Intellectual Property Paralegal

Center for Patient Derived Models - Dana-Farber Cancer Institute; Brookline (MA); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading organization is seeking an Intellectual Property Paralegal to provide support to the Chief Intellectual Property Counsel. The role involves maintaining databases, drafting documents, and coordinating with various stakeholders. Ideal candidates will have a strong background in intellectual property and excellent communication skills.

Qualifications

• 3 years of relevant experience with intellectual property.
• Experience in a law firm or legal department preferred.

Responsibilities

• Assist with drafting formalities and correspondence.
• Serve as primary contact for IP-related inquiries.
• Prepare docket reports tracking disclosures and deadlines.

Skills

Communication

Attention to Detail

Research

Organizational Skills

Customer Service Orientation

Problem Solving

Education

Associate degree in Paralegal Studies

Bachelor’s degree

Tools

Microsoft Office

IP databases

Job description

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Job Ref: 44688

Location: 10 Brookline Place West, Brookline, MA 02445

Category: Administration Support/Customer Service

Employment Type: Full time

Work Location: Remote: occasional time on campus

Overview

This position provides a variety of intellectual property support functions to the Chief Intellectual Property Counsel and Intellectual Property Counsel in the Office of General Counsel. Supervised by the Lead IP Paralegal, they maintain a database of Institute intellectual property assets (e.g., patent, trademark, and copyright), related documents and docketed deadlines. They use specialized intellectual property applications as well as traditional office software to track assets and produce reports, spreadsheets, and other documents as needed. This position requires some knowledge of intellectual property, particularly US and International patent and/or trademark prosecution procedure, as well as an appreciation of Institute policies and practices. Individuals in these positions will interface with faculty and staff members, administrative departments, law firms, licensing entities, and collaborating institutions.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life-changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health, particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, educate tomorrow's physician/researchers, and collaborate with partners, including Harvard Medical School-affiliated hospitals.

Responsibilities

With direct supervision, provides intellectual property support including:

1. Assist Intellectual Property staff with drafting formalities, correspondence, and template documents.
2. Serve as primary contact for intellectual property-related inquiries from faculty, staff, law firms, licensing entities, and collaborating institutions.
3. Review and process all IP-related correspondence, including emails to the Docketing and Trademark inboxes.
4. Coordinate Patent Committee meetings, keep minutes, and communicate with outside counsel regarding decisions.
5. Support marketing, licensing, and compliance efforts with technology transfer professionals.
6. Enter new assets, deadlines, and documents into the online database.
7. Prepare docket reports tracking disclosures, assets, and deadlines.
8. Submit renewal payments to patent offices.
9. Assist in supervising law firms with IP asset acquisition and maintenance, including invoice review.
10. Research and respond to requests related to IP protection filings and statuses.
11. Maintain electronic/hardcopy files of signed documents and specimens.
12. Perform quality checks on data in the online database.
13. Prepare and coordinate execution of assignment, declaration, and Power of Attorney documents.
14. Perform other special projects as required.

Qualifications

1. Associate degree in Paralegal Studies or equivalent experience (10+ years of on-the-job training). Bachelor’s degree preferred.
2. At least 3 years of relevant experience with intellectual property, preferably in a law firm or legal department.

Knowledge, Skills, and Abilities

1. Excellent written and oral communication skills.
2. Strong attention to detail and research abilities.
3. Proficiency with Microsoft Office and other applications.
4. Organizational skills and ability to prioritize.
5. Customer service orientation and professionalism.
6. Ability to work independently and in teams.
7. Capability to manage multiple projects and shifting priorities.
8. Respect for confidentiality.
9. Basic knowledge of US and foreign patent procedures.
10. Experience with IP databases and renewal software is a plus.
11. Creative, flexible, and problem-solving skills.

At Dana-Farber, we are committed to a diverse and inclusive environment. We encourage qualified candidates to apply. We are an equal opportunity employer, considering all qualified applicants without regard to race, color, religion, sex, gender identity, national origin, sexual orientation, disability, age, veteran status, or other protected characteristics.