Intellectual Property Legal Assistant

Spherion Utah; Salt Lake City (UT); Presencial; USD 52.000 - 77.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Vision insurance

401(k)

Descripción de la vacante

A legal services company in Salt Lake City is looking for a Legal Assistant to provide administrative support within the Trademark Group. Candidates should have at least 4 years of related experience, advanced knowledge of Microsoft Office, and strong organizational skills. The position offers a competitive salary and involves coordinating multiple tasks and supporting attorneys in legal processes.

Formación

• At least 4 years of related experience, law firm experience preferred.
• Ability to coordinate multiple tasks under pressure.
• Thorough understanding of legal terminology and procedures.

Responsabilidades

• Provide legal administrative support to attorneys.
• Help with client and matter openings.
• Review calendars and manage deadlines.

Conocimientos

Microsoft Office

Adobe Acrobat

Oral and verbal communication

Organizational skills

Attention to detail

Customer service

Educación

High school diploma or G.E.D. equivalent

Descripción del empleo

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This range is provided by Spherion Utah. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$52,000.00/yr - $77,000.00/yr

Direct message the job poster from Spherion Utah

We are seeking a Legal Assistant to join the Intellectual Property - Trademark Group in the Salt Lake City office. In this role, you will be a valued team member providing legal administrative support in a dynamic Trademark Group.

Responsibilities:

• Provide legal administrative support to attorneys and act as a liaison for clients.
• Help with client and matter openings, which includes conflicts checks and engagement letters.
• Review calendars proactively to stay informed of attorneys' deadlines, anticipate next steps, and implement follow-up procedures to ensure deadlines are met.
• Create, edit, revise, redline, and/or proofread documents.
• Maintain client and docket files and work with the document management system, docket system, and U.S. Patent and Trademark Office records.
• Assist with reviewing the daily docket and coordinating with attorneys and paralegals on upcoming filing dates and deadlines.
• Help with reporting USPTO correspondence to clients and preparing information disclosure statements.
• Enter and proofread attorneys' time, ensuring accuracy and compliance with firm policies by using spellcheck and appropriate task codes.
• Assist with the billing process, including distributing monthly proformas, reviewing and editing them, and sending invoices and related correspondence to clients.
• Maintain both electronic and hard copy client files and promptly and accurately file electronic documents in Outlook and the document management system.
• Process and route incoming mail and electronic communications and prepare outgoing mail and packages for shipment.
• Process reimbursement requests, check requests, and vendor invoices.
• Coordinate attorney meetings, appointments, and travel arrangements, including flights, hotels, and rental cars.
• Maintain attorney CLE records, including seminar registration and reporting.
• Delegate administrative tasks to Department Administrative Assistants.
• Provide a high level of customer service to attorneys and clients.

Qualifications:

• High school diploma or G.E.D. equivalent.
• At least 4 years of related experience; law firm experience is preferred.
• Advanced knowledge of Microsoft Office and proficiency with Adobe Acrobat.
• Excellent oral and verbal communication skills.
• Strong organizational skills and attention to detail and accuracy.
• Excellent customer/client service focus and skills.
• Ability to coordinate multiple tasks and perform well under pressure to meet deadlines.
• Thorough understanding of legal terminology and procedures pertinent to the practice area.
• Ability to use good judgment in resolving conflict and working in challenging situations.
• Ability to maintain client and firm confidentiality.
• Positive attitude and ability to work both independently and in a team environment.
• Excellent analytical and problem-solving skills; ability to use independent judgment.

Preferred Qualifications:

• Familiarity with the rules and procedures of the U.S. Patent and Trademark Office.
• Familiarity with Foundation IP.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Legal

• Industries

  Legal Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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