Interim Property Manager, Class A Office, Menlo Park

Intrepidus Talent Solutions; Menlo Park (CA); On-site; USD 150,000 - 190,000; Full time

Job summary

Intrepidus Talent Solutions in Menlo Park, CA seeks an interim property operations and financial manager for a multi-tenant Class A office. The role focuses on continuity of operations, tenant service, and clean financial reporting during the assignment window.

The successful candidate will join an established property with existing systems and vendor relationships, becoming productive within two weeks with minimal ramp support. On-site 5 days weekly in Menlo Park.

Qualifications

• 5+ years managing multi-tenant Class A commercial office property, ideally in California.
• Hands-on experience with CAM estimates, recoveries, billbacks, and annual reconciliations.
• Working accounting fluency: accruals, invoice review and coding, month-end close support, and general ledger review.
• Available on-site in Menlo Park 5 days per week for the full assignment window.

Responsibilities

• Conduct routine interior and exterior building inspections; document and resolve deficiencies.
• Manage vendor and service contracts (janitorial, security, landscaping, HVAC, elevator, life safety); review scope, performance, and compliance.
• Review and approve vendor invoices against contract terms and budget.
• Coordinate with building engineering on preventive maintenance and reactive work orders.
• Maintain and execute emergency response and life safety procedures; coordinate security.
• Oversee tenant improvement and capital project activity in coordination with construction management.
• Prepare and submit monthly operating reports, variance analysis, and reforecasts.
• Oversee CAM estimates, recoveries, bill backs, and annual reconciliations.
• Review invoices, accruals, and monthly financials; support month-end close, variance analysis, and general ledger review.
• Monitor accounts receivable; document collection activity and escrow aged balances.
• Administer leases: rent commencement and adjustments, billing, credits, reconciliations.
• Support annual operating budget preparation if the assignment spans budget season.

Skills

Property management

Budgeting

Vendor management

Communication

Transition planning

Education

Bachelor's degree in business/real estate/finance/accounting

Tools

Yardi

Work order/tenant portal platforms (Angus/Building Engines/Prism)

Job description

Intrepidus Talent Solutions in Menlo Park, CA seeks an interim property operations and financial manager for a multi-tenant Class A office. The role focuses on continuity of operations, tenant service, and clean financial reporting during the assignment window.

The successful candidate will join an established property with existing systems and vendor relationships, becoming productive within two weeks with minimal ramp support. On-site 5 days weekly in Menlo Park.