Intake Coordinator

Flora & Associates LLC; Sparta Township, Northern (NJ, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Flora & Associates LLC is hiring Intake Coordinators for full-time and part-time roles. You will gain hands-on intake experience in a supportive, collaborative environment and commit to a minimum of two consecutive semesters.

As part of onboarding clients, you will coordinate care pathways, maintain accurate records, and ensure compliance with regulatory standards while focusing on client-centered care and professional accountability.

Responsibilities

• Client Care: Provide a warm, organized intake experience tailored to each client, maintaining strong relationships built on trust and professionalism.
• Documentation: Complete intake forms and documentation accurately and on time, ensuring compliance with legal, ethical, and regulatory standards across all client care.
• Process Improvement: Serve as the first point of escalation for clinical concerns and client crises. Assess risk, guide appropriate interventions, and escalate high-level situations when needed.
• Caseload Oversight: Manage a consistent intake volume aligned with practice expectations, ensuring clients are scheduled effectively to maintain continuity of care and progress.
• Training & Development: Participate in trainings and professional development. Maintain operational competency through continuing education and applying new knowledge to improve intake outcomes.
• Quality Assurance: Identify and address intake risks, including high-risk client situations. Escalate concerns promptly and maintain ethical standards and professional boundaries at all times.
• Team Collaboration: Collaborate with colleagues, supervisors, and leadership to support a positive team environment, contributing to discussions and maintaining client-ready spaces.
• Communication: Communicate clearly with clients, families, and team members. Prepare reports and documentation reflecting intake accuracy, organization, and operational best practices.

Job description

Intake Coordinator admin 2026-05-18T11:54:21+00:00

Clarity in Care. Confidence
in Growth

Flora & Associates LLC is now hiring Intake Coordinators for Full-Time and Part-Time positions. This role provides dedicated professionals with hands‑on intake experience in a supportive and collaborative environment. To ensure continuity of care for clients, coordinators are required to commit to a minimum of two consecutive semesters. Intake Coordinators will gain experience working with diverse populations, coordinating care pathways, and providing seamless client onboarding under supervision.

What success looks like

We believe in taking care of our team just as much as we care for our clients. Here, you’ll find opportunities to develop your skills, collaborate with dedicated professionals, and be part of something bigger, all while knowing you’re supported every step of the way.

Client- Centered Care

Delivers consistent, welcoming intake experiences that support client confidence and build strong relationships from first contact

Team Engagement

Actively participates in coordination and collaboration, contributing to a supportive and growth-focused operational environment

Clinical Excellence

Applies organized, detail-driven intake processes to improve client flow, ensuring onboarding is effective, accurate, and aligned with best practices

Operational Efficiency

Maintains accurate records and compliance standards, ensuring smooth day-to-day intake operations

Professional Accountability

Demonstrates reliability, clear communication, and adherence to policies, contributing to a high-performing practice

Intake Coordinator
Responsibilities

1. Client Care

Provide a warm, organized intake experience tailored to each client, maintaining strong relationships built on trust and professionalism.

2. Documentation

Complete intake forms and documentation accurately and on time, ensuring compliance with legal, ethical, and regulatory standards across all client care.

3. Process Improvement

Serve as the first point of escalation for clinical concerns and client crises. Assess risk, guide appropriate interventions, and escalat high-level situations when needed.

4. Caseload Oversight

Manage a consistent intake volume aligned with practice expectations, ensuring clients are scheduled effectively to maintain continuity of care and progress.

5. Training & Development

Participate in trainings and professional development. Maintain operational competency through continuing education and applying new knowledge to improve intake outcomes.

6. Quality Assurance

Identify and address intake risks, including high-risk client situations. Escalate concerns promptly and maintain ethical standards and professional boundaries at all times.

7. Team Collaboration

Collaborate with colleagues, supervisors, and leadership to support a positive team environment, contributing to discussions and maintaining client-ready spaces.

8. Communication

Communicate clearly with clients, families, and team members. Prepare reports and documentation reflecting intake accuracy, organization, and operational best practices.

As anIntake Coordinator

Your organization, attention to detail, and commitment to client experience will help drive positive outcomes, support your team, and uphold the standards of the organization.