Intake Specialist for Home Care

Personal Touch Home Care; New York (NY); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Health benefits

401k plan

Paid time off

Life insurance

Professional growth opportunities

Employee assistance program

Perks program

Job summary

Personal Touch Home Care in Brooklyn, NY is hiring an Intake Specialist to handle initial intake information for patients seeking home care services. This is a fully in-person role based out of our Brooklyn office.

The ideal candidate has at least 1 year of home care experience; bilingual English-Spanish or English-Creole is preferred. Strong data entry, communication, and organizational skills are essential to coordinate referrals, admissions, and enrollment.

Qualifications

• Minimum 1 year experience in home care
• 18 years of age or older; HS diploma or GED
• Bilingual English-Spanish or English-Creole preferred
• Proficient with Microsoft Office and data entry
• Knowledge of Medicaid/Medicare concepts and long-term care insurance

Responsibilities

• Receives and processes referrals from various sources
• Answers phones and gathers information for admissions
• Inputs data and maintains notes in referral system
• Maintains organized intake records and verifies insurances
• Communicates with patients and families through enrollment and start of cares
• Coordinates with contract agencies for authorizations and staffing

Skills

Customer service

Communication

Integrity

MS Office

Problem-solving

Interpersonal skills

Organization

Time management

Multitasking

Education

High School Diploma or GED

Tools

HHAeXchange

EPACES

BOLT

Job description

Brooklyn, NY

Pay: $25.00-$26.00 per hour

This is a fully in-person position, stationed out of our Brooklyn office.

In order to be considered for this position, a candidate MUST have at least 1 year experience in home care.

• Bilingual English- Creole preferred*

About Us:

With 50 years of dedicated service to our communities, Personal Touch has been a trusted provider of home care. Our priority lies in ensuring exemplary patient care while fostering a supportive and empowering workplace culture for all team members.

Why Choose Us:

At Personal-Touch Home Care, we are committed to creating a rewarding and fulfilling experience for our team members. Our established history and reputation provide a stable and trusted foundation for your career. Join us in positively impacting the lives of our patients and their families. As a member of our team, you will enjoy a wide range of benefits that enhance your overall well-being and support your career growth. They include:

• Employee Recognition Programs: We acknowledge and celebrate your contributions.
• Comprehensive Health Benefits: We offer an inclusive package with Medical, Dental, Vision, Accident, and Long-Term Disability Coverage to ensure access to quality medical care while promoting overall wellness.
• Generous Paid Time Off: We provide generous paid time off to ensure you can recharge and return to work refreshed, leading to greater productivity and job satisfaction. We support a healthy work-life balance.
• Retirement Benefits: We offer a 401k plan to secure your financial future and help you save for retirement.
• Life Insurance: We offer company paid life insurance providing peace of mind and financial protection for you and your loved ones.
• Opportunities for Professional Growth and Development: Empowering you to thrive and grow.
• Employee Assistance Program: Supporting the well-being of you and your family.
• Perks Program: Exclusive deals and offers on products, services, and experiences you need and love.

Job Summary:

The Intake Specialist is responsible for handling initial intake information for patients requesting home care services.

• Bilingual English- Spanish / English- Creole preferred.

Key Responsibilities:

• Receives and processes referrals received via various modalities- Marketers, Call-ins, web leads, community walk-ins, etc.
• Answers phones and gathers all required information to work towards admissions for referrals under MLTCs, MCOs, Private Pay and any other Medicaid centered approvals.
• Inputs data and maintains notes and pertinent information in the referral management system.
• Maintain accurate and organized records of all intake activities and documentation
• Verifies insurances and long-term insurance benefits.
• Basic evaluation of clients' needs to determine eligibility for home care services.
• Communicates with patients and their families throughout the life of a referral through to the start of cares.
• Communicates with contract agencies regarding the status of services and to obtain the authorization for those services.
• Advises clinical team, case acceptance and coordination teams of upcoming enrollments to ensure appropriate staffing.
• Monitors all emails and responds in a timely manner.
• Monitors and follows up on all referral under their workflow in the referral management system on a daily basis.
• Reviews all authorizations received to ensure accuracy for proper entering by the authorization team.
• Communicates clearly, following company guidelines, with other departments to ensure a smooth transition of enrollments for consumers.
• Admits all cases upon completion of Start of Cares (SOCs) in the referral management system.
• Stay updated on LHCSA regulations, Medicaid/Medicare guidelines, and insurance requirement.
• Performs other duties as assigned.

Skills and Abilities:

• Exceptional customer service and professional demeanor.
• Excellent communication skills including active listening.
• Ability to act with integrity, professionalism and confidentiality.
• Proficient with Microsoft Office Suite and other related software.
• Solid problem-solving skills.
• Excellent interpersonal and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks; excellent time management skills.
• Able to multitask efficiently and effectively.

Qualifications:

• At least 18 years of age.
• Minimum of High School Diploma or a General Education Development certificate (GED).
• Experience with HHAeXchange a plus.
• Prior experience in Home Health Care a plus.
• Basic understanding of Medicaid, Medicare and long-term care insurance.
• Knowledge of EPACES, BOLT, HHAeXchange preferred.

Working Conditions:

• This position operates in an office environment.
• Able to perceive and follow written instructions and document information accurately.
• Able to perceive, convey, relay and clearly exchange and communicate information.
• Able to document information on software portal.
• Able to verify accuracy of written materials, documents, log in and clearly communicate information.
• Must be able to lift and stoop effectively so as to be able to perform the above-listed responsibilities.
• Must be able to move about inside the office to access file cabinets, office machinery, etc. to be able to perform the above-listed responsibilities.

The above statements are only meant to be a representative summary of the major duties and responsibilities of this job. The employee may be requested to perform job related tasks other than those stated in this description and the scope of the job may change as necessitated by business demands.

Pay: $25.00-$26.00 per hour

Job Type: Full-time

We are excited to welcome passionate and dedicated individuals to join our team at Personal Touch Home Care. We’re more than just a company; we’re a close-knit family dedicated to supporting each other’s success and well-being.