Internal Initiatives Producer & Meetings Lead

Barnes & Thornburg LLP; Atlanta (GA); In loco; USD 70.000 - 80.000; Tempo pieno

Descrizione del lavoro

Barnes & Thornburg LLP is seeking an Internal Initiatives Specialist to coordinate and execute firmwide internal meetings, programs, and events under the Senior Manager. You will manage planning, scheduling, and logistics, provide onsite or virtual support, and collaborate with lawyers, leadership, and departments to ensure professional delivery of initiatives.

The role requires strong organizational and project management skills, technical proficiency with virtual platforms, and the ability to

Competenze

• Minimum of three (3) years of progressively responsible professional meeting or event planning experience, preferably within a law firm, professional services organization, corporate environment, or similar high‑volume operation.
• Strong proficiency with Zoom Meetings and Events, Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Experience with meeting calendaring and room reservation systems (e.g., Robin or EMS), Canva, SurveyMonkey, registration platforms, and AI tools is highly desirable.
• Excellent organizational, time management, and interpersonal skills with the ability to manage multiple simultaneous assignments, meet deadlines, and maintain accuracy with minimal supervision.

Mansioni

• Virtual/Hybrid Firmwide Meeting and Program Management: coordinate planning, scheduling, and execution of firmwide meetings and training programs, manage calendars, invitations, attendance, and logistics.
• Meeting Technology and Technical Execution: act as technical host/producer for virtual, hybrid, and in‑person meetings, troubleshoot issues, coordinate with IT as needed.
• Internal Event and Summit Planning: assist in planning major internal events and leadership meetings, including registration, travel coordination, venue logistics, and post‑event follow up.
• Project Ownership and Execution: manage timelines, action items, communications, and deliverables from planning to completion.
• Stakeholder Communication and Support: serve as primary contact for meetings, ensuring timely distribution of information and confidentiality as required.
• Systems, Registration, and Data Management: maintain calendars, registration data, and reporting across systems; improve data accuracy and efficiency.
• Cross‑Functional Coordination: work with IT, Hospitality, HR, Marketing, and other teams to coordinate spaces, AV, catering, materials, and logistics.
• Process Improvement and Technology Utilization: identify and implement improvements; leverage AI and automation to enhance operations.

Conoscenze

Organizational skills

Time management

Interpersonal skills

Written communication

Verbal communication

Travel flexibility

Strumenti

Zoom Meetings

Microsoft Outlook

Teams

Word

Excel

PowerPoint

EMS

Canva

SurveyMonkey

Descrizione del lavoro

Barnes & Thornburg LLP is seeking an Internal Initiatives Specialist to coordinate and execute firmwide internal meetings, programs, and events under the Senior Manager. You will manage planning, scheduling, and logistics, provide onsite or virtual support, and collaborate with lawyers, leadership, and departments to ensure professional delivery of initiatives.

The role requires strong organizational and project management skills, technical proficiency with virtual platforms, and the ability to