Intake Coordinator - Recovery

Summit BHC; Bel Aire (KS); On-site; USD 36,000 - 52,000; Full time

Job summary

Summit BHC seeks an Intake Coordinator at Bel Aire Recovery Center to manage front-desk activities, triage calls, pre-registration, and insurance verification. You will coordinate admissions and liaise with referrals to ensure timely access to facility services in Bel Aire, Kansas.

The role requires facilitating assessments, coordinating with treatment and admissions teams, and documenting all call activities to support seamless client experiences.

Qualifications

• High School Diploma or equivalent required; Bachelor's in social work, psychology, counseling, or related field preferred.
• 1+ year experience in healthcare admissions preferred, ideally in mental health or SUD.
• Experience in client assessment, referral, treatment planning, and external review communications.
• Knowledge of community resources.
• Outstanding interpersonal, interviewing and assessment skills; strong telephone etiquette.

Responsibilities

• Conducts pre-admission assessments.
• Interviews client, family, and collateral sources to verify intake criteria.
• Leads discussions with referral sources for client support and business development.
• Responds to needs of referred clients.
• Assesses family needs for mediation and intervention and identifies appropriate resources.
• Decides which interventionist and facility to recommend, including dates and travel.
• Coordinates with other departments and external parties for timely admissions.
• Documents all admissions activities in the CRM and maintains related documentation.
• Verifies insurance benefits for all private admissions.
• Screens calls from referrals and arranges transportation for admission.
• Maintains a waiting list and stays in contact with potential candidates.

Skills

Interpersonal skills

Telephone etiquette

Assessment skills

Communication skills

Documentation

Education

High school diploma

Bachelor's degree in social work/psychology/counseling

Tools

CPR certification

De-escalation training

Job description

Intake Coordinator - Recovery | Bel Aire Recovery Center | Bel Aire, Kansas

About the Job:

PURPOSE STATEMENT:

The Intake Coordinator is responsible for establishing and maintaining a first- impressions environment at the facility front desk. Duties include phone triage, addressing requests for services and performing client call backs and documents all call activities. Answers inquiry calls about facility services and availability, performs pre-registration, verifies insurance eligibility, and coordinates with the insurance company. Facilitates assessment and/or intake to facility services when appropriate. Provides administrative support to the department of admissions, ensuring the quality of service to clients and their families.

Roles and Responsibilities:

ESSENTIAL FUNCTIONS:

• Conducts pre-admission assessments.
• Interviews client, family members and/or collateral sources to assure intake criteria are met. Reviews prospective admissions against approved admission criteria, policies, and procedures.
• Generates, guides, and leads independent discussions with referral sources for client support, conflict resolution and business development with other treatment and healthcare professionals,
• Responds and reacts to the needs of referred clients.
• Assess family needs for mediation, sober escort and intervention and determines which professional resources are most appropriate to contact based on information gathered.
• Decides which Interventionist and facility to recommend, the dates, and the travel.
• Works closely with other department as well as external parties to ensure the timely admission of clients.
• Documents daily all activities, contacts, appointments, and events in the designated Customer Relationship Management system. Maintains all the documentation involved with the admissions process.
• Utilizes resources to ensure insurance verifications of benefits for all clients on all private insurance admissions.
• Screens calls from referrals and sets up transportation for admission.
• Maintains a waiting list for admissions and stays in contact with potential candidates to facilitate admissions.

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School Diploma or equivalent required. Bachelor’s Degree in social work, psychology, counseling, or other related field of study preferred.
• One or more years’ experience in healthcare admissions preferred. Preferably in the mental health or substance use disorder field.
• Experience in client assessment, referral, treatment planning and communication with external review organizations or comparable entities.
• Knowledge of community resources.
• Outstanding interpersonal and interviewing and assessment skills. Skill in telephone etiquette and paging procedures.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• CPR certification and de-escalation training required (training available upon hire and offered by facility).
• First aid may be required based on state or facility requirements.

SUPERVISORY REQUIREMENTS:

This position is an Individual Contributor.

Why Bel Aire Recovery Center?Bel Aire Recovery Center offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. Bel Aire Recovery Center is an EOE.

Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.