Internal Communications Specialist

Penumbrainc; Alameda (CA); On-site; USD 71,000 - 81,000; Full time

Benefits offered by this job

Generous benefits package

401(k) with employer match

Paid parental leave

Fifteen days of accrued vacation

Paid sick time

Job summary

Penumbrainc is looking for an Internal Communications Specialist to enhance employee engagement through effective communication strategies. This role involves content creation, managing internal communication channels, and coordinating various employee programs.

The ideal candidate will possess strong writing skills, attention to detail, and proficiency in standard office tools. A collaborative and proactive mindset is essential for success, as is the ability to deliver messages tailored for different audiences.

This position is based in Alameda, CA and requires onsite work.

Qualifications

• 1+ years of relevant experience or equivalent combination of education and experience.
• Experience in a regulated industry (healthcare, biotech, or similar) desirable but not required.
• Experience with event production/coordination and digital communication tools.

Responsibilities

• Support internal communication initiatives and maintain communication channels.
• Coordinate employee communication programs and events.
• Monitor communication effectiveness and track engagement metrics.

Skills

Strong writing and editing skills

Attention to detail

Interpersonal communication

Proficiency in Microsoft Office tools

Organization and time management

Education

Bachelor’s degree in communications, PR, Marketing, Journalism, or related field

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Canva

Job description

The Internal Communications Specialist is responsible for supporting the execution of communication strategies and initiatives that keep employees informed, engaged, and aligned with the organization’s goals. This role supports a globally distributed workforce, ensuring communications are clear, consistent, and accessible. The position focuses on assisting with content creation, channel management, and coordination of internal communications activities in partnership with a wide range of cross functional teams (i.e., Human Resources, Learning & Development, Site Services, Data Privacy, and Manufacturing). Success in this role requires strong attention to detail, excellent writing skills, and a collaborative mindset.

What You’ll Work On

• Collaborate with the Internal Communications and Editorial Manager to support a wide range of internal communication initiatives, including but not limited to companywide announcements, newsletters, leadership messages, intranet updates, employee events, and digital content. Responsibilities include:
  • Assisting in drafting, editing, and formatting internal communications content for multiple channels (email, intranet, presentations, video scripts).
  • Helping maintain communication calendars and ensuring timely delivery of updates.
  • Gathering information from key stakeholders to ensure accuracy and message alignment.
• Coordinate employee communication programs and events, including planning, scheduling, preparing materials, and supporting virtual and in person engagement activities such as town halls, employee meetings, employee volunteer opportunities, and culture building events.
• Assist with maintaining internal communication channels, including updating intranet pages, monitoring engagement metrics, organizing content libraries, and supporting digital communication tools.
• Monitor communication effectiveness, assist with basic analytics, track engagement metrics, and support continuous improvement efforts for channels and campaigns.
• Demonstrate effective communication skills, listening skills, organization, and drive to follow through to meet deadlines.
• Monitor media coverage.
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.
• Perform other work‑related duties as assigned.

What You Contribute

• Bachelor’s degree, preferably in communications, Public Relations, Marketing, Journalism, or related field with 1+ years of relevant experience, or an equivalent combination of education and experience.
• Strong writing, editing, and interpersonal communication skills, with the ability to tailor messages for different audiences.
• High degree of accuracy and attention to detail, with proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, Canva, and other standard office tools; familiarity with collaboration platforms and intranet tools is a plus.
• Experience with event production / coordination, content creation, and/or digital communication tools.
• Basic photo/video capture and editing.
• Excellent organizational and time management skills, with the ability to balance multiple deadlines in a fast‑paced environment.
• Creative, proactive, self‑motivated, intuitive, organized, and flexible, with a willingness to learn and adapt.
• Comfort working with employees at all levels, including executives, functional partners, and cross‑departmental teams, in a professional and service‑oriented manner.
• Experience in a regulated industry (healthcare, biotech, pharma, or similar) is desirable but not required.

Working Conditions

General office environment. Willingness and ability to work on site. May have business travel from 5-10%. Potential exposure to blood‑borne pathogens. Requires some lifting and moving of up to 25 pounds. Must be able to move between buildings and floors. Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day. Must be able to read, prepare emails, and produce documents and spreadsheets. Must be able to move within the office and access file cabinets or supplies, as needed. Must be able to communicate and exchange accurate information with employees at all levels on a daily basis.

Annual Base Salary Range

$71,000 - $81,000

What We Offer

• A collaborative teamwork environment where learning is constant, and performance is rewarded.
• The opportunity to be part of the team that is revolutionizing the treatment of some of the world’s most devastating diseases.
• A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long‑term disability insurance, 401(k) with employer match, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year (which increases with tenure), and paid sick time in compliance with applicable law(s).

Equal Opportunity Employment

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.

Penumbra’s Privacy Notice for California Residents.

Penumbra’s AAP Policy Statement.