Intergenerational Programs & Office Coordinator

Tewa Women United; Espanola (NM); On-site; USD 26,000 - 32,000; Full time

Job summary

Tewa Women United in Espanola, NM, seeks an Office and Program Support Coordinator to organize the Espanola office, support three program areas, greet guests, answer the main phone line and coordinate front office tasks. The role is fully on-site with a 40-hour week.

Responsibilities include data entry, scheduling, event planning, communications, and maintaining calendars and contact lists while protecting confidentiality and supporting TWU’s mission.

Qualifications

• Associates degree or related work experience in administrative support, office coordination, or outreach.
• Ability to clearly establish goals and objectives, plan/organize activities and/ or projects.
• Exellent oral, written, and interpersonal skills.
• Multilingualism preferred – Indigenous/Tribal languages, Spanish.
• Working knowledge of Microsoft Word, Excel, Power Point, Monday.com, Google and database management software.

Responsibilities

• Assist with the oversight and coordination of TWU daily operations, programs and events.
• Provide administrative support to TWU Program areas including data entry, answer and direct calls, photocopying, monitoring office supplies and placing orders as needed.
• Input into Monday.com receipts, invoices and expenses on a regular basis for each Program area.
• Serve as the initial point of contact for visitors and directs them to appropriate staff members and/or programs.
• Provide and actively maintain an up-to-date work plan developed in coordination with Program Managers.
• Assist and help coordinate the planning and implementation for staff/ office events.
• Maintain confidentiality of individuals seen at TWU.
• Provide updates to TWU staff on office happenings and other TWU office related events.
• Collect and file all Program sign-in sheets.
• Assist with maintaining Constant Contact list; add names of people who wish to sign up for email list from Program sign-in sheets.
• Ensure program calendars are up-to-date.
• Assist with maintaining the TWU internal communications email database.
• Attend Opide event planning meetings.
• Help oversee Slack for increased communication efficiency with TWU staff.

Skills

Communication skills

Organizational skills

Multilingual

Interpersonal skills

Teamwork

Problem solving

Independent work

Data management

Computer proficiency

Education

Associate degree or related work experience

Tools

Microsoft Word

Excel

PowerPoint

Monday.com

Google Workspace

Database management software

Job description

Tewa Women United in Espanola, NM, seeks an Office and Program Support Coordinator to organize the Espanola office, support three program areas, greet guests, answer the main phone line and coordinate front office tasks. The role is fully on-site with a 40-hour week.

Responsibilities include data entry, scheduling, event planning, communications, and maintaining calendars and contact lists while protecting confidentiality and supporting TWU’s mission.