Intake & Operations Manager

NOCD Inc.; Chicago (IL); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) match

11 holidays

Paid parental leave (12 weeks)

Downtown Chicago office with on-site

Job summary

NOCD is seeking an Intake & Operations Manager to shape the first impression for new members and lead a team that starts treatment journeys. This high‑visibility role combines coaching, data‑driven performance, and hands‑on leadership in a mission‑driven, fast‑growing company.

You’ll coach a call‑center team, monitor KPIs, audit calls, and partner with leadership on hiring and onboarding to ensure outstanding member experiences while hitting business goals.

Qualifications

• Proven leader with 1–3 years of experience managing high‑performing, sales- or service‑focused teams.
• Track record of exceeding KPIs as both an individual contributor and a coach.
• Quality‑first mindset with experience auditing calls and QA processes.
• Data‑driven operator using analytics, CRMs, and metrics.

Responsibilities

• Lead, coach, and motivate a high‑performing team of Member Advocates.
• Ensure call quality through regular auditing and feedback.
• Monitor KPIs and team metrics daily using data analytics.
• Create individualized coaching and development plans.
• Own QA initiatives and process improvements.
• Partner with leadership on hiring by resume reviews and screeners.
• Scale operations in a fast‑paced startup.

Skills

Proven leader

Team management

Exceeding KPIs

Quality assurance

Data-driven

Strong communication

High EQ

Tools

CRM systems

Job description

Noto is an AI-enabled platform transforming speciality therapy to end the mental health crisis. Powering NOCD, Rebound, and future specialty therapy brands, Noto works across each specialty to streamline payer partnerships, enrollment, and care delivery operations to treat complex mental and behavioral health conditions.

Our Brands

NOCD is an award-winning digital health company focused on identifying people with obsessive‑compulsive disorder (OCD) and managing them using evidence‑based treatment. OCD affects over 181 million people globally and is ranked by the World Health Organization as one of the top 10 most disabling conditions. Today, NOCD manages the largest community of OCD patients in the world—and we’re just getting started.

At Rebound, we’re building the future of trauma care. Over 140 million Americans have experienced trauma, yet effective care remains hard to access. Our mission is to make recovery from trauma the norm, not the exception.

Rebound delivers virtual, gold‑standard trauma therapy, covered by most major insurance plans, alongside evidence‑based tools and deeply supportive guidance. Our work is grounded in psychological science and survivor‑centered design, helping people process traumatic experiences, break intergenerational cycles, and reclaim their lives.

About the Role

As an Intake & Operations Manager at NOCD, you’ll play a pivotal role in shaping the first impression for new members and leading the team that helps them begin their treatment journey. This isn’t just a management position — it’s a high‑visibility, career‑growth opportunity to lead, coach, and scale a team in a mission‑driven, fast‑growing company.

We’re looking for a go‑getter leader who thrives in a goal‑driven environment, has a sharp eye for call quality, and knows how to leverage data to drive performance. You’ll combine motivational leadership, quality assurance expertise, and a proven ability to exceed KPIs to build a team that delivers exceptional member experiences while consistently hitting business goals.

What You’ll Do

• Lead, coach, and motivate a high‑performing team of Member Advocates, setting clear expectations and inspiring excellence.
• Ensure call quality through regular auditing and feedback, raising the bar for every member interaction.
• Monitor KPIs and team metrics daily, using data analytics to identify trends, remove barriers, and drive results.
• Create individualized coaching and development plans to help team members consistently meet and exceed goals.
• Own quality assurance initiatives and implement process improvements that elevate team performance.
• Partner with leadership on hiring by conducting resume reviews and candidate screeners to identify and select top talent for the role, while supporting onboarding and ongoing training programs that set advocates up for success.
• Play a hands‑on role in scaling operations within a fast‑paced startup environment — bringing both strategic insight and a willingness to roll up your sleeves.

What You’ll Bring

• Proven leader with 1–3 years of experience managing high-performing, sales- or service-focused teams.
• Track record of exceeding KPIs as both an individual contributor and a coach who lifts others to the same level.
• Quality‑first mindset , with experience auditing calls, driving QA processes, and holding teams to the highest standards.
• Data‑driven operator who uses analytics, CRMs, and metrics to identify trends, remove barriers, and fuel performance.
• Strong people judgment and high EQ , with the ability to quickly assess talent, ask thoughtful questions, and identify individuals who will thrive in a high‑performance, member‑focused environment.
• Go‑getter attitude — motivated, collaborative, and eager to grow as a leader in a fast‑paced startup.
• Excellent communicator who can motivate teams, handle escalations with empathy, and clearly articulate NOCD’s mission and value.

Why Work at Noto

We’re committed to supporting your growth, both professionally and personally. With an inclusive culture and ongoing learning opportunities, we are here to help you thrive and do the best work of your life. At NOCD, you will:

• Help scale one of the fastest‑growing specialty behavioral health organizations in the world.
• Work directly with operational, clinical, product, and business leaders to solve meaningful challenges at scale.
• Use data, technology, and critical thinking to drive measurable improvements in member outcomes and business performance.
• Contribute to a mission that helps people reclaim their lives from one of the world's most disabling mental health conditions.
• Build your career in a high‑growth environment where ownership, innovation, and execution are valued and rewarded.
• Play a role in shaping the future of Noto as we expand beyond OCD into additional behavioral health specialties.

What We Offer

• Comprehensive benefits package, including medical, dental, vision coverage, and 401(k) match
• 11 observed company holidays a year
• PTO based on an accrual system
• Engaging startup environment with an outstanding mission‑driven team atmosphere
• Downtown Chicago office with an on‑site gym
• Noto provides 12 weeks of fully paid parental leave for the primary caregiver, and 6 weeks of fully paid leave for the secondary caregiver, for qualifying full‑time employees.

Pay Transparency

The expected pay range for this position is $70,000 to $90,000. Actual pay will be based on the individual’s qualifications and experience. This role is also eligible for annual performance‑based incentives tied to individual achievement and company‑wide goals.