Interim Executive Operations Project Manager

Kirby Bates Associates; Oklahoma; On-site; USD 182,000 - 208,000; Full time

Benefits offered by this job

Housing provided

Transportation provided

Travel home opportunities

Job summary

Kirby Bates Associates in the Midwest seeks an Interim Executive Operations Project Manager to align executive priorities, protect leadership time, and coordinate cross-functional work with disciplined follow-through.

You will interpret KPIs and performance trends, support executive communications, and bring structure and momentum to a fast-paced nonprofit healthcare environment.

Qualifications

• 5+ years supporting senior executives in fast-paced environments.
• Bachelor's degree required; master's degree preferred.
• Experience in nonprofit, healthcare, behavioral health, human services, or multi-site organizations preferred.
• Experience supporting an executive-level leader (COO/CEO or similar).
• Experience coordinating leadership routines and managing confidential priorities.
• Ability to organize, interpret, and communicate operational metrics and KPIs.

Responsibilities

• Manage executive priorities and protect leadership time.
• Prepare for key meetings and coordinate cross-functional work.
• Track decisions and commitments across departments.
• Interpret operational KPIs and performance trends for leadership.
• Support executive communications and ensure disciplined follow-through on initiatives.

Skills

Executive support

Discretion

Executive presence

Dashboards

KPIs interpretation

Communications

Confidentiality

Time management

Education

Bachelor's degree

Master's degree preferred

Job description

Kirby Bates Associates, a premier national healthcare leadership firm, is seeking an Interim Executive Operations Project Manager in the Midwest. The Executive Operations Partner helps manage executive priorities, protect leadership time, prepare for key meetings, coordinate cross-functional work, track decisions and commitments, interpret operational KPIs and performance trends, support executive communications, and ensure disciplined follow-through on operational initiatives.

The ideal candidate brings exceptional judgment, discretion, emotional intelligence, executive presence, strong communication skills, comfort working with dashboards and performance data, and the ability to bring structure, clarity, and momentum to a fast-paced nonprofit healthcare environment.

Requirements:

• 5+ years in roles supporting senior executives, such as Executive Business Partner, Executive Assistant to a senior executive, Executive Operations Partner, Operations Coordinator, or similar leadership support role, with proven success in complex, fast-paced environments.
• Bachelor's degree required; master's degree in business, healthcare administration, public administration, organizational leadership, data analytics, or a related field preferred.
• Experience in nonprofit, healthcare, behavioral health, human services, or multi-site organizations preferred.
• Preferred experience directly supporting an executive-level leader, ideally a COO, CEO, President, Senior Vice President, or comparable senior executive with broad organizational scope.
• Experience supporting multiple senior leaders, coordinating leadership team routines, and managing confidential executive priorities across departments.
• Demonstrated experience organizing, interpreting, and communicating operational metrics, KPIs, dashboards, reports, or performance trends to support leadership decision-making.

Our leaders receive an attractive compensation package including housing, transportation, and regular travel home.

The pay rate for this position is $700-$800 per day ($182,000-$208,000 annually). The final pay rate is determined by experience, expertise, and education.

Kirby Bates Associates is an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability, or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all our associates.