Intake Coordinator

Alera Group; Mount Laurel Township (NJ); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability coverage

401(k)

Job summary

Alera Group is seeking an Intake Coordinator to join our Mount Laurel, NJ team. The role serves as the first contact for employers and employees, guiding claims and benefits processes with a caring, responsive attitude.

The position starts in-office for approximately six months, then transitions to a hybrid schedule. Hours are Monday–Friday, 8:30am–5:00pm EST, with a strong focus on confidential data handling and customer service.

Qualifications

• This role requires experience in claims processing, benefits administration, or insurance customer service.
• Strong communication and organizational skills, with accuracy in data entry and confidentiality.
• Ability to manage multiple priorities and coordinate across departments.

Responsibilities

• Provides detailed policy and claim information to employees and guides them through the claims process.
• Manages incoming calls and communications, routing complex inquiries to specialized departments.
• Helps employees navigate leave of absence and disability claims with guidance and confidentiality.
• Collects information and ensures timely entry into the claims system.
• Maintains documentation and handles sensitive information with discretion.
• Redirects quality-of-care and service-related complaints to the appropriate manager.
• Handles emails, faxes, and voicemails while supporting departmental timelines.

Skills

Claims processing experience

Benefits administration knowledge

Customer service excellence

Job description

OVERVIEW

AbSolve Absence Solutions, an Alera Group Company is seeking an Alera Group is looking for an Intake Coordinator to join our Mount Laurel, NJ team.

About Alera Group

Founded in 2017, Alera Group is one of the nation's leading independent insurance and financial services firms. We combine the strength of a national organization with the personalized service of local experts to help clients succeed across Employee Benefits, Property & Casualty Insurance, Retirement Plan Services, Wealth Services, and Human Capital Solutions.

Why Join Alera Group?

• Collaborate with purpose – Work alongside colleagues who believe the best results come from strong partnerships, shared expertise, and supporting one another.
• Build your career – Expand your expertise through meaningful work, continuous learning, and opportunities to grow across a national organization.
• Make an impact – Help clients navigate complex challenges while contributing to solutions that make a difference for their businesses, employees, and communities.

About Absolve

Absolve is a leading provider of absence and disability solutions for large employers. Our proprietary disability and claims management process provides employees with expert support during their leave. Rest assured that each employee’s case will be managed consistently, in compliance with federal and state leave law. Our focus is on creating healthier, more productive workforces by reducing the amount of time employees miss work due to unscheduled absences.

When leaves are unavoidable, our team takes care of them from beginning to end. It is our commitment to make employees out on leave feel supported and ensure that they get their benefits as quickly and easily as possible.

The Opportunity

At Alera Group, our Employee Benefits team helps organizations attract, retain, and support their employees through innovative benefits solutions. The Intake Coordinator works as an important part of the team by providing an exceptional customer experience. Intake Coordinators will be the "first response" for employers and employees in need and must demonstrate a caring, responsive, and problem solving attitude at all times.

RESPONSIBILITIES

This position will start off in-office for the first approximately six months (training). After training is complete, it will transition to a hybrid schedule. The hours are Monday-Friday, 8:30am-5:00pm EST.

• Claims Assistance and Information Management: Provides detailed policy and claim information to employees, guiding them through the claims process and assisting with the submission of claims. Makes outbound calls to gather missing information on incomplete claims and ensures that all required data is accurately documented in the claims system.
• Communication Triage and Request Determination: Manages incoming calls and communications, assessing the nature of each caller's request to ensure proper handling. Directs complex inquiries to specialized departments, facilitating smooth transfers when needed.
• Leave of Absence and Disability Claim Navigation: Helps employees navigate the leave of absence and disability claims process, providing guidance on procedures and requirements, while verifying eligibility and benefit coverage. Ensures all employee interactions are handled with sensitivity to maintain confidentiality.
• Accurate Data Collection and Entry: Collects all necessary information from employees and ensures precise, complete and timely entry into the claims software, in accordance with internal standards and compliance regulations.
• Documentation and Confidentiality: Exercises discretion in collecting, discussing, and documenting sensitive information. Sends acknowledgment and authorization correspondences promptly and processes all incoming claims in line with regulatory and compliance mandates.
• Complaint Management and Interdepartmental Coordination: Redirects quality-of-care and service-related complaints to the contact center manager. Processes requests for additional information and explanations of benefits by coordinating with the appropriate operational area within the claims department.
• Daily Administrative Responsibilities and Special Projects: Handles incoming emails, faxes, and voicemail messages promptly and accurately. Completes project work and other assigned tasks as required, ensuring all duties support departmental goals and timelines.

QUALIFICATIONS

Required Qualifications

• Experience in claims processing, benefits administration, or insurance customer service, with the ability to explain policies and guide employees through complex processes.
• Strong communication and organizational skills, with accuracy in data entry and compliance with confidentiality regulations.
• Proven ability to manage multiple priorities, handle sensitive information, and coordinate effectively across departments.

Salary Range: $50,000–$55,000 annually

Benefits

Eligible colleagues enjoy a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Life and disability coverage
• 401(k)
• Generous paid time off
• Professional development opportunities

ADDITIONAL INFORMATION

Work Arrangement

This position will start off in-office for the first six months. After six months, the role will transition to hybrid. Non-local or remote only applicants need not apply.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other protected class.

Alera Group is committed to protecting your privacy. Please review our Privacy Policy to understand what personal information we may collect and use as part of your application process.

Location Type

Hybrid - 2 or less days in office

Required Qualifications

• Experience in claims processing, benefits administration, or insurance customer service, with the ability to explain policies and guide employees through complex processes.
• Strong communication and organizational skills, with accuracy in data entry and compliance with confidentiality regulations.
• Proven ability to manage multiple priorities, handle sensitive information, and coordinate effectively across departments.

Salary Range: $50,000–$55,000 annually

Benefits

Eligible colleagues enjoy a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Life and disability coverage
• 401(k)
• Generous paid time offProfessional development opportunities

This position will start off in-office for the first approximately six months (training). After training is complete, it will transition to a hybrid schedule. The hours are Monday-Friday, 8:30am-5:00pm EST.

• Claims Assistance and Information Management: Provides detailed policy and claim information to employees, guiding them through the claims process and assisting with the submission of claims. Makes outbound calls to gather missing information on incomplete claims and ensures that all required data is accurately documented in the claims system.
• Communication Triage and Request Determination: Manages incoming calls and communications, assessing the nature of each caller's request to ensure proper handling. Directs complex inquiries to specialized departments, facilitating smooth transfers when needed.
• Leave of Absence and Disability Claim Navigation: Helps employees navigate the leave of absence and disability claims process, providing guidance on procedures and requirements, while verifying eligibility and benefit coverage. Ensures all employee interactions are handled with sensitivity to maintain confidentiality.
• Accurate Data Collection and Entry: Collects all necessary information from employees and ensures precise, complete and timely entry into the claims software, in accordance with internal standards and compliance regulations.
• Documentation and Confidentiality: Exercises discretion in collecting, discussing, and documenting sensitive information. Sends acknowledgment and authorization correspondences promptly and processes all incoming claims in line with regulatory and compliance mandates.
• Complaint Management and Interdepartmental Coordination: Redirects quality-of-care and service-related complaints to the contact center manager. Processes requests for additional information and explanations of benefits by coordinating with the appropriate operational area within the claims department.
• Daily Administrative Responsibilities and Special Projects: Handles incoming emails, faxes, and voicemail messages promptly and accurately. Completes project work and other assigned tasks as required, ensuring all duties support departmental goals and timelines.