Integration and Administrative Coordinator

Planned Parenthood of the Rocky Mountains; Colorado; On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical/Vision/Dental

Accrued PTO and Sick Time

401k/Safe Harbor Contributions

Employee Loan Program

Employee Assistance Program and Work/L

Paid Family Leave/Paid Parental Leave

Job summary

Planned Parenthood of the Rocky Mountains seeks an Integration and Administrative Coordinator to provide essential administrative support to Operations teams and assist project managers with initiatives aligning with organizational priorities.

You will manage calendaring, help update policies, and support the Change Management Committee while ensuring efficient office systems and responsive service to internal teams and stakeholders.

Qualifications

• Experience in administrative functions.
• Strong written communications skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Detail-oriented and highly organized, with systems thinking.

Responsibilities

• Provide essential administrative support to the Operations teams.
• Support VP of Patient Services with calendaring and expenses; assist with policy updates and guidance docs; facilitate translations; triage shared inboxes; support Medical Services SharePoint and Change Management Committee activities.
• Help improve department workflow by identifying priorities and implementing efficient office systems.
• Coordinate project logistics, meetings, agendas, notes, and stakeholder communications.

Skills

Administrative experience

Project management

Tech-savvy

Interpersonal skills

Written communication

Detail-oriented

Organized

Flexible hours

Tools

SharePoint

Job description

Integration and Administrative Coordinator

Job Category: Administrative/Clerical Support

About Us: Planned Parenthood is committed to creating a dynamic work environment that values diversity, equity, inclusion, respect, integrity, customer focus, and innovation. We are committed to creating a welcoming space for all people on our staff, in our health centers, and in our community. We do this by tending to the team, respecting and honoring all people, jumping in, trying and learning, caring for our business, and returning to our mission.

Abortion Care: At PPRM, we all work in abortion care. This role supports abortion care through direct clinical triage, patient education, and follow-up, ensuring timely and empathetic support to those navigating abortion services.

Our Ideal Candidate:

• Experience in administrative functions; project management skills are a plus.
• Tech-savvy with strong interpersonal and written communications skills.
• Detail-oriented, able to work diligently to meet deadlines with an ability to prioritize multiple tasks.
• Highly organized, able to multitask, and can create systems to organize large amounts of information and documents.
• Able to work flexible hours, including evenings and weekends if needed.

Primary Areas of Responsibility/Essential Functions:

• Administrative Support:
  • You provide essential administrative support to the Operations teams.
  • This includes but is not limited to supporting the VP of Patient Services with calendaring and expenses; supporting updates to department policy, procedure and guidance documentation, facilitating translations as indicated; triaging shared inboxes and processing requests for assistance; supporting management of Medical Services SharePoint; and supporting Committees and specifically the Change Management Committee (CMC) with meeting support (scheduling, agendas, record keeping) and organizing change proposals and approvals, including publishing the Change Queue and triaging the Medical Services Communications inbox.
  • You may provide calendaring and other types of administrative support to other department leaders as assigned by the Administrative Manager.
  • You help improve department workflow and efficiency by identifying priorities and developing and implementing effective office systems and procedures; you regularly assess systems used in daily work for improvement opportunities and implement solutions that increase efficiency.
  • You handle select matters expeditiously and proactively, following them through to successful completion.
• Project Coordination & Assistance:
  • You assist Project Managers with various projects and initiatives that improve operations and are aligned with strategic priorities, managing the administrative logistics of various projects.
  • This may include but is not limited to managing meeting invites, assisting PMs with crafting meeting agendas, taking notes and helping to manage the project plan, communicating with stakeholders regarding task and project deadlines, and drafting operational tools and resources.
  • You maintain consistent communication with multiple stakeholders regarding task and project deadlines.
  • You may coordinate various small projects and initiatives with the support and guidance of Project Managers.
  • You improve department workflow and efficiency by identifying priorities and developing and implementing effective office systems and procedures.

Salary Range: $ 21.84 to $26.08/hr
*Although our full pay range is included above, the budgeted hiring range for new hires is $21.84-$23.96/hr and based on related professional experience

• Medical/Vision/Dental, with extended mental health coverage.
• Accrued PTO and Sick Time
• 401k/Safe Harbor Contributions (PPRM contributes up to 3% of your pay to your 401k after 1 year of service).
• Employee Loan Program
• Employee Assistance Program and WorkLife Partnership.
• Paid Family Leave/Paid Parental Leave and MORE!

COVID-19 Protocol:Vaccination against COVID-19 will no longer be a condition of employment. However, all Health Center/Patient or Community Facing Employees, must have the COVID vaccine or wear a mask at all times beginning November 1st. Proof must be uploaded upon hire. You will upload a picture or pdf of your vaccination card(s) prior to your start date.

Flu Protocol:All employees working directly with patients, the community or working in a health center will be required to have the flu shot or wear a mask during patient/community contact or while in the health center from November 1 – April 30 each year (Flu Season). Proof must be uploaded upon hire. You will upload a picture or pdf of your vaccination card(s) prior to your start date.

Background Check Required: Planned Parenthood of the Rocky Mountains is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.

Qualifications

Experience

Preferred

Prior experience in administrative functions; project management skills?

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.