Interim Registrar

The Branson School; Northern (KY); Hybrid; USD 150,434,000 - 166,194,000; Full time

Job summary

The Branson School is seeking an Interim Registrar to manage the lifecycle of academic data from enrollment to grading and state reporting. You will be the primary administrator for the Blackbaud SIS, ensuring transcripts, schedules, and graduation requirements are accurate while supporting the College Counseling and Athletics departments.

You will collaborate with faculty and Deans, conduct regular audits of grades, and help maintain high-integrity records for transfer students and various

Qualifications

• Bachelor's degree required.
• Advanced proficiency in Blackbaud (K-12) or a similar SIS is essential.
• Calendar management with rigid deadlines (UC/state filings) is needed.
• Attention to detail in grading scales and transcripts.
• Strong communication and collaboration with Deans and faculty.

Responsibilities

• Oversee the lifecycle of academic data from enrollment to grading and state reporting.
• Serve as the primary administrator for the Blackbaud SIS and ensure transcript and schedule accuracy.
• Support College Counseling and Athletics departments with transcripts and schedules.
• Coordinate with Communications for report card notifications and regional lists.

Skills

Calendar management

Attention to detail

Communication

Team collaboration

Positive attitude

Education

Bachelor's degree

Tools

Blackbaud (K-12)

Google Suite

Microsoft Excel

Microsoft Word

Job description

About the Branson School

The Branson School is a coeducational, college-preparatory day school of 420 students, grades 9-12, located in Marin County, Ross, California. Branson's mission is to develop students who make a positive impact in the world by leading lives of integrity, purpose, learning, and joy. Branson is an ever-evolving educational community that challenges and supports students as they grow into confident, thoughtful, ethical people. We encourage students to be brave in whatever they do – in the classroom, on the field, on stage, in the community, even with their peers. Branson also believes that diversity, equity, and inclusion are essential to create a truly excellent learning environment and a vibrant, caring community. From the classroom, to affinity spaces, to athletics, clubs, and beyond, we aspire to ensure that every member of the Branson community feels a deep sense of belonging and inclusion.

At the heart of Branson is the trusting, dynamic relationship between dedicated teachers and students. The Branson faculty and staff value student-centered teaching and decision-making, continual growth, and collaboration. They respond to challenges with open minds and creative spirits, and they fully participate in the Branson community in a multitude of roles. They are widely regarded as outstanding, innovative leaders in teaching and their areas of expertise. Branson faculty and staff work and collaborate together on our beautiful, 17-acre campus, where a shared sense of purpose and love for their students create a joyful and tight-knit community.

Mission Statement

Branson develops students who make a positive impact in the world by leading lives of integrity, purpose, learning, and joy.

Core Values

Kindness, Courage, Honor, Purpose

Community Statement of Belonging

Branson believes the well-being of people and the planet are inextricably linked and are essential to creating a truly excellent learning environment and a vibrant, caring community. We aspire to have every member of the Branson community feel a deep sense of belonging and inclusion.

Reports to: Assistant Head of School for Academics / Dean of Faculty

Salary: Annual compensation is competitive, ranging from $52.50–$58.00 per hour, and will be commensurate with experience.

Start Date: Immediately

Job Summary

The Interim Registrar manages the lifecycle of academic data, from enrollment and course scheduling to grading and state reporting. This role is the primary administrator for the Blackbaud Student Information System (SIS) and ensures the accuracy of transcripts, schedules, and graduation requirements while supporting the College Counseling and Athletics departments.

Core Responsibilities

1. Database and Systems Administration (Blackbaud)

• Annual Rollover: Manage the year-to-year transition in Blackbaud, including setting enrollment years, marking period dates, and gradebook settings.
• Access Control: Manage global gradebook permissions, student/parent portal visibility, and faculty system access.
• Scheduling: Plan master class schedule, coordinate room assignments, enter new mentor/cohort groups, and create the master room usage matrix.
• System Maintenance: Enter and maintain accurate information for school staff, students, and parents.

2. Grading and Academic Reporting

• Reporting Cycles: Lead the setup for Q1–Q4 and Semester grading periods, including comment translation documents and report card templates.
• Outcome-Based Grading (OBG): Partner with teachers to gather and enter updated "skills" for gradebooks and ensure skill assessment data is captured for reporting.
• Transcript Management: Maintain high-integrity transcripts for transfer and Study-away students; upload updated records to Parchment and Scoir.
• Quality Control: Run regular audits for missing or incomplete grades (INC) and finalize GPA calculations for academic and athletic honors.

3. Specialized Program Support

• Immersives: Manage rosters, schedule orientation meetings, and ensure UC approval for new courses via the annual publishing deadline.
• College Counseling Liaison: Provide Senior Snapshots and updated transcripts to the College Counseling office immediately following schedule changes or grade finalization.
• Athletics Compliance: Process athletic rosters as classes and report varsity player GPAs to the NCS/CIF awards sites.

4. Compliance and External Reporting

• Regulatory Filing: Prepare and file the state Private School Affidavit.
• Surveys and Data: The registrar helps to complete surveys. This list includes (but is not limited to) the US Census PSS, NAIS DASL survey, and CAIS/Cal-ISBOA annual survey data (including attrition and diversity stats). Other surveys come and go!
• Communication: Coordinate with the Communications department for parent notifications regarding report card availability and regional email lists.

5. Collaborate with the Assistant Head of Academics / Dean of Faculty

The interim registrar and Assistant Head of School for Academics / Dean of Faculty work closely together as thought partners for new projects and/or initiatives as needed to help support the faculty as they continue to iterate the academic program.

Required Skills and Qualifications

• Bachelor's degree required.
• Technical Expertise: Advanced proficiency in Blackbaud (K-12) or a similar SIS is essential, as well as proficiency with Google suite and Microsoft Excel and Word.
• Calendar Management: Ability to manage a complex 12-month cycle with rigid deadlines (e.g., UC course approval, state filings).
• Attention to Detail: Precision in managing complex grading scales (OBG) and transcript notations.
• Communication: Ability to guide faculty through grading procedures and collaborate with Deans on student status reports.
• A sense of humor and an ability to stay positive and solution-focused when things go awry is also a most welcome trait.

Key Annual Deliverables

• August: Faculty/Room Matrix and UC Course Approval.
• September: Private School Affidavit and DASL Survey completion.
• January/June: Semester GPA calculations and Parchment/Scoir uploads.
• Spring: Immersive program registration and Curriculum Guide updates.

Equal Employment Opportunity Policy

Branson is an Equal Opportunity Employer and is committed to a policy of equal employment opportunity for all applicants, employees, volunteers and interns, and the School makes decisions based on the merits of each candidate. Branson prohibits discrimination based on an individual's race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. The School will afford equal employment opportunity to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.