Intake Coordinator PRN

The Ranch at Dove Tree; Lubbock (TX); On-site; USD 22,000 - 33,000; Part time

Benefits offered by this job

Comprehensive benefits

Job summary

The Ranch at Dove Tree in Lubbock, TX is seeking a part-time Intake Coordinator PRN to manage the front desk operations, answer inquiries, perform pre-registration, verify insurance eligibility, and coordinate admissions with clinical and administrative teams.

You will conduct pre-admission assessments, interview clients and families, document activities in the CRM, arrange transportation, and maintain waiting lists, while ensuring compassionate, compliant service for clients and their families.

Qualifications

• High School Diploma or equivalent required.
• Bachelor’s Degree in social work, psychology, counseling, or related field preferred.
• One or more years' experience in healthcare admissions preferred.
• Experience in client assessment, referral, treatment planning and communication with external review organizations or comparable entities.
• Knowledge of community resources.
• Outstanding interpersonal, interviewing and assessment skills; telephone etiquette and paging procedures.

Responsibilities

• Pre-admission assessments.
• Interview clients, family members and collateral sources to ensure intake criteria are met.
• Generate and lead discussions with referral sources for client support and business development.
• Respond to needs of referred clients.
• Assess family needs for mediation and determine appropriate resources.
• Decide which Interventionist and facility to recommend, including dates and travel.
• Coordinate with other departments and external parties to ensure timely admission of clients.
• Document daily all activities, contacts, appointments, and events in the CRM; maintain admissions documentation.
• Verify insurance benefits for all private insurance admissions.
• Screen calls and arrange transportation for admission; maintain waiting list for admissions.

Skills

Interpersonal skills

Interviewing skills

Assessment skills

Telephone etiquette

Communication skills

Education

High School Diploma or equivalent

Bachelor’s Degree in social work, psychology, counseling, or related field

Job description

Intake Coordinator PRN | The Ranch at Dove Tree | Lubbock, Texas

About the Job:

PURPOSE STATEMENT: The Intake Coordinator is responsible for establishing and maintaining a first- impressions environment at the facility front desk. Duties include phone triage, addressing requests for services and performing client call backs and documents all call activities. Answers inquiry calls about facility services and availability, performs pre-registration, verifies insurance eligibility, and coordinates with the insurance company. Facilitates assessment and/or intake to facility services when appropriate. Provides administrative support to the department of admissions, ensuring the quality of service to clients and their families.

Roles and Responsibilities:

ESSENTIAL FUNCTIONS:

• Conducts pre-admission assessments.
• Interviews client, family members and/or collateral sources to assure intake criteria are met. Reviews prospective admissions against approved admission criteria, policies, and procedures.
• Generates, guides, and leads independent discussions with referral sources for client support, conflict resolution and business development with other treatment and healthcare professionals,
• Responds and reacts to the needs of referred clients.
• Assesses family needs for mediation, sober escort and intervention and determines which professional resources are most appropriate to contact based on information gathered.
• Decides which Interventionist and facility to recommend, the dates, and the travel.
• Works closely with other department as well as external parties to ensure the timely admission of clients.
• Documents daily all activities, contacts, appointments, and events in the designated Customer Relationship Management system. Maintains all the documentation involved with the admissions process.
• Utilizes resources to ensure insurance verifications of benefits for all clients on all private insurance admissions.
• Screens calls from referrals and sets up transportation for admission.
• Maintains a waiting list for admissions and stays in contact with potential candidates to facilitate admissions.

Education/Experience/Skill Requirements:

• High School Diploma or equivalent required. Bachelor’s Degree in social work, psychology, counseling, or other related field of study preferred.
• One or more years' experience in healthcare admissions preferred. Preferably in the mental health or substance use disorder field.
• Experience in client assessment, referral, treatment planning and communication with external review organizations or comparable entities.
• Knowledge of community resources.
• Outstanding interpersonal and interviewing and assessment skills. Skill in telephone etiquette and paging procedures.

Licenses/Designations/Certifications:

• CPR certification and de-escalation training required (training available upon hire and offered by facility).
• First aid may be required based on state or facility requirements.

Supervisory Requirements:

This position is an Individual Contributor.

Why The Ranch at Dove Tree?

The Ranch at Dove Tree offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. The Ranch at Dove Tree is an EOE.

Veterans and Military Spouses:

Veterans and military spouses are highly encouraged to apply. Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.