift, customers have urgent needs, or problems have to be solved in real time, this will not be a good fit. If you struggle with being organized in a professional setting, managing your time effectively, or cannot meet deadlines consistently – this may not be the best fit for you.

This role is built for people who take pride in doing things right, work hard when no one is watching, and want to build something meaningful over time.

Qualifications

Required

• High school diploma with some college coursework or equivalent related experience.
• Driven, high energy individual that communicates and interacts well in a team environment
• Strong customer service and communication skills
• Strong organizational and time management abilities.
• Valid driver's license and authorization to work in the United States.

Preferred

• Two or more years of experience in industrial services, environmental services, logistics, or project coordination.
• Experience working with databases, ERP systems, or project management software.
• Working knowledge of DOT Title 49 CFR Hazardous Materials Transportation, RCRA Title 40, TCEQ 30 TAC 335, waste profiling.
• Ability to travel to customer locations as needed.

Details

• Office locations: Houston TX, Austin TX, Dallas TX, Southeast US (GA, TN, AL)
• Regular 7:00am start time in office
• Must have reliable vehicle

Compensation

Salary + Outcome-related incentives

Paid Time Off, Company-Matched 401(k), Medical/Dental/Vision Insurance, Life Insurance, Sales and Leadership Training, Professional and Life Coaching