Internal & Family Medicine - Patient Experience Associate - Full-Time

Murfreesboro Medical Clinic; Murfreesboro (TN); On-site; USD 21,000 - 30,000; Full time

Job summary

Murfreesboro Medical Clinic & SurgiCenter (MMC) seeks a Patient Experience Associate to provide front-line support and exceptional service to patients and care teams. You will assist with check-in, scheduling, and check-out, ensuring a smooth patient journey through collaborative teamwork and accurate data handling.

We value compassionate communication, the ability to multitask in a busy clinic, and adherence to policies.

Qualifications

• High School diploma or equivalent required; healthcare or customer service experience preferred.
• Strong customer service, communication, and interpersonal skills essential.
• Ability to manage multiple tasks in a fast-paced clinic environment.

Responsibilities

• Greet patients and visitors, delivering courteous, professional service.
• Schedule, confirm, reschedule, and coordinate patient appointments with accurate provider schedules.
• Assist patients with check-in/check-out and onboard them into electronic intake tools.
• Screen and route calls, collect demographic and insurance data, and support billing processes.
• Maintain HIPAA compliance and balance cash handling when applicable.

Skills

Customer service

Interpersonal skills

Effective communication

Multi-tasking

Calm under pressure

Office software

Education

High School diploma or equivalent

Tools

Electronic intake systems

Job description

Who We Are:

At Murfreesboro Medical Clinic & SurgiCenter (MMC), compassion meets innovation and teamwork fuels success! As a physician-owned, multi-specialty clinic, we've proudly served Middle Tennessee for decades. With 20+ specialties under one roof, we've built a supportive, collaborative environment where professionals thrive and patients feel cared for.

What We Do:

Our team is growing, and we're looking for a skilled professional to join us! You'll play an important role in providing excellent care, supporting patients through meaningful moments, and working alongside a supportive team. At MMC, your expertise matters, your voice is valued, and your career has room to grow. Ready to make an impact? We'd love to meet you!

Why You’ll Love Working Here:

We're committed to supporting your success inside and outside of work with a benefits package that includes medical, dental, and vision insurance, life and disability coverage, FSA & HSA options, a 401(k) with company match, gym membership reimbursement, wellness programs, and more.

Position Summary

The Patient Experience Associate provides front-line support to patients and care teams by delivering exceptional customer service and performing a variety of administrative and clerical functions. This role supports the full patient journey, including check-in, scheduling, and check-out activities, while ensuring an efficient, accurate, and positive patient experience through teamwork and adherence to organizational policies.

Primary Responsibilities

• Greet patients, visitors, and incoming calls in a courteous, professional, and timely manner while serving as a positive representative of the organization
• Provide prompt, efficient, and compassionate service to ensure an exceptional patient experience
• Schedule, confirm, reschedule, and coordinate patient appointments while maintaining accurate provider schedules
• Utilize electronic intake tools and assist patients with check-in and onboarding processes
• Screen and route calls, messages, and inquiries to appropriate staff in a timely manner
• Retrieve voicemails and telephone messages left after hours and forward information to appropriate staff
• Collect and verify demographic, insurance, and referral information to ensure accurate registration and billing
• Prepare and process patient forms, visit documentation, and related administrative materials
• Collect co-payments, deductibles, and outstanding balances and accurately process payments, receipts, and daily deposits
• Maintain proper cash handling procedures and balance transactions daily
• Support daily clinic operations through administrative tasks, email communication, and general office upkeep
• Collaborate effectively with clinical and non-clinical staff to ensure efficient patient flow and operations
• Adhere to all HIPAA, OSHA, and organizational policies while demonstrating flexibility and a team-based approach to care

Education & Experience

• High School diploma or equivalent required.
• Previous healthcare or customer service experience preferred

Skills & Competencies

• Strong customer service and interpersonal skills
• Effective communication with patients, providers, and team members
• Ability to manage multiple tasks and prioritize in a fast-paced environment
• Professional, compassionate, and detail-oriented approach to work
• Ability to remain calm and effective under pressure
• Proficiency with computer systems and office technology

Working Conditions

• Work is performed in a clinical office setting involving frequent interaction with patients in person and by phone. The role may include prolonged sitting, standing, walking, and occasional lifting (up to 30 pounds), as well as exposure to typical healthcare environments.

Disclaimer

This job description outlines the general nature and responsibilities of the role and is not an exhaustive list of duties or requirements. Responsibilities may evolve based on organizational needs. Employment is contingent upon successful completion of a background check, drug screening, and compliance with health and immunization requirements (if applicable). This position requires strict adherence to confidentiality and data privacy standards. Employment is at-will and does not constitute a contract. We are an Equal Opportunity Employer and do not discriminate based on any protected characteristic.