Insurance Specialist

BNBuilders, Inc.; San Mateo (CA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical, Vision, Dental insurance

Disability plans

Life insurance

Sick leave

9 paid holidays

Parental leave

Annual discretionary bonus

401(k) with company match

ESOP after 1 year

Job summary

BNBuilders, Inc. is seeking an Insurance Specialist to support administration of the company’s insurance and risk-management programs, with a focus on subcontractor insurance compliance and construction-related coverages.

The ideal candidate has a strong foundation in commercial insurance and experience with CCIPs/OCIPs, Builder's Risk, or SDI, and will work closely with project teams, brokers, and leadership to reduce risk and ensure contract compliance.

Qualifications

• Five or more years of experience in commercial insurance, risk management, COI compliance, or related field.
• Experience with CCIPs/OCIPs, Builder's Risk, or SDI preferred.
• Ability to read contracts and identify insurance requirements, risks, and obligations.

Responsibilities

• Establish new projects in myCOI and maintain project/subcontractor insurance information.
• Assign insurance requirement sets to subcontracts in myCOI.
• Identify incomplete or noncompliant insurance documentation and coordinate corrections.
• Monitor subcontractor start dates and address deficiencies before work begins.
• Review certificates of insurance and endorsements for contractual compliance.

Skills

Commercial insurance

Risk management

Certificate of Insurance

CCIP/OCIP

Builder's Risk

SDI

Contract reading

MS Office

myCOI experience

CMiC

Tools

myCOI

CMiC

Microsoft Office

Job description

Collaborative people. Progressive builders.

Collaborative people. Progressive builders. Consistently recognized as a best workplace, and for our commitment to safety, sustainability, and community partnerships, BNBuilders hires the very best in the construction industry and strives to create an environment that encourages innovation, responsibility, and client satisfaction. If you are looking to be a part of an open, supportive team and receive exciting challenges that promote personal and professional growth, look no further than BNBuilders!

Job Summary

The Insurance Specialist supports the administration of the company's insurance and risk-management programs, with a primary focus on subcontractor insurance compliance and construction-related coverages. This position reviews contracts and insurance documents, monitors compliance, administers certificates of insurance, and helps resolve coverage deficiencies. The Insurance Specialist works closely with project teams, subcontractors, insurance brokers, program administrators, and company leadership to address insurance requirements and reduce project risk. The ideal candidate has a strong foundation in commercial insurance. Experience with construction insurance programs, particularly Contractor-Controlled or Owner-Controlled Insurance Programs (CCIPs/OCIPs), Builder's Risk, or Subcontractor Default Insurance (SDI), is preferred.

SALARY RANGE: $90,000 - $110,000 annually

Benefits

• Group medical, vision, and dental insurance, including a choice of two benefit plans (PPO plan and High Deductible/Health Savings Account plan with company contribution to HSA).
• Company-paid short and long-term disability plans, group life insurance, and AD&D plans.
• Sick leave accrued at 1 hour for every 30 hours worked, with an annual carryover of 80 hours.
• 9 paid holidays each year.
• Paid parental leave.
• Annual discretionary bonus based on company profitability and manager's assessment of performance.
• 401(k) savings plan with company matching up to 4% of pay and immediate vesting. Traditional (pre-tax) and Roth (post-tax) options available.
• Employee Stock Ownership Plan (ESOP): Participation in company-funded ownership after 1 year of service (at least 1,000 hours).

Job Responsibilities

Subcontractor Insurance Compliance

• Establish new projects in myCOI and maintain accurate project and subcontractor insurance information.
• Assign the appropriate insurance requirement sets to subcontracts in myCOI.
• Identify incomplete or noncompliant insurance documentation and coordinate corrections with internal teams, subcontractors, suppliers, and insurance brokers.
• Monitor subcontractor start dates and proactively address deficiencies to help prevent subcontractors from beginning work without the required insurance.
• Monitor accounting hold reports and assist with resolving payment holds caused by insurance noncompliance.
• Review certificates of insurance, endorsements, and other coverage documentation for completeness and compliance with contractual requirements.
• Track project completion dates and close projects in myCOI as appropriate.

Contract and Insurance Requirements

• Review owner contracts, master agreements, subcontracts, and related documents to identify project-specific insurance requirements.
• Compare owner requirements with the company's standard subcontractor insurance requirements and recommend appropriate project-specific adjustments.
• Identify insurance-related risks, exceptions, exclusions, and obligations that may affect project execution.
• Determine whether subcontractor insurance deficiencies also create noncompliance with the applicable owner contract.
• Review contract documents for CCIP/OCIP enrollment requirements, insurance credits, coverage obligations, exclusions, and related program requirements.

Construction Insurance Programs

• Support the administration of construction insurance programs, including CCIPs, OCIPs, Builder's Risk, and SDI.
• Coordinate contractor and subcontractor enrollment in CCIP and OCIP programs.
• Monitor CCIP/OCIP compliance and work with project teams, subcontractors, brokers, and program administrators to resolve enrollment or documentation deficiencies.
• Assist with subcontractor closeout, final payroll reporting, and CCIP/OCIP program audits.
• Support SDI program administration, including documentation, subcontractor enrollment, and coordination with internal stakeholders and insurance partners, as applicable.

Company Insurance Certificates

• Request company certificates of insurance and endorsements from the company's insurance broker.
• Review company certificates and endorsements for accuracy and compliance before distribution.
• Coordinate the distribution of renewal certificates and updated insurance documents to project teams and other stakeholders.
• Maintain organized and accurate records of certificates, endorsements, correspondence, and other insurance documentation.

Qualifications

• Five or more years of relevant experience in commercial insurance, risk management, certificate-of-insurance compliance, insurance brokerage, contract administration, or a related field.
• Working knowledge of commercial insurance fundamentals, coverage forms, endorsements, exclusions, and industry terminology.
• Experience reviewing certificates of insurance, endorsements, and contractual insurance requirements.
• Construction insurance experience is preferred.
• Experience administering or supporting CCIP/OCIP, Builder's Risk, or SDI programs is strongly preferred.
• Ability to read and interpret contracts and identify insurance-related requirements, risks, and inconsistencies.
• Understanding of construction trades, scopes of work, and related risk exposures is preferred.
• Strong written and verbal communication skills, including the ability to explain insurance and compliance issues clearly and professionally.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Strong internal client-service orientation and a collaborative approach to problem-solving.
• Proficiency with Microsoft Office applications.
• Experience with myCOI is strongly preferred.
• Experience with CMiC or a similar construction-management platform is a plus.
• Demonstrated reliability, sound judgment, flexibility, initiative, and commitment to continuous improvement.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BNB believes in collaboration, team-building, and a strong supervisor/employee relationship. To accomplish this, the duties of this role are not performed in a remote capacity, and we expect that all employees will complete work in an office/job site setting. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Our Commitment to Inclusion

BNBuilders is committed to fostering, cultivating, and preserving an inclusive culture centered on our individual uniqueness. Our people are the most valuable asset we have. We are working towards making lasting changes to have a workplace where everyone feels safe and has a sense of belonging.

Note: BNBuilders retains the discretion to add to or change the duties of this position at any time.