Interagency Agreement Coordinator

Mace; New York (NY); Hybrid; USD 110,000 - 160,000; Full time

Job summary

Mace in New York is seeking an Interagency Agreement Coordinator to support the Hudson Tunnel Project by managing agreements with federal, state, and local agencies. You will ensure timely execution of interagency and third-party agreements to keep the project on schedule and compliant.

You will collaborate with legal, procurement, environmental and engineering teams to define scopes, costs, and schedules, while maintaining clear records and reporting to leadership.

Qualifications

• Bachelor’s degree or higher in a relevant field as listed.
• 5+ years in infrastructure projects in transit, rail, or large capital programs.
• Experience managing interagency and third-party agreements on mega projects.
• Strong understanding of public-sector delivery, regulatory frameworks and stakeholders.
• Familiarity with utility coordination and right-of-way issues.
• Ability to interpret contracts, technical documents, and legal agreements.
• Excellent organizational, tracking, and documentation skills.
• Strong communication and negotiation across multiple stakeholders.
• Proficiency in project management and document management systems.
• Familiarity with NY/NJ regulatory environments; PMP a plus.

Responsibilities

• Coordinate development, negotiation, execution, and administration of interagency agreements with federal, state, and local agencies.
• Maintain a comprehensive agreements register with milestones, approvals, and deliverables.
• Collaborate with legal, procurement, environmental, and engineering teams to define scopes and schedules.
• Ensure agreements align with funding, regulatory approvals, and grant conditions.
• Monitor compliance, reporting obligations, and deadlines.
• Identify and manage third-party agreements for utilities, railroads, and other affected parties.
• Support scopes of work, cost estimates, and technical exhibits for TPA development.
• Coordinate relocation or modification agreements for utilities impacted by construction.
• Track third-party reviews to prevent delays and escalate issues as needed.
• Serve as primary contact for agency partners and stakeholders regarding agreements.

Skills

Stakeholder negotiation

Cross-functional collaboration

Regulatory knowledge

Strong communication

Documentation/records management

Education

Bachelor’s degree in Engineering, Construction Management, City Planning, Public Administration, Law, or related field

Job description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project deliveryconsultancy to unlock the potential in every project.

The Project:

The Interagency Agreement Coordinator supports the Hudson Tunnel Project by managing, coordinating, and tracking agreements with public agencies, private utilities, and other third parties whose assets, operations, or interests are impacted by the project. This role is critical to ensuring timely execution of interagency agreements and third-party agreements (TPAs) to maintain project schedule, regulatory compliance, and stakeholder alignment. The coordinator serves as a key liaison between project teams, legal counsel, partner agencies, and third-party stakeholders, facilitating agreement development from initiation through execution and closeout.

Our Values

Safety first - Going home safe and well

Client focus - Deliver on our promise

Integrity - Always do the right thing

Create opportunity - for our people to excel

You’ll Be Responsible For

• Coordinate the development, negotiation, execution, and administration of interagency agreements with federal, state, and local agencies (e.g., FRA, Amtrak, NJ Transit, Port Authority, state DOTs).
• Maintain a comprehensive agreements register, tracking status, milestones, approvals, and deliverables.
• Collaborate with legal, procurement, environmental, and engineering teams to define agreement scopes, roles, cost responsibilities, and schedules.
• Ensure agreements align with funding requirements, regulatory approvals, and grant conditions.
• Monitor compliance with executed agreements, including reporting obligations, deliverables, and deadlines.
• Identify and manage agreements with third parties affected by construction, including utilities, railroads, municipalities, property owners, and adjacent developers.
• Support the preparation of scopes of work, cost estimates, and technical exhibits necessary for TPA development, as requested.
• Coordinate relocation, protection, or modification agreements for utilities and infrastructure impacted by project construction.
• Track third-party review cycles and approvals to ensure timely execution and prevent construction delays.
• Assist in resolving conflicts or disputes related to third-party impacts, schedule constraints, or cost responsibilities.
• Serve as a primary point of contact for agency partners and third-party stakeholders regarding agreements.
• Identify potential issues, knowing when to escalatematters and to which impacted parties
• Facilitate meetings, workshops, and coordination sessions to advance agreement discussions and resolve outstanding issues.
• Prepare briefing materials, status reports, and executive summaries for project leadership.
• Ensure clear communication of agreement requirements across internal teams.
• Maintain organized records of all agreements, correspondence, revisions, and approvals in project document management systems.
• Support audits and compliance reviews related to funding agreements and third-party coordination.
• Ensure adherence to project governance processes, procurement policies, and legal standards.
• Integrate agreement milestones into the overall project schedule and monitor critical path impacts.
• Identify risks related to delayed agreements or third-party coordination and proactively develop mitigation strategies.
• Provide regular updates on agreement status, risks, and issues to project controls and leadership teams.

You’ll Need To Have

• Bachelor’s degree in Engineering, Construction Management, City Planning, Public Administration, Law, or related field.
• 5+ years of experience in infrastructure projects in transit, rail, or large-scale capital programs.Experience managing interagency agreements and/or third-party agreements on complex large-scale mega projects.
• Strong understanding of public-sector project delivery, regulatory frameworks, and stakeholder environments.
• Familiarity with utility coordination, right-of-way issues, and third-party impacts in major construction projects.
• Ability to interpret contracts, technical documents, and legal agreements.
• Excellent organizational, tracking, and documentation skills.
• Strong communication and negotiation skills, with the ability to work across multiple stakeholders.
• Proficiency in project management and document management systems.
• Familiarity with New York/New Jersey regulatory and agency environments.
• PMP or similar project management certification is a plus.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.