Intellectual Property Legal Coordinator

Levenfeld Pearlstein; Chicago (IL); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, dental & vision benefits

Paid parental leave

Tuition reimbursement

Performance-based bonuses

Job summary

Levenfeld Pearlstein, LLC is seeking a Legal Coordinator to support its Intellectual Property Practice Group with administrative, docketing, and filing duties. You will work closely with attorneys on trademark, patent, and IP portfolio matters while coordinating multiple priorities in a fast-paced environment.

The ideal candidate will be highly organized, detail-oriented, and communicate effectively, with strong judgment and client-service focus.

Qualifications

• Preparing, editing, proofreading, and formatting correspondence, legal documents, reports, and client communications from written and oral drafts.
• Opening new client matters and maintaining organized electronic files, databases, and intellectual property portfolio materials.
• Assisting with the preparation and filing of U.S. trademark and patent documents and related correspondence.

Responsibilities

• Tracking deadlines for trademarks, patents, copyrights, renewals, and annuities through docketing software.
• Reviewing docket reports, communicating upcoming deadlines, and following up on action items with attorneys.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Deadline management

Legal administrative support

Tools

Microsoft Outlook

Microsoft Word

Adobe Acrobat

iManage

IP docketing software

IPDAS

CPI

Foundation IP

Job description

At Levenfeld Pearlstein, we know that everything starts with the right people. Our mission to provide an exceptional client experience depends upon the talent and commitment of each person in our firm. If you are looking for a different way of practicing law, find out if LP could be the right place for you.

About the Practice

LP’s Intellectual Property Practice Group provides a broad range of patent, trademark, copyright, trade secret, licensing, and transactional services. The group helps clients connect intellectual property decisions and investments to their broader business strategies.

The Opportunity

Levenfeld Pearlstein is seeking a Legal Coordinator to support our Intellectual Property Practice Group. This position offers the opportunity to work closely with attorneys and legal professionals on trademark, patent, copyright, and IP portfolio matters while providing a broad range of administrative, organizational, docketing, and filing support.

The ideal candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities and deadlines in a fast-paced environment. Strong communication skills, exceptional attention to detail, sound judgment, and a commitment to client service are essential.

Experience That Makes You a Fit

• Preparing, editing, proofreading, and formatting correspondence, legal documents, reports, and client communications from written and oral drafts.

• Opening new client matters and maintaining organized electronic files, databases, and intellectual property portfolio materials.

• Assisting with the preparation and filing of U.S. trademark and patent documents and related correspondence, including coordinating signatures and supporting materials.

• Tracking trademark, patent, copyright, renewal, annuity, and other critical deadlines through docketing software and attorney calendars.

• Reviewing docket reports, communicating upcoming deadlines, and following up on outstanding action items with attorneys and other team members.

• Coordinating U.S. and foreign filings with clients, outside service providers, foreign associates, and government offices under attorney or paralegal direction.

• Preparing and updating IP portfolio status reports, filing confirmations, and matter summaries.

• Coordinating filing fees, invoices, vendor charges, expense reimbursements, and credit card reconciliations.

• Maintaining calendars, scheduling meetings, and coordinating travel arrangements and dining reservations, as needed.

• Superior working knowledge of Microsoft Outlook and Word, including styles, formatting, and redlining.

• Proficiency with Adobe Acrobat; experience with iManage and IP docketing or portfolio management software is strongly preferred.

• Preferred experience with intellectual property administrative software tools such as IPDAS, CPI, and Foundation IP.

• Exceptional organizational skills and the ability to manage multiple active matters and competing deadlines simultaneously.

• Prior experience supporting intellectual property practice is preferred.

Reporting Relationship

This role reports directly to Allison Zacharski, Legal Coordinator Manager.

About LP

LP is a relationship-driven law firm built on entrepreneurial spirit, exceptional client service, and a growth mindset embodied in The LP Way™, the firm’s trademark business philosophy.

Professionals who build their careers at LP can expect:

• The opportunity to take ownership of meaningful and engaging work

• Extensive professional development and advancement opportunities

• A flexible and practical hybrid work environment
• A warm, collaborative, inclusive, and values-driven culture

Salary and benefits

The annual salary range for this position is $75,000-$85,000 Consistent with applicable law, compensation will be contingent on the skills, qualifications, and experience of the applicant and the requirements of the position. LP offers generous compensation and benefits packages, including medical, dental and vision benefits, paid parental leave, tuition reimbursement, and eligibility for performance-based bonuses.

About LP

LP is a relationship-driven firm built on the entrepreneurial spirit, exceptional client service, and growth mindset encapsulated in the LP Way, LP’s trademark business philosophy. LP serves a large pool of diverse clients across practice areas, tackling sophisticated legal matters and partnering with clients to identify and achieve their business goals. Professionals who choose to build their careers at LP can expect:

• The opportunity to take ownership of engaging work
• Extensive professional development and career advancement opportunities that go beyond what most firms offer
• A flexible and sensible approach to hybrid work schedules
• A warm, collaborative, inclusive, and values-driven culture

Levenfeld Pearlstein, LLC provides equal employment opportunities to all applicants and employees in a harassment-free environment without regard to race, religion, color, national origin, gender, age, disability, sexual orientation, alienage, or veteran status.