Intake & Assessment Coordinator

Henderson Hospital; Casper (WY); On-site; USD 34,000 - 52,000; Part time

Job summary

Wyoming Behavioral Institute seeks an Intake & Assessment Coordinator to assess admissions and coordinate with physicians for approval. The role involves communicating with patients, families, and health care teams, scheduling assessments, and supporting the admission process.

You will work under supervision, ensuring timely assessments, maintaining confidentiality, and following established criteria for admissions and referrals. Excellent communication and organizational skills are essential.

Qualifications

• Must be twenty-one (21) years of age or older.
• Must be a registered nurse or LCSW/LPC & be licensed in the state of Wyoming.
• Must be in good mental health and physical condition and willing to work with psychiatric patients.
• Must have understanding of managed care criteria and hospital admission criteria.
• Must have knowledge of development for the clinical population (Child, Adolescent, Adult, Geriatric).
• Must be able to lift up to 100 pounds and perform basic physical tasks.

Responsibilities

• Assess potential patients for admission based on criteria.
• Communicate with patients, families, and health care team members about status and disposition.
• Schedule assessments and coordinate with physicians for approval prior to admission.
• Maintain confidentiality and complete activity logs.
• Interact with community agencies and arrange for coverage as needed.
• Assist physicians with emergency evaluations and admission processes.

Skills

Communication skills

Verbal communication

Interpersonal skills

Education

RN license WY

LCSW/LPC WY

Tools

None

Job description

Responsibilities

JOB TITLE: Intake & Assessment Coordinator - PRN Evenings/Nights

POSITION SUMMARY: Assesses potential patients for admission to WBI based on established admission criteria on a scheduled basis under the supervision of the Director of Intake as follows:

• Communicates effectively with patients, families, health care team members and community providers regarding status and disposition.
• Interact and communicate with families, potential patients, community agencies and others in assessment of and service to patients in a timely manner.
• Demonstrates flexibility and willingness to try different approaches and responds well to new situations.
• Meets daily with Director of Case Management to discuss scheduled assessments.
• Conducts assessments utilizing the approved assessment forms and methodologies.
• Follows established criteria for admission or referral to other sources.
• Review of assessments of possible inpatient admissions with physician for approval prior to admission.
• Answers inquiry telephone calls scheduling appointments as established in policy and procedures.
• Makes appropriate referrals and documents all calls completely.
• Helps with follow up phone calls and quality assurance activities as necessary.
• Assists physicians with emergency evaluations.
• Arrange for coverage with supervisor when out of the office for day/week etc.
• Understands and supports the concept of Complete Quality Improvement as it relates to patient care.
• Answers telephone promptly and documents identifying information from individuals seeking assistance, admission, or information regarding Wyoming Behavioral Institute.
• Completes inquiry form and routes to the appropriate team member.
• Makes every effort to have callers schedule immediate face-to-face interview.
• Facilitates admission process.
• Familiar with all admit paperwork and requirements for admission. Follows process.
• Able to discuss all levels of care offered by Wyoming Behavioral Institute, including content of programs, approximately LOS by program, approximately cost of programs, etc.
• Works effectively with physicians, Physician's Assistant, FPNP regarding admission and in discussing admission concerns/presenting information.
• Efficiency Orientation (sets realistic goals, attention to waste, and redundancy).
• Other job duties as assigned.

DUTIES AND RESPONSIBILITIES

Essential Functions:

• Provide liaison and referral services to community agencies.
• Must effectively communicate with outside entities such as Wyoming Medical Center and the Natrona County attorney through the process of using a 381 with incoming patients
• Conduct thorough assessments and document clinical presentation and disposition effectively.
• Maintain confidentiality in compliance with professional ethics according to professional, legal and facility standards.
• Maintain accurate and complete activity log.
• Effectively employ principles of communication, interviewing techniques, and problem solving and crisis intervention when performing assessments.
• Utilize appropriate interventions in psychiatric emergencies

Qualifications

KNOWLEDGE, SKILLS AND EXPERIENCES REQUIRED:

• Must be twenty-one (21) years of age or older.
• Must be a registered nurse or LCSW/LPC & be licensed in the state of Wyoming
• Must be in good mental health and physical condition and willing to work with psychiatric patients.
• Must have understanding of managed care criteria, hospital admission criteria and understanding of psychiatric as well as chemical dependency illness.
• Must have knowledge of normal growth and development for the clinical population assigned to work with. (Child, Adolescent, Adult, Geriatric)
• Must have knowledge of the impact of Chemical/Alcohol Dependency on growth and development in populations assigned to work with. (Child, Adolescent, Adult, Geriatric)
• Must be able to stand, sit or walk up to six (6) hours, sit for up to two (2) hours.
• Must have effective verbal and written communication skills.
• Must be able to discern a variety of odors continuously.
• Must have the ability to handle hazardous/infectious waste on a rare basis.
• Must be able to lift patients who weigh up to one hundred (100) pounds