Strategic Internal Meetings & Events Specialist

Spencer Fane LLP; Kansas City (MO); Hybrid; USD 76,000 - 102,000; Full time

Job summary

Spencer Fane LLP is seeking an Internal Meeting and Events Specialist to plan and execute attorney and staff meetings, retreats, and events across the United States. Travel and weekends may be required; hybrid or remote work options available, with office locations preferred in Central/Mountain Time zones.

The ideal candidate will manage vendor relationships, budgets, timelines, and on-site logistics, collaborating with the Internal Meeting & Events Manager to deliver high-quality events for the

Qualifications

• Bachelor’s degree preferred in hospitality, event management, or related field.
• Minimum of 3+ years planning and executing meetings and events, including venue/vendor coordination.
• Proficiency with Microsoft Office; experience with event-management software preferred.

Responsibilities

• Plan and execute firm meetings, retreats, and events across the United States within budgets and objectives.
• Travel frequently to evaluate destinations and manage on-site event execution.
• Evaluate vendor proposals and contracts, negotiate terms, and coordinate services.
• Manage event logistics: venues, travel, dining, registrations, and schedules.
• Develop timelines and coordinate activities with vendors to meet deadlines.
• Monitor expenses and provide budget status updates to management.
• Build relationships with hotels, DMCs, venues, and service providers.
• Travel to meetings and events to oversee on-site execution and coordination.
• Address real-time issues and adjust plans within approved parameters.
• Track registrations and maintain accurate event information.

Skills

Event planning

Vendor management

Budget management

Communication

Organization

Travel coordination

On-site execution

Education

Bachelor’s degree

Tools

Swoogo (event-management software)

Job description

Spencer Fane LLP is seeking an Internal Meeting and Events Specialist to plan and execute attorney and staff meetings, retreats, and events across the United States. Travel and weekends may be required; hybrid or remote work options available, with office locations preferred in Central/Mountain Time zones.

The ideal candidate will manage vendor relationships, budgets, timelines, and on-site logistics, collaborating with the Internal Meeting & Events Manager to deliver high-quality events for the