Intellectual Property Paralegal

Levenfeld Pearlstein, LLC (Attorneys); Chicago (IL); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

Paid parental leave

Tuition reimbursement

Bonuses

Job summary

Levenfeld Pearlstein, LLC in Chicago seeks an Intellectual Property Paralegal to support trademark, copyright, patent, and IP portfolio management. The role requires organizing deadlines, filings, and communications with the USPTO and foreign offices.

The ideal candidate has at least 5 years in IP paralegal work, experience with trademark prosecution, and proficiency in IP docketing software. The firm supports hybrid work, competitive benefits, and professional growth.

Qualifications

• Minimum 5 years of intellectual property paralegal experience.
• Significant experience with trademark prosecution and portfolio management.
• Working knowledge of USPTO rules, procedures, and electronic filing systems.
• Experience using IP docketing software.
• Strong organizational and deadline-management skills.
• Excellent written and verbal communication abilities.
• Bachelor’s degree and/or Paralegal Certificate.

Responsibilities

• Prepare and file U.S. trademark applications, renewals, declarations of use, and related filings through the USPTO.
• Maintain and monitor trademark prosecution and renewal deadlines.
• Coordinate foreign trademark filings with international associates.
• Assist attorneys with U.S. and foreign patent prosecution matters.
• Prepare and file patent application documents and related correspondence.
• Monitor patent deadlines and docketing requirements.
• Oversee IP docketing service provider and manage IP docketing software database.
• Monitor docket for approaching deadlines and communicate critical dates to attorneys and clients.

Skills

Deadline management

Communication skills

Microsoft Office

Education

Bachelor’s degree or Paralegal Certificate

Tools

IP docketing software

Job description

At Levenfeld Pearlstein, we know that everything starts with the right people. Our mission to provide an exceptional client experience depends upon the talent and commitment of each person in our firm. If you are looking for a different way of practicing law, find out if LP could be the right place for you.

Position Summary

The Intellectual Property Paralegal will provide comprehensive support for trademark, copyright, patent, and IP portfolio management matters. The ideal candidate is highly organized, detail-oriented, possess strong written and verbal communication skills with the ability to interact professionally with clients, attorneys and outside service providers, and will have experience in managing deadlines, filings, and correspondence with the United States Patent and Trademark Office (USPTO) and other intellectual property offices.

Experience that makes you a fit:

Trademark Matters

• Preparing and filing U.S. trademark applications, renewals, declarations of use, and related filings through the USPTO.
• Maintaining and monitoring trademark prosecution and renewal deadlines.
• Conducting preliminary trademark searches and assist with search report reviews.
• Preparing trademark status reports and portfolio summaries for clients.
• Coordinating foreign trademark filings with international associates.

Patent Matters

• Assisting attorneys with U.S. and foreign patent prosecution matters.
• Preparing and filing patent application documents and related correspondence.
• Monitoring patent deadlines and docketing requirements.
• Coordinating filings with foreign associates and clients.
• Maintaining patent prosecution records and supporting documentation.

IP Docket Administration and Management

• Overseeing and managing outside IP docketing service provider (provide instructions and oversight, manage processes, investigate issues, attend status calls).
• Managing docketing software database (coordinate input and removal of records, prepare and modify data reports, review and audit data).
• Monitoring docket for approaching deadlines and communicating critical dates and action items to attorneys and clients.
• Overseeing, managing and coordinating renewals, annuities, and maintenance fees among the IP group attorneys, clients and outsource vendors.

Client and Administrative Support

• Communicating directly with clients regarding filing requirements and deadlines.
• Generating IP portfolio status reports for clients.
• Coordinating invoices, filing fees, and foreign associate billing.
• Supporting attorneys with special projects and client portfolio reviews.

Requirements

• Minimum 5 years of intellectual property paralegal experience.
• Significant experience with trademark prosecution and portfolio management.
• Working knowledge of USPTO rules, procedures, and electronic filing systems.
• Experience using IP docketing software.
• Strong organizational and deadline-management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite.
• Bachelor’s degree and/or Paralegal Certificate.

Preferred

• Experience in both trademark and patent prosecution.
• Familiarity with foreign trademark and patent filings.
• Experience supporting IP due diligence in corporate transactions.
• Knowledge of IP management systems.

Salary and benefits

The annual salary range for this position is $90,000-$100,000. Consistent with applicable law, compensation will be contingent on the skills, qualifications, and experience of the applicant and the requirements of the position.

• LP offers generous compensation and benefits packages, including medical, dental and vision benefits, paid parental leave, tuition reimbursement, and eligibility for performance-based bonuses.

About LP

LP is a relationship-driven firm built on the entrepreneurial spirit, exceptional client service, and growth mindset encapsulated in LP Way, LP’s trademark business philosophy. LP serves a large pool of diverse clients across practice areas, tackling sophisticated legal matters and partnering with clients to identify and achieve their business goals. Professionals who choose to build their careers at LP can expect:

• The opportunity to take ownership of engaging work
• Extensive professional development and career advancement opportunities that go beyond what most firms offer
• A flexible and sensible approach to hybrid work schedules
• A warm, collaborative, inclusive, and values-driven culture

Levenfeld Pearlstein, LLC provides equal employment opportunities to all applicants and employees in a harassment-free environment without regard to race, religion, color, national origin, gender, age, disability, sexual orientation, alienage, or veteran status.