Interim Senior Legal Executive Assistant

Major, Lindsey & Africa, LLC; Washington (District of Columbia); Hybrid; USD 110,000 - 160,000; Full time

Job summary

Major, Lindsey & Africa’s Interim Legal Talent group has an immediate need for an Interim Senior Legal Executive Assistant to support the Head of Regulatory Strategy & Policy in Washington, DC on a hybrid schedule.

This role requires 7+ years of office administration experience, exceptional calendar management, travel coordination, expense reporting, and the ability to handle confidential information with discretion while coordinating high-level meetings and executive materials.

Qualifications

• 7+ years of office administration experience in a large, complex organization such as financial services, law firm, or regulatory-focused entity.
• Bachelor’s Degree required.
• Experience supporting senior leaders and EMT-level executives; ability to exercise sound judgment and professional discretion.

Responsibilities

• Direct 1:1 support for the Head RSP and assist the HR Legal Department.
• Manage a high-volume executive calendar and prioritize competing demands with sound judgment.
• Coordinate executive-level appointments, meetings, travel, offsites, and virtual sessions.
• Prepare and review presentations, spreadsheets, reports, and other materials for executives.
• Handle highly confidential information with discretion and professionalism.
• Arrange domestic and international travel and detailed itineraries; manage expense reporting.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Discretion

Communication

Multi-tasking

Independence

Education

Bachelor’s Degree

Tools

Procure-to-Pay systems

Travel and Expense systems

Microsoft Office

Job description

Major, Lindsey & Africa’s Interim Legal Talent group has an immediate need an Interim Senior Legal Executive Assistant.

Overview:

Our client is seeking a high-level administrative support to the Head of Regulatory Strategy & Policy team for the next 12+ months.

Experience:

7+ years of office administration experience, preferably within a large, complex financial services or similar organization such as a federal banking agency, law firm, consulting company, or trade association focused on issues related to bank regulatory policy.

Location:

Washington, DC (hybrid)

Responsibilities Include:

• Directly support the Head RSP on a 1:1 basis and generally support the HR Legal Department
• Manage a complex, high-volume executive calendar, prioritizing conflicting demands and exercising sound judgment
• Coordinate all aspects of executive-level appointments, meetings, offsites, receptions, and virtual/video meetings
• Prepare, review, and modify presentations, spreadsheets, reports, and other executive materials
• Handle highly sensitive and confidential information with the utmost discretion and professionalism
• Coordinate domestic and international travel arrangements; prepare and distribute detailed travel schedules and agendas
• Prepare, reconcile, and track expense reports through Travel and Entertainment Expense systems
• Order supplies and process invoices through Procure-to-Pay systems
• Process and follow up on virtual requests and internal workflows
• Troubleshoot scheduling, system, and administrative issues independently and proactively
• Train, coach, or guide other administrative staff when needed
• Assess risk appropriately when business decisions are made, demonstrating particular consideration for client’s reputation and safeguarding the firm, its clients, and its assets by adhering to applicable laws, rules, regulations, and internal policies
• Bachelor’s Degree
• Previous office administration experience, preferably within a large, complex financial services or similar organization such as a federal banking agency, law firm, consulting company, or trade association focused on issues related to bank regulatory policy
• Highly proficient in Microsoft Office and other internal systems and applications
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented
• Demonstrated experience supporting senior leaders and regularly interacting with EMT-level executives and their Executive Assistants
• Ability to confidently represent company to both internal and external stakeholders.
• Ability to operate independently with minimal supervision while exercising strong judgment
• Exceptional organizational and multi-tasking skills, with the ability to manage competing priorities and tight deadlines
• High level of reliability, professionalism, and accountability
• Strong problem-solving skills with the ability to anticipate needs and resolve issues proactively

Individual compensation offered for this position within the pay range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Information regarding benefits can be found on MLA’s Website on the Consultant Resources Page: https://www.mlaglobal.com/en/consultant-resources

Major, Lindsey & Africa does not discriminate against applications on the basis of age, sex, race or any other protected characteristics pursuant to applicable state or federal laws.