Intake Assistant

Greenhomewi; West Allis (WI); Hybrid; USD 22,000 - 28,000; Full time

Benefits offered by this job

Training provided

Job summary

Green Homeowners United in West Allis, WI, seeks an Intake Assistant to be the first point of contact for clients, handling phone calls, intake interviews, and data entry with accuracy and courtesy.

The role emphasizes energy-efficiency focus, high-volume communication, and collaboration with staff; training is provided, and hours are Mon-Fri on-site.

Qualifications

• Attention to detail and proofreading
• Confident phone, email, and data entry
• Proficiency in Excel or Google Sheets with willingness to learn new programs
• Self-motivated with critical thinking and problem solving
• Ability to track tasks, manage files, and meet deadlines
• Clear, professional communication with team and customers
• Building science or construction experience preferred, not required
• Interest in energy efficiency topics

Responsibilities

• Answer and return a high volume of client calls in a professional and timely manner
• Conduct phone-based intake interviews to collect and verify client information
• Assist clients with completing and submitting funding applications over the phone and in person
• Record and update client information in internal databases and tracking systems
• Coordinate appointments for clients and staff
• Submit and track completed applications for funder review and approval
• Present Energy Assessment results via video call, phone, or in person
• Maintain organized records and data integrity across client files
• Collaborate with staff and managers to support smooth program operations
• General office duties including scanning, filing, faxing, email, and mail

Skills

Attention to detail

Phone & email communication

Data entry & Excel/Sheets

Self-motivation & problem solving

Task & file organization

Professional communication

Building science/construction (nice to

Energy efficiency topics interest

Tools

Excel

Google Sheets

Job description

The Intake Assistant (“Assistant”) serves as the primary point of contact for clients, focusing on

professional, courteous, and efficient communication by phone. The Assistant is responsible for

answering and returning calls, conducting client intake interviews, collecting and recording

information, assisting clients in completing funding applications over the phone, and ensuring

documentation is accurately submitted for approval and payment processing. This role requires

strong verbal communication skills, attention to detail, and a commitment to providing

exceptional customer service. Training can be provided to develop subject-matter expertise in

necessary topics and funding opportunities.

Duties

• Answer and return a high volume of incoming and outgoing client calls in a professional
• and timely manner
• Conduct phone-based intake interviews to collect and verify client information
• Assist clients with completing and submitting funding applications over the phone and
• in-person
• Accurately record and update client information in internal databases and tracking
• systems, report to manager and coordinate with other team members
• Follow up with clients to provide updates, clarify information, or request additional
• documentation
• Schedule and coordinate appointments for clients and staff
• Answer emails and other correspondence including text messages
• Present Energy Assessment results to clients via video call, phone, and/or in person
• Submit and track completed applications for funder review and approval
• Communicate courteously and consistently with team, clients, and partners
• Coordinate payment requests and confirm completion of required documentation
• Maintain organized records and ensure data integrity across all client files
• Collaborate with staff and managers to support smooth program operations
• General office duties including but not limited to scanning, filing, faxing, email, mail, and various administrative tasks as assigned

Position Expectations

In addition to the above, Assistant will be expected to:

• Present oneself to clients and partners with the values set forth by Green Homeowners United: honesty, trust, promptness, entrepreneurialism and sustainability
• Maintain all equipment provided as required for proper usage, storage and protection
• Commit to continuing education for energy efficiency expertise (provided)
• Consistent attendance and timeliness are required
• Meet deadlines and track all customers through the process
• Work independently and on a team
• Reliable transportation to and from the office is required. The office is on several bus
• routes.
• A personal vehicle is appreciated but not required.

Experience/Skills:

• Strong attention to detail and skilled proofreading
• Confidently making phone calls, finding answers, and answering phones and emails
• promptly and professionally
• Excellent computer skills with standard programs and ability to learn new programs
• and software with training - experience with Excel or Google Sheets data entry required
• Self-motivated, with critical thinking skills and an interest in problem solving
• Ability to track and organize tasks and files and to meet deadlines
• Communicate effectively and professionally with the team and customers
• Building science or construction experience preferred, but not required
• Aptitude and interest in learning about energy efficiency topics

Compensation

Starting compensation for the position will be between $16-$20/hr based on experience and aptitude. Training provided. Green Homeowners United is a growing company and offers internal advancement opportunities. This position does not include a benefits package at this time.

Days & Hours

Position hours: 1st shift Monday-Friday at 30-40 hours per week. This position requires on-site interaction with customers and staff and is not a remote position.

Green Homeowners United is a company dedicated to helping people reduce their energy
burdens through home energy efficiency upgrades. We provide services throughout southeastern
WI and consulting services nationwide. Our team of BPI-certified energy assessors assess energy
loss and inefficiencies in homes and make recommendations for improvements. We also have a
team of residential energy experts who complete the repairs and upgrades such as insulation,
gap/air sealing, electrical upgrades, and more. Our mission is to help homeowners finance
energy upgrades that pay for themselves while making homes more climate resilient. Come grow
with us!